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Word 2010: Styles in Depth
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Basing one style upon another


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Word 2010: Styles in Depth

with Mariann Siegert

Video: Basing one style upon another

Each time you create a style your style is automatically based upon another. We saw in the last movie how all of the Table styles are based upon the Table Normal style. It's important to understand and be aware of exactly how this works, as this is a very important box when you're building your styles. When a style is based upon another, the style you're creating uses all of the formatting attributes to the style that's being based upon. Let's take a look at how this can be either helpful or a nightmare--if you're not sure exactly how this feature works.
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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Word 2010: Styles in Depth
3h 12m Intermediate Oct 18, 2011

Viewers: in countries Watching now:

Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.

Topics include:
  • Understanding the five types of styles
  • Formatting an entire document with one click
  • Creating custom character, paragraph, and table styles
  • Setting font, document, and template defaults
  • Assigning style keyboard shortcuts
  • Basing one style on another
  • Modifying styles automatically
  • Editing, hiding, and recommending styles
  • Exploring Word 2010 character spacing
  • Copying, deleting, and renaming styles
  • Formatting numbered and bulleted lists
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Basing one style upon another

Each time you create a style your style is automatically based upon another. We saw in the last movie how all of the Table styles are based upon the Table Normal style. It's important to understand and be aware of exactly how this works, as this is a very important box when you're building your styles. When a style is based upon another, the style you're creating uses all of the formatting attributes to the style that's being based upon. Let's take a look at how this can be either helpful or a nightmare--if you're not sure exactly how this feature works.

I'll begin by opening up the Style window. Notice how Heading 1 is applied to our first paragraph. I need to create a title for this document. I'll just press the Enter key on my keyboard and then move up. If I switch to the Draft view, by going to View and then Draft, I can see that Word automatically applied the Heading style to my new paragraph. I'll switch back to Print Layout and then type in the word Title. As you can see, Heading 1 is automatically applied.

Now I need to create a new style for my title. I'll select the word Title and then click on the New Style button. Now I've style based on is Heading 1, and the style definition matches our formatting attributes for the Heading style 1. I'll name this style Main Title. I'm also going to add italics and underline to this style. I also want to make it centered, and then I'll click on OK.

Now what I want to do is modify my Heading 1 style to not be bold, so I'll select it, I'll press bold again--which takes it off since it's a toggle switch-- and then I'm going to modify my style. I'll go to back to the Home Ribbon and then right-click on Heading 1 and select Update Heading 1 to Match Selection. Notice how the Heading 1 changes the settings to the Main Title style as well. The Title style is no longer bold, although we wanted it to be bold.

Now I'll add italics and underline to my Heading style. I'll press Ctrl+I and Ctrl+U, and then I'll update that style. I'll do a right-click on Heading 1 and choose Update Heading 1 to Match Selection. Now italics and bold are no longer a part of the Title style, although underline is. Now I want to add bold back my title, sow I'll select my title, I'll add bold, and then update my style. I'll right-click on Main Title and choose Update Main Title to Match Selection.

Now I'll do the same thing with the Heading style: I'll select it, add bold, and then update this style by right-clicking and selecting Update Heading 1 to Match Selection. So what's happening here is two bolds don't make a right. Since bold is a toggle on and off, the second bold canceled out the first bold. Same with the italics attribute. So why would you ever consider using the based-on style. Most people like to base their styles on the Normal paragraph style so when changes to the Normal occur, most of the time you want the rest of your styles to change as well.

The normal style by default is based upon no style. So if I go over to my Style window, I click on the down arrow next to Normal and go to Modify, you can see that this style based on is grayed out, and it's set to no style. This means the normal is based on the document defaults, which is a very important topic we will be covering in a later movie. A good practice is to base your styles upon the Normal style since it is getting its settings from your document defaults settings. Then if you have a change, such as you decide to change the font throughout the document, changing the font in your document defaults settings will change all of your styles that are based upon the Normal style.

You can use the tooltips to see your based-upon styles from your Styles window. So if I cancel this window and then just hover over any of my styles, if it's based upon a different style, you will see that at the bottom. For example, Quote here says it's based upon normal. If I go up to No Spacing, it's not based upon anything. It's not really a style so much. The Main Title is based upon Heading 1, which we created. The List Paragraph is based upon Normal.

Basing one style upon another could be exactly what you want or maybe not at all what you intended. Being aware of what this box can do to your new style is important. Keep in mind that most of the time you want to base your style upon the Normal style, which is based upon the document defaults.

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