Start learning with our library of video tutorials taught by experts. Get started

Word 2010: Styles in Depth
Illustration by

Automatically modifying styles


From:

Word 2010: Styles in Depth

with Mariann Siegert

Video: Automatically modifying styles

There is an option in Word that certainly sounds good in theory, but can also be a dangerous little button if you don't know exactly what the function will do. It's called the Automatically Modify Style option. It will be easier for us to see for ourselves just how this works if we just use this function, so let's get started. Switch to Draft view, so go to View and then Draft. And notice that the first paragraph and the following two paragraphs all have the Intro Paragraph style applied.
Expand all | Collapse all
  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
Word 2010: Styles in Depth
3h 12m Intermediate Oct 18, 2011

Viewers: in countries Watching now:

Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.

Topics include:
  • Understanding the five types of styles
  • Formatting an entire document with one click
  • Creating custom character, paragraph, and table styles
  • Setting font, document, and template defaults
  • Assigning style keyboard shortcuts
  • Basing one style on another
  • Modifying styles automatically
  • Editing, hiding, and recommending styles
  • Exploring Word 2010 character spacing
  • Copying, deleting, and renaming styles
  • Formatting numbered and bulleted lists
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Automatically modifying styles

There is an option in Word that certainly sounds good in theory, but can also be a dangerous little button if you don't know exactly what the function will do. It's called the Automatically Modify Style option. It will be easier for us to see for ourselves just how this works if we just use this function, so let's get started. Switch to Draft view, so go to View and then Draft. And notice that the first paragraph and the following two paragraphs all have the Intro Paragraph style applied.

Let's select this very first paragraph that starts with "This Manual," and we'll apply italics. You can use the keyboard shortcut Ctrl+I. As you can see, although we only had the first paragraph selected, it changed every style that had the Intro Paragraph applied. Again, select the first paragraph, if it's not already, and this time let's apply underline. Use the keyboard shortcut Ctrl+U. Notice how all of our paragraphs changed, which was not our intention, since we only had the first paragraph selected.

Now, let's open up the Reveal Formatting pane to see what's going on here. On your keyboard, hold down the Shift key and press F1. Make sure Distinguish style source is checked down here at the bottom of this pane. At the very top here, you'll see underneath the font that italic and underline are both part of the style. They're not directly applied using direct formatting. Now, let's undo the changes we've made so far. Use Ctrl+Z on your keyboard and just press it twice. Now, let's go down to the first paragraph underneath of "Changes In Policy" and select the paragraph that starts with "This Manual supersedes." Now, before we do anything, notice that this paragraph is using the HB Body Text style.

We want to indent this paragraph by 0.5 inches, so up here on your ruler, click and drag your indent to 0.5 inches. Notice how all of the styles that are using the HB Body Text are now indented. So, what's going on here? Let's modify the HB Body Text style. Open up the style pane. Ctrl+Shift+Alt+S. Find the HB Body Text style and click on the down arrow and click on Modify. Here is our problem.

It says Automatically update. It's part of the style here, and you can see that it's got a check in this check box, so uncheck it and click on OK. Now, let's go ahead and do the same thing with our first paragraph and bring that indent back over to the left side, and you'll see only the selected paragraph is changed, so it's no longer part of the style. Let's go check out the Intro Paragraph style as well. Scroll down until you see the Intro Paragraph, click on the down arrow, go to Modify, and here it is.

Automatically update is also checked here in this style, and then click on OK. And when you go back up here and you select the first paragraph and you click on Ctrl+U, the underline no longer affects all of the Intro Paragraph styles, just the selected paragraph. Now, look over here in the Reveal Formatting pane and you'll to see that Underlying is part of the Direct Formatting; it's no longer part of the style. Another issue that this option can unknowingly cause is if any styles were based on the style in which you selected the Automatically update option will also have underline plus italics applied, and it becomes part of its style as well.

We'll be looking at the Based Upon option in the next movie. It is for this reason that a lot of experienced style users shy away from using this feature. On the other hand, if it is your intention, it may come in handy in certain circumstances. The key is understanding how it works and what using this feature will result in. I've actually heard teachers say that you should always use this option. You can see how this really could cause a mess. Using the automatically update feature can affect styles in a way that may be unexpected.

Knowing the possible outcome of applying this feature to a style, or related styles, can help you avoid unnecessary grief in the future and how to troubleshoot and correct it if you receive a document that is acting unpredictably.

There are currently no FAQs about Word 2010: Styles in Depth.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Word 2010: Styles in Depth.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Notes cannot be added for locked videos.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.