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Let's start with a review. A Theme is a combination of a color palette, a set of two fonts and effects that are stored together. A Style is a Font and a Color Set based on the Theme. A Style Set is a group of styles, a group of fonts and formatting put together and saved under a common name. We can switch Style Sets, and when we do we radically reformat our entire document by moving from one Style Set to another.
Notice though, that our colors aren't changing. That's because our colors are based on our Theme. Now let's change the Theme to Flow. Notice that everything changes. And if we check out our styles now that are available, we are going to notice different colors and different fonts than we saw just a moment ago. Therefore, it's important to remember that if you're going to change themes, you should always do it before you change your Styles. Now there are over a dozen built-in Style sets.
And you can create your own Style Set. To see how your document would look if you applied a different Style Set, you simply hover over the Style Set on the dropdown list. And you'll see a preview in your document. When you find a Style Set that you like, simply choose it to apply it to your document. If you didn't see any changes in the Preview, your document was probably formatted manually using commands in Font and Paragraph groups. You'll need to clear the existing formatting and apply Styles before you can use the Style sets.
Check out the clearing formatting and applying Quick Styles movie to see how to do this. But as I choose a different Style Set, my entire document is reformatted, all at once. Each Style Set then has a default set of Fonts and Colors that are inherited from the Style. You can change the Color Set or the Font Set by choosing a different color or Font, or you can change the Theme. A new Style feature in Word 2010 is Paragraph Spacing. Each Style Set has a different default setting for Paragraph Spacing.
Let's take a look at how this works. We have a Style Set here, Newsprint, that has a custom style, but let's look at, for example, No Space, Compact space, Tight space, Relaxed space. Noticed how our space is opening up, Double space, and then finally let's return to the Paragraph Spacing built-into the Style. So you can very easily choose some of the attributes, but not all of the attributes that you inherited from the Theme.
Choose a different Style Set, choose a different Color Set, choose a different Font Set, or choose different Paragraph Spacing. After you've made a series of changes, you may want to save this as a unique Style Set of its own. Using Themes, Style sets, Colors and Font sets, as well as Paragraph Spacing, you can control your document's formatting at a global level, allowing you to quickly and easily reformat your entire document far more quickly than you could if you were trying to do this manually.
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