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Changing margins

From: Word 2007 Essential Training

Video: Changing margins

Margins are simply the space at the top and bottom, left and right, between the edge of the paper and your text. Remember the days of typewriters you'd have to manually move the paper down far enough before typing and then make sure you didn't type right to the bottom of the page? Well you can at least set left and right margins by moving a slider on either side, but nowadays, you just choose a value for each of the margins and Word will not let you type in the space. There are different ways to set margins so let's take a look at them and then you can decide which method you prefer.

Changing margins

Margins are simply the space at the top and bottom, left and right, between the edge of the paper and your text. Remember the days of typewriters you'd have to manually move the paper down far enough before typing and then make sure you didn't type right to the bottom of the page? Well you can at least set left and right margins by moving a slider on either side, but nowadays, you just choose a value for each of the margins and Word will not let you type in the space. There are different ways to set margins so let's take a look at them and then you can decide which method you prefer.

By default in Word, margins are set at 1 inch all the way around your page. Now with the rulers turned on, and this should also be your default, you can see these settings and even adjust them from here, so let's open up a document and try that. We'll go to the Office button and click Open. You'll need to navigate to your Lesson 6 folder now of your exercise files, and if you don't have exercise files, no problem, you can just sit back and watch. We're going to open up job posting 8, so we can double click it or click once and then click the Open button.

So here's a document you see the one- inch margins over here on the ruler, on the left and the right and over here you can see our top margin. And if we were to scroll down with the wheel mouse, you can see that the actual marker here on the ruler for the bottom margin. So this can be adjusted by us right from the ruler. Now, one quick change to margins in your document will make it look very different. Watch what I'm talking about. We're going to go up here to the left- hand margin and when we move up into these markers because you've got indent [00:01 :345.10] markers, you can see the left indent, hanging indent, as we hover over the these, and first line indent, but right in between you'll see the double arrow.

And when you've got that with your mouse, click and hold the button down. We're just going to drag it into the right about a half-inch. So right there. See how different that looks already? Now when you change margins anywhere in the document, by default, they're changed for the entire document. So if you only want to change margins from the current cursor location down, you need to actually choose this from the custom margins dialogue and we'll cover that momentarily. So right now let's continue with changing our margins from the ruler.

We'll do the same now on the right-hand side. When you see the double arrow, and it says right margin, you know you're safe to hold down the mouse button, click and drag to the left, we'll go a half inch on that side as well. And then let's drag our top one as well. So when we get the double vertical arrow showing up and top margin pops up for us on the ruler here, we can click and drag. So we'll drag it down by a half inch or so. Looks good. See how everything's moved down? And now we're going to scroll down to the bottom.

I'm using the wheel mouse to get down there and I'm going to a drag that one up by a half-inch. Right up to there. OK. So that's changed the look of our document already. You can see how things have moved in, they squished in from both sides and down and using this method, you're really going by sight and trying your best to hit the right mark on the ruler. Let's try a more precise method now. We'll do that from the Page Layout tab up here on the ribbon, so click Page Layout. Now over here you'll see in the Page Setup group we've got a Margins button, and we got a little arrow meaning there's a drop down.

So when we click it, you see there's some presets for us to choose from. There's Normal, there's that 1 inch all way around. You've got Narrow, which is only a half inch all the way around. We've got moderate, which has different top, bottom, left and right margins. Wide. You can see how the top and the bottom margins are set at an inch but the left and right are way in. We've got Mirrored and the Office 2003 Default etc. Let's click this one right here, Wide. As soon as we do, all of our Margin settings that we just set earlier through the ruler are gone.

We're now using these new settings. So that's precise, but you'd prefer to select your own values well, you can do that too. So we'll go back to Margins, we'll click that little Margins button and down at the very bottom here you've got custom margins, so give that a click. Now we can type right over the the actual figures that we see in here for the top, bottom, left and right. So the top is set at 1 inch right now from our Wide choice that we just made. I'm going to change that to 1.75, you can see I just type right over it.

Now if I hit the Tab key on the keyboard, look what happens. It pops me over to the bottom field where I can type in a figure there as well. I'm going to type in 1.75 there as well. And then I'm going to hit my Tab key. You can see it movies me to the left field. Right now that's set at 2. I'll change that to 1.5, tab over, and for the right one I'll set to 1.5 as well. Now from here, we can also select whether we want this for the entire document or just from our current cursor location forward.

So there's an actual drop down down here where it says Apply to and this is very important for people who want to set different margins at different places in their document. So if I click this drop down you can say it's from This point forward. So if my cursor was halfway down the page, all of these changes would occur from there down. But my cursor's at the top of the page to either one of these is going to do the same thing, But the default's Whole document and I'll leave it at that. I'm going to click OK. And you'll see those changes automatically. That looks perfect. Now, if we were to combine margin changes with some indenting, you could come up with some kind and nice arrangements.

I'm going to click anywhere here in the first paragraph. And I'll go over here to my indent and that's this little icon at the bottom of these markers, the left indent, and I'll push it off to the left about half an inch. And I'll do the same thing on the right-hand side. We'll move it off to the 6 inch mark here and you can see that's a much different look. Very cool and very easy to do.

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This video is part of

Image for Word 2007 Essential Training
Word 2007 Essential Training

85 video lessons · 45708 viewers

David Rivers
Author

 
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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