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Word 2007 Essential Training
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Changing line spacing


From:

Word 2007 Essential Training

with David Rivers

Video: Changing line spacing

If you thought of changing paragraph alignment was easy in the last lessson than changing line spacing won't feel like much work either. You might want to change line spacing for a variety of reasons like improving readability, or filling more of the page to improve page layout. Whatever your reason, it's an easy proposition. So we're still working here with our document called job posting 6 and you can see that up here in the title bar. If you jumped into this lesson, go to the Office button and give it a click, then Open. Navigate to the Lesson 5 folder and click job postings 7 and Open and that will get you caught up.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Changing line spacing

If you thought of changing paragraph alignment was easy in the last lessson than changing line spacing won't feel like much work either. You might want to change line spacing for a variety of reasons like improving readability, or filling more of the page to improve page layout. Whatever your reason, it's an easy proposition. So we're still working here with our document called job posting 6 and you can see that up here in the title bar. If you jumped into this lesson, go to the Office button and give it a click, then Open. Navigate to the Lesson 5 folder and click job postings 7 and Open and that will get you caught up.

The first thing I like to do is to zoom out so I can see the whole page and I'll do that using my Zoom slider here. I'll zoom back and you can see, as I can view the entire page here, that not all of the page is being filled up with my text, there's a lot of room at the bottom. So maybe adjusting our line spacing between some of our paragraphs will fill out this page a little better. Improving our layout. So what I'm going to do is just click here or anywhere in the first paragraph and now I'm going to change the line spacing for the entire paragraph by going up to the Paragraph group on my ribbon and coming to the Line spacing button.

That's this one right here. And give it a click. So you've got some selections here waiting for us to choose from like 1.5, 2, that would be doublespaced 2.5, 3 and so on. So let's try 2 here for double spacing, and that might be too much. So go back up and we'll change it to 1. 5 There that looks good. It's actually easier to read and already we're filling up more of our page. Now the line spacing affects the entire paragraph that we're in. To change the spacing of more than a paragraph at a time all you do is you select more.

So I'll click over here in the left margin and drag my mouse all the way down to select the both of these sections for responsibilities and for some of the "candidate must possess the following qualifications". With both of these selected now when I go to my line spacing button I'll be changing the spacing for both at the same time. So I'm going to go up here and try a double space. Well, that's obviously way too much, so let's go back and try 1.5.

And well, that's better but it still may be a little bit too much. Somewhere in between 1 and 1.5 might be good. So I'll click the drop-down. And this time I'll go to Line Spacing Options give that a click. Becuase here's where I get into my Paragraph dialog box and you can see the line spacing is set to 1.5. Well, if I wanted to make it something different, like you can see Double, At Least, Exactly or Multiple of, I can choose by clicking from the drop-down list and choose my number here. So right now I've got Multiple selected.

I'll change this to 1.4. And I can type in 1.4, that's probably the easiest way, and click OK. So I've got multiple paragraphs here, multiple lines being spaced at 1.4. Not just a paragraph at a time. That looks much better and now I'm really filling out my page nicely. So we'll just add some space after the first paragraph and before the last section, so, what I mean by that, is I'm going click anywhere in this paragraph up here, in the first paragraph, and I want to add some space between it and my first section down here, which is Responsibilities.

To do that I go back to my Line Spacing button, and I say Add Space After Paragraph. You can see right away some more space got inserted here. Now I'm going to go down to "qualified candidates" and click anywhere in this line to add some space before this one. In other words, after my second section. I do the exact same thing, I click my Line Spacing button. This time I want to add space before the paragraph. And you can see how that just kind of centers at these two sections. So is much nicer layout wise and a little bit easier to read as well.

I think that's much better. So remember, you can make some quick changes using the options in the Line Spacing button or if you need to be more precise, you have more line spacing options at your fingertips.

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