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Word 2007: Styles in Depth

Applying styles using the Apply Styles box and alias names


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Word 2007: Styles in Depth

with Mariann Siegert

Video: Applying styles using the Apply Styles box and alias names

New to Word 2007 is the Apply Styles box, similar to the classic Styles box from previous versions of Word - and don't worry. That is still available. See the next movie for more information. The Apply Styles box is one of the fastest and easiest ways to apply styles in Word, and especially when coupled using style name aliases and the keyboard shortcut Ctrl+Shift+S. First off, we are going to begin by going down to the second page, so just scroll on down and find where it says California Calm - it's an the orange box up here at the top right - and click anywhere in it.
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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Word 2007: Styles in Depth
3h 24m Intermediate Jul 21, 2010

Viewers: in countries Watching now:

In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.

Topics include:
  • Understanding the five types of Word styles
  • Using the Style pane
  • Swapping styles with Find and Replace
  • Formatting bulleted and numbered lists with styles
  • Basing a new style on an existing one
  • Modifying styles with the Style Inspector
  • Building a table of contents with styles
  • Linking styles with multilevel lists
  • Copying, deleting, and renaming styles
  • Setting document and style defaults
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Applying styles using the Apply Styles box and alias names

New to Word 2007 is the Apply Styles box, similar to the classic Styles box from previous versions of Word - and don't worry. That is still available. See the next movie for more information. The Apply Styles box is one of the fastest and easiest ways to apply styles in Word, and especially when coupled using style name aliases and the keyboard shortcut Ctrl+Shift+S. First off, we are going to begin by going down to the second page, so just scroll on down and find where it says California Calm - it's an the orange box up here at the top right - and click anywhere in it.

And we are going to open the Apply Style box. Do a Ctrl+Shift+S, like styles, on your keyboard, and it pops you up into the Apply Styles box. Underneath the Style Name, you will see a down arrow. Click on the down arrow. We're going to find the California heading 2 style and click on it. And there is our style. But there is a faster way. If you have named your styles with an alias, or someone else has - a lot of times companies and things do have standard aliases that are set up for their styles, you will see the alias name set up next to each one. It's after the comma, and then the alias name is after that comma there on the style Name.

If you open up the Apply Style box by clicking on the Extend button, or you can use the keyboard shortcut Alt+Ctrl+ Shift+S, or click on the Extend button. In your Styles pane here, you also see your aliases. Remember, the aliases are the abbreviations after the comma. We are going to, here where it says Napa Valley validation, we are going to apply using an alias. The style that's applied to this one is called Cbs. So do a Ctrl+Shift+S on your keyboard and type in Cbs and then just press Enter.

When you press Enter, it's applied. So that is a fastest and easiest way by using this Apply Styles box and these aliases to apply styles. It's one of my favorite. Go down here where it says "You are worth it" and click anywhere in this paragraph, and we are going to apply the California Body style. Its alias is Cb, so do Ctrl+Shift+S on your keyboard, type in Cb and press Enter, and the Ca Body style is applied. Now over here where it says "Fact" in this orange area, click anywhere in the "Fact" paragraph. Even though it says one word here, it's still going to be a paragraph.

What we are going to do is we are going to apply the ft style. So do Ctrl+Shift+S to pop yourself back up into the Apply Styles box and what we are going to do is type in ft for our alias name, and Fact File is applied. This area in here in the middle is in a text box, so what we can do is we can select the entire text box by clicking on these dotted lines here. Select the entire text box, and we are going to apply our style of fb.

So do a Ctrl+Shift+S on your keyboard and type fb and press Enter, and there is our style, and I think we have one more. Yeah, over here on the side. I am just going to move my Style pane over a little bit so we can see it, and where it says underneath these stones here "Relax with a stone," click anywhere in that paragraph, and we are going to apply the California splash box style. So do Ctrl+Shift+S on your keyboard and type sb for splash box and press Enter, and there we go.

Using the Styles box coupled with using aliases can speed up your work considerably. It's a very quick and easy way to style your document in the shortest amount of time.

Find answers to the most frequently asked questions about Word 2007: Styles in Depth.


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Q: How do I make Word revert to the original document styles, the ones that it came with?
A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.
 
To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.
 
To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears.  Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)

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