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Copying and pasting styles between documents

From: Word 2010: Styles in Depth

Video: Copying and pasting styles between documents

There are several options available that pertain to styles when you're copying and pasting text. Let's say that you want the text that you're copying to keep the style applied in the new document, or the document that you're pasting in. Then again, you may want Word to automatically apply the style that's already in use in the document that you're pasting into. Did you know that you can use the regular old Copy and Paste options in Word to copy your styles between documents? Let's take a look at how this works. Began by selecting the intro paragraph. I'll copy and paste it into a new document I'll use Ctrl+C to copy, Ctrl+N to open a new document and Ctrl+V, is an victor, to paste.

Copying and pasting styles between documents

There are several options available that pertain to styles when you're copying and pasting text. Let's say that you want the text that you're copying to keep the style applied in the new document, or the document that you're pasting in. Then again, you may want Word to automatically apply the style that's already in use in the document that you're pasting into. Did you know that you can use the regular old Copy and Paste options in Word to copy your styles between documents? Let's take a look at how this works. Began by selecting the intro paragraph. I'll copy and paste it into a new document I'll use Ctrl+C to copy, Ctrl+N to open a new document and Ctrl+V, is an victor, to paste.

I'll switch to Draft view by going to View > Draft, and notice how the California Intro style is copied into the new document. If you don't have the Style area available--we turned it on in a previous movie-- I'll go back to the Home Ribbon and turn on my Style window. Here is CA Intro in my Style window as well. I'm going to apply Heading 1 to this Normal paragraph. So now I'll add some random text. To do that, I'll type in the equal sign, rand, for random, and then open and close parentheses, and press the Enter key.

I now have three paragraphs of random text. Each of the paragraphs have Heading 1 applied. I'll use Alt+Tab to take me back to my exercise file. I want to copy Orange-County Oasis and the paragraph directly underneath of it to my new document. So I'm going to select it, press Ctrl+C to copy, Alt+Tab to go back to my document, and Ctrl+V to paste. Notice that I copied the styles from our California Calm exercise and they're still in use.

Now there's a little button down here--you may have noticed it--that says Paste Options. There is a little down arrow next to it. When I click on it, I have these different options that are available. I'm going to say that I want to merge my formatting. The third button over says Merge Formatting and when I click, it applies the formatting from our new document. Let's say that wasn't my intention. I can go back and still say I want to keep the source formatting by clicking on the down arrow again and selecting the Keep Source Formatting button.

The Keep Source Formatting keeps the styling from the other document. When I use the Merge Formatting button, it automatically applies the same style that's in use at the location of your mouse where you're pasting. You have two other options available. Keep Text Only, which paste using the Normal default style, this is perfect for copying and pasting to get rid of any formatting that's already applied. And last but not least, you have the Use Destination Theme.

I showed you how themes work hand in hand with styles in a previous movie; this works the other way as well. Select Orange County Oasis and apply Heading 1. Now select it again, and let's copy it. Ctrl+C copy. I'll press Alt+Tab to go back to my exercise file, and I'm going to go right in front of the P in peaceful in our intro paragraph and paste using Ctrl+V. It still has our Heading 1 style applied.

Using Word's built-in paste options will allow you to copy and paste styles between your documents. It gives you the option to preserve the style from the document you're copying from or to automatically apply the style that's already in use in the document you're pasting into. Understanding this option can save you lots of time in reformatting and restyling your documents.

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This video is part of

Image for Word 2010: Styles in Depth
Word 2010: Styles in Depth

45 video lessons · 10983 viewers

Mariann Siegert
Author

 
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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