Word 2010 Essential Training
Illustration by Richard Downs

Changing a document's theme


Word 2010 Essential Training

with Gini Courter

Video: Changing a document's theme

Before we can discuss Styles, we need to talk about Themes. Themes are combinations of fonts, color palettes, and effects that control how your document will look and determine what Styles are available to you. Every Word document has a Theme. The default Theme in Office 2010 is called Office. To see the current Theme of your document, click the Page Layout tab, point to the Themes button and Word will report the Current Theme, which in this case is Office. A Theme is an entire set of colors, fonts, and effects that all go together.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 23s
    1. Using the Word interface
      8m 32s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye

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Microsoft Word Essential Training Tutorials from lynda.com
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Business Education + Elearning
Gini Courter

Changing a document's theme

Before we can discuss Styles, we need to talk about Themes. Themes are combinations of fonts, color palettes, and effects that control how your document will look and determine what Styles are available to you. Every Word document has a Theme. The default Theme in Office 2010 is called Office. To see the current Theme of your document, click the Page Layout tab, point to the Themes button and Word will report the Current Theme, which in this case is Office. A Theme is an entire set of colors, fonts, and effects that all go together.

There are a number of built-in Themes, and you can save your own Themes. Office, the default Theme, is always listed first. The other Themes are listed in alphabetical order. And you'll see these names over and over again in the color sets, the font sets, and the effects sets. Each has a thumbnail that shows you the fonts and shows you the colors that are being used. Simply point to a new Theme, and you'll notice that your document quickly reformats. If I choose a new Theme, like Flow for example, and I return to my Home tab, what I'll find is that the choices that are available here are different than the choices that were here before.

When I change Styles now, all of my Style Sets are going to use those colors, because Styles are based on Themes. The fonts and colors that are used here are the same fonts and colors that I select here in my Theme. So if I choose Opulent, for example, all purples, and we return, notice that my Styles are changed to variations on purple, all of them.

If I'm going to change my Style, and I think I might change my Theme, there's a definite order here. I'll always want to change my Theme first. I am going to return to this Theme called Flow. Let's take a look at Themes a little more deeply. Each Theme starts with a two-font palette. One font is going to be used for the headings, another for the body font. The default Office Themes uses Cambria as my heading font and Calibri as my body font. But there is an Office 2 Theme that flips around, yhat has Calibri for my heading font and Cambria for my body font.

Some, like Office Classic, use the same font twice for both headings and body. You can create a new set of Theme fonts. Notice that Flow is selected, because Flow is the Theme that we chose. But we can choose Rockwell, or Hardcover, or any other set we wish, or create our own new set of fonts. For example, I'd like to create a set that uses Constantia as both my heading and my body font, and I'm simply going to call this set Constantia 2 or Constantia both.

Now I have created a new font set that I can use with this Theme or with any other Theme. I can also change my Color palette, and if I point to Themes now, it will tell me that it's Flow. But if I point to Fonts, it will tell me that I'm using Constantia. If I point to Colors, it's still Flow. So let's go take a look at how I can modify my color set. I can simply choose a different color set. Each color set consists of Text and Background, a Dark and Light color, and then Accents.

And you'll notice that we see these fonts used in the document. This Text, or Dark Background, is being used here in this heading. This text color is being used in the body, and then Accent 1, 2, and 3 are being used here in my pie chart. So as you create this palette and assign colors, you can either go choose different colors out of the list, or you can choose More Colors. If your marketing department can give you the RGB or HSL values for the colors used in branding in your organization, you can come in and create a palette of colors from scratch and save it so that you can apply your organization's branding very, very easily in Microsoft Word 2010.

If I create a new custom color set, I'll simply give it a name and save it, and it will show up at the top of my list of colors. I am going to actually change Themes. The Theme I'm going to use is called Waveform. I like these fonts. Notice that if I go back Home, I'm going to see them reflected here in all of the Styles, which are based on that Theme. Candara, over and over again, only one font used twice. But I don't want to use these colors. They are lovely, and they are bouncy, but I'd like to have a slightly more sedate look for my Definitions of Employees Status.

So I'm going to return to the Page Layout tab and choose a different color palette. And a color palette that we've used a lot here is one called Hardcover. It's, again, the same font, the fonts didn't change, but the colors did. Notice the difference if I undo that change, you wouldn't think it would make that much of a difference, but it does. Now I have no longer one Theme being used consistently, because I've applied Waveform, but the color set that I have applied his Hardcover. I'm going to save this new Theme, this combination of Hardcover and Waveform so that I can easily use it again and again.

I am going to click the Themes button, choose Save Current Theme, and I'm going to give this a name. The name that I'm going to give this, I could use a combination of Waveform and Hardcover. But what I really want to know is this is my Two Trees Theme that I'm going to use for reports. So I am going to simply call this Two Trees Report, and I'm saving this as an Office Theme. Now note this is going in my Templates folder. I could actually take this file and send it to somebody else. They could place it in their Templates folder and have access to this Theme in the future.

This is highly transportable. I can share this quite easily. Not only do I have a Theme here in Microsoft Word, I have a Theme that I can use also in Excel and in PowerPoint. And here it is, at the top of my Themes list. So if I change, for example, to Angles, and then I want to go back and pick up my Theme, here it is again. You can, of course, create your own Themes from scratch with color palettes and fonts. After setting all of those things, any time you want to save a Theme, simply choose Save Current Theme.

In every Word document, the colors and fonts of the Theme are going to be the biggest determinants of your document's appearance. While you can manually override a Theme by selecting text, by using these Font and Paragraph tools that we had been using, notice how fast and easy it is to take advantage of Themes by selecting a Theme with the font and colors you want, or swapping in a different font set, or a different color set. If you're going to change Themes, you want to remember always to change your Theme before you change your Styles.

Find answers to the most frequently asked questions about Word 2010 Essential Training .

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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
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