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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
There are several options available that pertain to styles when you're copying and pasting text. Let's say that you want the text that you're copying to keep the style applied in the new document, or the document that you're pasting in. Then again, you may want Word to automatically apply the style that's already in use in the document that you're pasting into. Did you know that you can use the regular old Copy and Paste options in Word to copy your styles between documents? Let's take a look at how this works. Began by selecting the intro paragraph. I'll copy and paste it into a new document I'll use Ctrl+C to copy, Ctrl+N to open a new document and Ctrl+V, is an victor, to paste.
I'll switch to Draft view by going to View > Draft, and notice how the California Intro style is copied into the new document. If you don't have the Style area available--we turned it on in a previous movie-- I'll go back to the Home Ribbon and turn on my Style window. Here is CA Intro in my Style window as well. I'm going to apply Heading 1 to this Normal paragraph. So now I'll add some random text. To do that, I'll type in the equal sign, rand, for random, and then open and close parentheses, and press the Enter key.
I now have three paragraphs of random text. Each of the paragraphs have Heading 1 applied. I'll use Alt+Tab to take me back to my exercise file. I want to copy Orange-County Oasis and the paragraph directly underneath of it to my new document. So I'm going to select it, press Ctrl+C to copy, Alt+Tab to go back to my document, and Ctrl+V to paste. Notice that I copied the styles from our California Calm exercise and they're still in use.
Now there's a little button down here--you may have noticed it--that says Paste Options. There is a little down arrow next to it. When I click on it, I have these different options that are available. I'm going to say that I want to merge my formatting. The third button over says Merge Formatting and when I click, it applies the formatting from our new document. Let's say that wasn't my intention. I can go back and still say I want to keep the source formatting by clicking on the down arrow again and selecting the Keep Source Formatting button.
The Keep Source Formatting keeps the styling from the other document. When I use the Merge Formatting button, it automatically applies the same style that's in use at the location of your mouse where you're pasting. You have two other options available. Keep Text Only, which paste using the Normal default style, this is perfect for copying and pasting to get rid of any formatting that's already applied. And last but not least, you have the Use Destination Theme.
I showed you how themes work hand in hand with styles in a previous movie; this works the other way as well. Select Orange County Oasis and apply Heading 1. Now select it again, and let's copy it. Ctrl+C copy. I'll press Alt+Tab to go back to my exercise file, and I'm going to go right in front of the P in peaceful in our intro paragraph and paste using Ctrl+V. It still has our Heading 1 style applied.
Using Word's built-in paste options will allow you to copy and paste styles between your documents. It gives you the option to preserve the style from the document you're copying from or to automatically apply the style that's already in use in the document you're pasting into. Understanding this option can save you lots of time in reformatting and restyling your documents.
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