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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
New to Word 2007 is the Apply Styles box, similar to the classic Styles box from previous versions of Word - and don't worry. That is still available. See the next movie for more information. The Apply Styles box is one of the fastest and easiest ways to apply styles in Word, and especially when coupled using style name aliases and the keyboard shortcut Ctrl+Shift+S. First off, we are going to begin by going down to the second page, so just scroll on down and find where it says California Calm - it's an the orange box up here at the top right - and click anywhere in it.
And we are going to open the Apply Style box. Do a Ctrl+Shift+S, like styles, on your keyboard, and it pops you up into the Apply Styles box. Underneath the Style Name, you will see a down arrow. Click on the down arrow. We're going to find the California heading 2 style and click on it. And there is our style. But there is a faster way. If you have named your styles with an alias, or someone else has - a lot of times companies and things do have standard aliases that are set up for their styles, you will see the alias name set up next to each one. It's after the comma, and then the alias name is after that comma there on the style Name.
If you open up the Apply Style box by clicking on the Extend button, or you can use the keyboard shortcut Alt+Ctrl+ Shift+S, or click on the Extend button. In your Styles pane here, you also see your aliases. Remember, the aliases are the abbreviations after the comma. We are going to, here where it says Napa Valley validation, we are going to apply using an alias. The style that's applied to this one is called Cbs. So do a Ctrl+Shift+S on your keyboard and type in Cbs and then just press Enter.
When you press Enter, it's applied. So that is a fastest and easiest way by using this Apply Styles box and these aliases to apply styles. It's one of my favorite. Go down here where it says "You are worth it" and click anywhere in this paragraph, and we are going to apply the California Body style. Its alias is Cb, so do Ctrl+Shift+S on your keyboard, type in Cb and press Enter, and the Ca Body style is applied. Now over here where it says "Fact" in this orange area, click anywhere in the "Fact" paragraph. Even though it says one word here, it's still going to be a paragraph.
What we are going to do is we are going to apply the ft style. So do Ctrl+Shift+S to pop yourself back up into the Apply Styles box and what we are going to do is type in ft for our alias name, and Fact File is applied. This area in here in the middle is in a text box, so what we can do is we can select the entire text box by clicking on these dotted lines here. Select the entire text box, and we are going to apply our style of fb.
So do a Ctrl+Shift+S on your keyboard and type fb and press Enter, and there is our style, and I think we have one more. Yeah, over here on the side. I am just going to move my Style pane over a little bit so we can see it, and where it says underneath these stones here "Relax with a stone," click anywhere in that paragraph, and we are going to apply the California splash box style. So do Ctrl+Shift+S on your keyboard and type sb for splash box and press Enter, and there we go.
Using the Styles box coupled with using aliases can speed up your work considerably. It's a very quick and easy way to style your document in the shortest amount of time.
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