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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
Microsoft added the Apply Style box in Word 2007. Similar to the classic Styles box in previous versions of Word--and don't worry; that is still available, and we will be taking a look at it in an upcoming movie-- the Apply styles box is one of the fastest and easiest ways to apply styles in Word, especially when coupled with using style-named aliases and the keyboard shortcut Ctrl+Shift+S. Let's continue adding some style to our second page of our catalog.
So let's first go down to the second page. Now press Ctrl+Shift+S. Here is our Apply Style box. Click on California Calm. We are going to apply the California Heading 2 style, so locate it in the dropdown and click. Now that was easy. Let's take a look at using aliases with our Apply Style box. Click on Napa Valley Validation. Press Ctrl+Shift+S and that will place your cursor in the Apply Styles box.
The alias for our California Body Subtitle, which is what we need to apply, is Cbs, so just type the letters Cbs and press Enter and your style is applied. Now click in the paragraph that starts with "You are worth it." Press Ctrl+Shift+S. We'll now be in the Apply Styles box. And the alias for California body is Cb, so type Cb and press Enter.
Over on the right side here, you will see a little blue box. Click within the blue box. This is our little splash box, and we are going to apply the California Splash Box style. Press Ctrl+Shift+S on your keyboard. And the name of our alias for splash box is sb, so type sb and press Enter. Click on the subtitle "Fact" here in the middle on your table, and you'll see that this is a text box. We are going to apply the alias of ft, so press Ctrl+Shift+S, type the alias of ft, and press Enter.
Now click on the table that begins with "The word massage" and you'll see that this is a text box. Press Ctrl+Shift+S. That will take us to the Apply Styles box, and we are going to use the alias for this part of it as fb. So press fb, press Enter, and you will notice that it only applies the style to the first paragraph. That's because this is in a text box. And with our text box, you must select the entire text box if there's more than one paragraph that you need to apply it to.
So click on the line on the text box. Make sure that there's a solid line all the way around so it's selected and then press Ctrl+Shift+S on your keyboard. We will apply our style to the entire text box and all the text within it. The alias is fb, so press fb again, press Enter, and you'll see that the style is applied to everything that's contained within that text box. Now we are done styling the second page. Using the Styles box coupled with using aliases can speed up your work considerably.
It is a very quick and easy way to styling your document in a short amount of time.
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