Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Choosing paper size and source

From: Word 2007 Essential Training

Video: Choosing paper size and source

So far, everything we've been doing in Word has been with the default paper size of 8.5 x 11. Even changing the orientation a couple lessons ago to landscape didn't actually change the size of the paper we were using. It just turned the paper on its side. Wll sometimes we need to use other paper sizes depending on our project. Legal size paper is often used in, you guessed it, legal documents and 11 x 17 is another paper size that gets used when creating documents where the paper will be folded into two to create up a booklet type or style of project.

Choosing paper size and source

So far, everything we've been doing in Word has been with the default paper size of 8.5 x 11. Even changing the orientation a couple lessons ago to landscape didn't actually change the size of the paper we were using. It just turned the paper on its side. Wll sometimes we need to use other paper sizes depending on our project. Legal size paper is often used in, you guessed it, legal documents and 11 x 17 is another paper size that gets used when creating documents where the paper will be folded into two to create up a booklet type or style of project.

Regardless, you'll need to know how to change the size and then also choose to where the papers coming from when it's time to print. So that document I'm working with here is recipe books 6. Now if you haven't opened this and you're skipped to this lesson, just go to your Office button and then Open and you'll find a recipe book 6 here in the Lesson 6 folder of your exercise files. So make sure you've got that one open. So this document, if you look down on the bottom left hand corner, is actually 30 pages long. I just wanted you to see that because we're using 8.5 x 11 paper here.

If we change it to a longer paper like legal you'll see that actually affects the length of the document. So let's do that now. What we're going to do is actually go up to that Page Layout tab here on the ribbon. And then you're going to see the size button just down below that. When I click on that, I get all of the choices including Legal, there's Executive, A4's popular over in Europe, A5, B5, there's an Envelope, A6 and there's a scroll bar over here and you can see the list goes on. So I'm going to scroll back up.

And I'm going to select Legal, 8.5 by 14. That automatically changes my entire document to legal size paper. So if I was to print this, I'd need to put legal paper into my printer. Look at the bottom left hand corner. The length of the document just got shortened by a few pages because we're using longer pages. Now just choosing another size may not be enough when it comes time to print. You may also need to choose where the paper will come from in your printer. For example, I don't have to second tray on my printer so I might have to feed the legal paper manually.

Some printers have a legal tray, while others have one tray, but it's adjustable. So let's choose our source next and we can do that from a couple places. If we went up to this Size button and went down to More Paper Sizes that actually brings up the Page Setup dialogue box. The Page Setup dialog box can also be accessed- I'm going to move it out of the way- by clicking the dialog box launcher right here in the bottom corner of the Page Setup group. And either way, we need to click the Paper tab here. Here's where you can see that we selected Legal, it's 8.5 by 14 and we could have done that from here as well.

But down below we've got a Paper Source section and you can see we can choose a source for our first page and every other page after that. And the first page is sometimes different because when you're printing covers, for example, you might have a a special manual tray for, who knows? It could be cardboard or glossy paper or something like that. So it's kind of nice that we can choose a different source for a first page and then another source for all of our other pages. Now, if you're like me and you're using a printer that only has one slot for paper, well it's going to be the default tray for both cases.

And some other instances, you might want to choose Automatically Select. So Word will be smart enough to know which tray depending on the type of printer you have, if you've got extra trays, to automatically select the right one. So we'll leave it at default tray for both of these. We'll come down here. There's our Preview showing us our legal paper. We'll click OK and now we selected our source as well. Right. That's it. We're done. Now once we're done editing and saving this document and we're ready to print, our document will print correctly, and we won't be wasting any paper.

Show transcript

This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 45726 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2007 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.