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Converting endnotes to footnotes and back

From: Word 2007: Formatting Long Documents

Video: Converting endnotes to footnotes and back

Well, this may turn out to be the shortest lesson of them all in this title, because we're going to talk about what happens when you want to convert a footnote to an endnote or vice versa. One of the things you'll want to do is remain consistent. So if you're using footnotes and endnotes, you really should choose one or the other and convert footnotes to endnotes, or endnotes to footnotes, depending on your choice. I'm using the document we've been working with in this chapter. So if you've been following along with me, you're ready to go here on Page 2 of the document. If you've skipped to this lesson, however, and you've got the Exercise Files, and you want to follow along, you can get caught up by going to the Chapter 9 folder and opening up Endnote3. Here on the second page you can see I've got a 1 showing up at the end of the first paragraph. There is a 2 at the end of the second one. I've got a 3 down here and at the bottom of the page you'll notice that I've got three footnotes.

Converting endnotes to footnotes and back

Well, this may turn out to be the shortest lesson of them all in this title, because we're going to talk about what happens when you want to convert a footnote to an endnote or vice versa. One of the things you'll want to do is remain consistent. So if you're using footnotes and endnotes, you really should choose one or the other and convert footnotes to endnotes, or endnotes to footnotes, depending on your choice. I'm using the document we've been working with in this chapter. So if you've been following along with me, you're ready to go here on Page 2 of the document. If you've skipped to this lesson, however, and you've got the Exercise Files, and you want to follow along, you can get caught up by going to the Chapter 9 folder and opening up Endnote3. Here on the second page you can see I've got a 1 showing up at the end of the first paragraph. There is a 2 at the end of the second one. I've got a 3 down here and at the bottom of the page you'll notice that I've got three footnotes.

When I hold down Ctrl+End my keyboard, that's the shortcut removing to the end of my document where I do have a page for all of my endnotes. And I do have one showing up in here. So that really doesn't make sense, so I would use both footnotes and endnotes. For consistency, sake, I'm going to convert all of my footnotes to endnotes. So let's go up here to the Footnotes section of the Ribbon, let's go to Show Notes. Let's choose to go back to the footnote area and click OK. Now we're back to that second page. You don't have to be inside the footnotes to do what we're about to do. You can be anywhere in the document. I'm going to click in the paragraph above my footnotes on page 2, and I'm going to go up to my Footnotes section of the Ribbon and click on the little arrow on the bottom right hand corner to access the Footnote and Endnote dialog box.

You'll notice there is a Convert button. Don't worry about whether footnotes or endnotes are selected here, just click the Convert button, and now you've got three choices. You can convert all of your footnotes to endnotes. That's selected by default. If you prefer to convert all of your endnotes to footnotes, that could be done as well, and keep in mind the numbering will take care of itself. If you prefer, you can swap footnotes and endnotes. So anything that was a footnote will become an endnote, and of course, our endnote at the end of the document would become a footnote. I'm going to leave Convert all footnotes to endnotes and click OK.

Now when I do that, you'll notice that they just disappeared from page 2. I'm going to close this up. Ctrl+End on my keyboard will take me to that last page, and check it out. There is my four endnotes. Everything has been renumbered accordingly, according to where it appears in the document, they're all in order, and it was one simple click of a button. Let's try that again. Let's go up to the arrow in the bottom right corner of our Footnotes section on the Ribbon. Go to the Convert button, and choose to convert all endnotes to footnotes.

It's the only option now. We can't swap, because we don't have any footnotes, and we can't convert footnotes to endnotes, because again, we don't have any footnotes in this document any longer. So let's convert them all to footnotes. Click OK. There is nothing now on the last page. I can close this dialog box. In fact, I don't even need this page. When I go up to Show Notes, it's going to take me to the very first one from the bottom of the page working up, which is my fourth footnote. If I go up here now, and click the dropdown where it says Next Footnote and choose Previous Footnote, it's going to take me up to page 2 where those three other footnotes appear. So it's very simple if you want to be consistent, and you really should in your document, and you're using a combination of footnotes and endnotes, maybe you're collaborating on the document, and some people have used endnotes and some have used footnotes. Decide which one you want to go with, use the Convert button to convert them all one way or the other.

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This video is part of

Image for Word 2007: Formatting Long Documents
Word 2007: Formatting Long Documents

43 video lessons · 12328 viewers

David Rivers
Author

 
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  1. 3m 15s
    1. Welcome
      1m 14s
    2. Using the exercise files
      2m 1s
  2. 29m 12s
    1. Types of long documents
      3m 27s
    2. Planning to construct a long document
      6m 4s
    3. Creating a long document from scratch
      11m 39s
    4. Creating a long document from existing content
      8m 2s
  3. 22m 9s
    1. Print Layout view
      5m 12s
    2. Full Screen Reading view
      7m 50s
    3. Web Layout view
      2m 16s
    4. Outline view
      6m 51s
  4. 28m 46s
    1. Viewing and clearing existing styles
      5m 22s
    2. Applying existing document styles
      7m 22s
    3. Unhiding and creating styles
      6m 35s
    4. Editing an existing style
      4m 22s
    5. Creating custom style sets
      5m 5s
  5. 16m 42s
    1. Creating a next page break
      7m 44s
    2. Creating a continuous section break
      4m 40s
    3. Creating an even or odd page section break
      4m 18s
  6. 23m 56s
    1. Page numbering
      6m 31s
    2. Using headers and footers
      8m 26s
    3. Using watermarks
      8m 59s
  7. 23m 5s
    1. Creating and using building blocks
      7m 37s
    2. Editing building blocks
      5m 26s
    3. Working with field codes
      10m 2s
  8. 37m 21s
    1. Creating a table of contents
      8m 4s
    2. Creating an index
      9m 22s
    3. Creating cross-references
      5m 45s
    4. Using hyperlinks
      8m 9s
    5. Using bookmarks
      6m 1s
  9. 37m 16s
    1. Inserting and formatting images
      17m 11s
    2. Linking vs. embedding images
      5m 49s
    3. Using captions with figures
      8m 42s
    4. Generating a table of figures
      5m 34s
  10. 17m 28s
    1. Creating endnotes and footnotes
      9m 13s
    2. Editing endnotes and footnotes
      4m 28s
    3. Converting endnotes to footnotes and back
      3m 47s
  11. 19m 36s
    1. Navigating a long document
      7m 26s
    2. Using AutoCorrect
      12m 10s
  12. 22m 40s
    1. Previewing and printing select pages
      7m 23s
    2. Print layout considerations
      6m 43s
    3. Printing styles and building blocks
      3m 40s
    4. Setting other print options
      4m 54s
  13. 19s
    1. Goodbye
      19s

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