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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
Microsoft introduced the Quick Style gallery in Word 2007. The gallery is designed as a quick way to get to and apply your most frequently used styles. Microsoft's intention of locating the Style gallery on the main Ribbon in Word is no mistake. It shows just how important even Microsoft think styles are to utilizing Word to its fullest potential. Let's begin by opening up a new document and then type in the word Title and press Enter. Now, type in =rand(7) and then press Enter again.
Press Ctrl+Home to take you back up to the top of your document, and let's open up the Style window. Remember that Word comes with two hundred and sixty-four pre-built styles. Out of those two hundred and sixty-four pre-built styles, Microsoft has included what they consider to be the most commonly used linked and paragraph styles in the Style gallery for you, such as the Normal style, Title, Subtitle, and Heading styles. One of the neat things that comes with the Style gallery is a live preview.
If you hold your mouse over any of the styles that are in the gallery here, you can see it automatically change on your screen so you know what it looks like prior to applying. But there is more than meets the eye here. There are a lot more styles down below. So if you click on the More button and expand this screen, you can see that you have Intense, Quote, Quote, Strong. Some of these are character styles; others are paragraph styles. If you're on a small monitor, or your text is hidden by this dialog box, you can use the Scroll option instead.
Just press the Escape key, and you can click on this down arrow here. There's actually three buttons: there's an up arrow, a down arrow, and then the More. So you can click on the up arrow to scroll up and you can click on the down arrow to scroll down. That way you can always see what's going on behind the scenes. Click on the More button again, and let's apply the Title style to Title. Go to the first paragraph and apply Heading 1, the second paragraph and apply Heading 2. Highlight the words Change Current Quick Style Set.
And up in your Style gallery you'll find some character styles. One is called Strong, and one is called Emphasis. And again, you could see with your live preview that Emphasis looks like it's italics, and Strong looks like it's using bold, but this isn't necessarily true. Emphasis and Strong are design elements, not an explicit format in and of itself. Many people believe that Emphasis is just another word for italics, but this isn't true. When using style sets, Emphasis changes with each.
For example, when you use the Elegant Quick Style Set, Emphasis is displayed as bold and small caps. So be aware that you may need to create your own character styles for bold and italics. Although Word's Style gallery and built-in styles certainly come in handy and are quick and easy to use, a lot of the time we'll want to customize the gallery to reflect our own styles, or we may want to modify the built-in styles that are already there. In the rest of this chapter, I'll show you how to do just that.
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