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Copying, pasting, and moving text

From: Word 2007 Essential Training

Video: Copying, pasting, and moving text

In case I haven't mentioned this already, I'm a lazy guy. If there's a way to make the work get done faster, wee, I'm all for it. And getting good at using cut, copy and paste can save a person tons of work and time. Let me show you what I mean. First thing you need to do is make sure you've got no other documents open so close any documents until you get this screen that you see here on mine. Next we're going to open up a document. We'll go to the Office button, click it, click Open. We're going to open up this one here, job posting 3, located in the Lesson 4 folder of your exercise files, So with that selected we'll click the Open button.

Copying, pasting, and moving text

In case I haven't mentioned this already, I'm a lazy guy. If there's a way to make the work get done faster, wee, I'm all for it. And getting good at using cut, copy and paste can save a person tons of work and time. Let me show you what I mean. First thing you need to do is make sure you've got no other documents open so close any documents until you get this screen that you see here on mine. Next we're going to open up a document. We'll go to the Office button, click it, click Open. We're going to open up this one here, job posting 3, located in the Lesson 4 folder of your exercise files, So with that selected we'll click the Open button.

Okay so this is the document that we're going to borrow text from. Now we've got to create the document where it's going to go to. And we're going to do that by going up to the Office button and clicking New. This is going to be an new blank document so we'll click Create. And there's the beginnings of our new job posting. But this one is not going to be for training consultant, like the other one, it's going to be for a pastry chef. So let's just type that in. You type in pastry chef, hit your Enter key to drop down a couple lines. Because it's the end of the paragraph Word automatically by default moves us down a couple of lines.

This is where we're going to start pasting some of the text from our other documents so we need to switch to that other document. A way we can do that well, one way anyway, is to go to the View tab up here on the ribbon. And then go over here in the Window group and click Switch Windows. There's our other document, job posting 3, so when we click on it, we switch over to that one. So we're just going to select all of this stuff right here, starting from "Eat cake" all the way down to " Candidates must possess the following." So just clicking and dragging down my left-hand margin to select all of that text.

That's what we want to copy. So I go up to my Clipboard group here and you can see I've got a Paste button and I've got scissors for cutting. I don't want to remove this text from this document, I want to leave it where it is and just steal a copy. So this button down below is the Copy icon and you can see the keyboard shortcut is Control + C, as in copy. So when we click this, a copy of this text goes into the clipboard, a storage area, waiting for us to paste it somewhere else. Now keyboard shortcut for switching documents, we don't have to go up to the View tab each time, is to hold down your Alt key and tap the Tab key to switch documents and when you release, look at that.

There we are in our second document. So here's where we want to paste that text that we copied. So let's go up to our Home tab and if we wanted to this is where we could click PAsre here or on the keyboard, hold down Control and press the letter V simultaneously. I'm going to click Paste. There we go. So we've got a bunch of text in here. It's not perfect yet, but it's going to save us a lot of typing. We can make a few changes to this now if we wanted to. For example here in our first paragraph, "immediate requirement for a.." We'll highlight training consultant and type in pastry chef, we type right over the selected text, and it's not to join their training services team, but just our team.

So let's highlight training services and hit Delete on the keyboard. Perfect, you've got the idea. We do a little bit of editing to save us a lot of time. Right, let's switch to the other document again, so I'll hold down Alt and press Tab. Down below here where it says, " Qualified candidates are invited to forward their resumes", I'm going to click over here in the left-hand margin to select it, hold down Control and tap the letter C on my keyboard to copy it. And now Alt + Tab to switch over.

And I'm going to right-click here and hold down Control and press V, as in Victor, and that's the keyboard shortcut for pasting. Alright, that makes totally no sense where I put that. And here's a good candidate for using cut instead of copy. we want to highlight this, remove it, in other words cut it, so we can paste it somewhere else in the document. I'll go up to the scissors, again Control + X is the keyboard shortcut. There it is, it's removed.

I'll scroll down and down below here where I'll be typing in some of the qualifications just going to hit Enter a couple of times, and that's for I want to paste it. So I'll click my Paste button. There we go. So there's room here to type in my qualifications. Right. So there's a good chunk of our new document already created and we barely typed a word. We just need to fill on the rest thanks to copy, cut and paste.

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This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 45859 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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