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From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.
So far, everything we've been doing in Word has been with the default paper size of 8.5 x 11. Even changing the orientation a couple lessons ago to landscape didn't actually change the size of the paper we were using. It just turned the paper on its side. Wll sometimes we need to use other paper sizes depending on our project. Legal size paper is often used in, you guessed it, legal documents and 11 x 17 is another paper size that gets used when creating documents where the paper will be folded into two to create up a booklet type or style of project.
Regardless, you'll need to know how to change the size and then also choose to where the papers coming from when it's time to print. So that document I'm working with here is recipe books 6. Now if you haven't opened this and you're skipped to this lesson, just go to your Office button and then Open and you'll find a recipe book 6 here in the Lesson 6 folder of your exercise files. So make sure you've got that one open. So this document, if you look down on the bottom left hand corner, is actually 30 pages long. I just wanted you to see that because we're using 8.5 x 11 paper here.
If we change it to a longer paper like legal you'll see that actually affects the length of the document. So let's do that now. What we're going to do is actually go up to that Page Layout tab here on the ribbon. And then you're going to see the size button just down below that. When I click on that, I get all of the choices including Legal, there's Executive, A4's popular over in Europe, A5, B5, there's an Envelope, A6 and there's a scroll bar over here and you can see the list goes on. So I'm going to scroll back up.
And I'm going to select Legal, 8.5 by 14. That automatically changes my entire document to legal size paper. So if I was to print this, I'd need to put legal paper into my printer. Look at the bottom left hand corner. The length of the document just got shortened by a few pages because we're using longer pages. Now just choosing another size may not be enough when it comes time to print. You may also need to choose where the paper will come from in your printer. For example, I don't have to second tray on my printer so I might have to feed the legal paper manually.
Some printers have a legal tray, while others have one tray, but it's adjustable. So let's choose our source next and we can do that from a couple places. If we went up to this Size button and went down to More Paper Sizes that actually brings up the Page Setup dialogue box. The Page Setup dialog box can also be accessed- I'm going to move it out of the way- by clicking the dialog box launcher right here in the bottom corner of the Page Setup group. And either way, we need to click the Paper tab here. Here's where you can see that we selected Legal, it's 8.5 by 14 and we could have done that from here as well.
But down below we've got a Paper Source section and you can see we can choose a source for our first page and every other page after that. And the first page is sometimes different because when you're printing covers, for example, you might have a a special manual tray for, who knows? It could be cardboard or glossy paper or something like that. So it's kind of nice that we can choose a different source for a first page and then another source for all of our other pages. Now, if you're like me and you're using a printer that only has one slot for paper, well it's going to be the default tray for both cases.
And some other instances, you might want to choose Automatically Select. So Word will be smart enough to know which tray depending on the type of printer you have, if you've got extra trays, to automatically select the right one. So we'll leave it at default tray for both of these. We'll come down here. There's our Preview showing us our legal paper. We'll click OK and now we selected our source as well. Right. That's it. We're done. Now once we're done editing and saving this document and we're ready to print, our document will print correctly, and we won't be wasting any paper.
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