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Applying styles with a click

From: Word 2010: Styles in Depth

Video: Applying styles with a click

Microsoft introduced the Quick Style gallery in Word 2007. The gallery is designed as a quick way to get to and apply your most frequently used styles. Microsoft's intention of locating the Style gallery on the main Ribbon in Word is no mistake. It shows just how important even Microsoft think styles are to utilizing Word to its fullest potential. Let's begin by opening up a new document and then type in the word Title and press Enter. Now, type in =rand(7) and then press Enter again.

Applying styles with a click

Microsoft introduced the Quick Style gallery in Word 2007. The gallery is designed as a quick way to get to and apply your most frequently used styles. Microsoft's intention of locating the Style gallery on the main Ribbon in Word is no mistake. It shows just how important even Microsoft think styles are to utilizing Word to its fullest potential. Let's begin by opening up a new document and then type in the word Title and press Enter. Now, type in =rand(7) and then press Enter again.

Press Ctrl+Home to take you back up to the top of your document, and let's open up the Style window. Remember that Word comes with two hundred and sixty-four pre-built styles. Out of those two hundred and sixty-four pre-built styles, Microsoft has included what they consider to be the most commonly used linked and paragraph styles in the Style gallery for you, such as the Normal style, Title, Subtitle, and Heading styles. One of the neat things that comes with the Style gallery is a live preview.

If you hold your mouse over any of the styles that are in the gallery here, you can see it automatically change on your screen so you know what it looks like prior to applying. But there is more than meets the eye here. There are a lot more styles down below. So if you click on the More button and expand this screen, you can see that you have Intense, Quote, Quote, Strong. Some of these are character styles; others are paragraph styles. If you're on a small monitor, or your text is hidden by this dialog box, you can use the Scroll option instead.

Just press the Escape key, and you can click on this down arrow here. There's actually three buttons: there's an up arrow, a down arrow, and then the More. So you can click on the up arrow to scroll up and you can click on the down arrow to scroll down. That way you can always see what's going on behind the scenes. Click on the More button again, and let's apply the Title style to Title. Go to the first paragraph and apply Heading 1, the second paragraph and apply Heading 2. Highlight the words Change Current Quick Style Set.

And up in your Style gallery you'll find some character styles. One is called Strong, and one is called Emphasis. And again, you could see with your live preview that Emphasis looks like it's italics, and Strong looks like it's using bold, but this isn't necessarily true. Emphasis and Strong are design elements, not an explicit format in and of itself. Many people believe that Emphasis is just another word for italics, but this isn't true. When using style sets, Emphasis changes with each.

For example, when you use the Elegant Quick Style Set, Emphasis is displayed as bold and small caps. So be aware that you may need to create your own character styles for bold and italics. Although Word's Style gallery and built-in styles certainly come in handy and are quick and easy to use, a lot of the time we'll want to customize the gallery to reflect our own styles, or we may want to modify the built-in styles that are already there. In the rest of this chapter, I'll show you how to do just that.

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Word 2010: Styles in Depth

45 video lessons · 10980 viewers

Mariann Siegert
Author

 
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  1. 2m 3s
    1. Welcome
      1m 22s
    2. Using the exercise files
      41s
  2. 28m 17s
    1. Why use styles?
      4m 22s
    2. Creating your first style
      3m 16s
    3. Displaying styles in use with the Style area
      4m 5s
    4. Viewing formatting applied to a style
      3m 39s
    5. Learning about the five types of styles
      5m 43s
    6. Understanding how themes relate to styles
      7m 12s
  3. 23m 49s
    1. Using the Styles window to apply styles
      3m 31s
    2. Applying styles using the Apply Styles box and alias names
      3m 31s
    3. Using the classic 2003 Style box
      5m 4s
    4. Replacing one style with another using Find and Replace
      3m 27s
    5. Using table styles to add professional design
      2m 10s
    6. Formatting numbered and bulleted lists using styles
      6m 6s
  4. 34m 13s
    1. Understanding naming conventions and aliases for styles
      2m 46s
    2. Creating a paragraph style by example
      6m 57s
    3. Creating a character style
      7m 6s
    4. Creating a new style by definition
      5m 17s
    5. Creating a style from similar formatting
      2m 53s
    6. Making a custom table style
      4m 16s
    7. Basing one style upon another
      4m 58s
  5. 9m 33s
    1. Updating a style to match selected text
      2m 43s
    2. Automatically modifying styles
      4m 25s
    3. Modifying table styles
      2m 25s
  6. 9m 29s
    1. Applying styles with a click
      3m 21s
    2. Saving a selection as a new Quick Style
      2m 26s
    3. Adding and removing styles in the Quick Styles gallery
      3m 42s
  7. 19m 20s
    1. Formatting an entire document with one click
      1m 57s
    2. What makes Quick Style sets work?
      5m 15s
    3. Saving custom styles as a new Quick Style set
      6m 13s
    4. Exploring the new Word 2010 paragraph spacing
      5m 55s
  8. 13m 20s
    1. Applying styles to build a table of contents
      6m 30s
    2. Generating a table of contents from applied styles
      4m 15s
    3. Modifying built-in table-of-contents styles
      2m 35s
  9. 17m 28s
    1. Copying styles between documents and templates
      5m 58s
    2. Copying and pasting styles between documents
      4m 2s
    3. Deleting unneeded styles and Quick Style sets
      4m 10s
    4. Renaming styles
      3m 18s
  10. 13m 18s
    1. Navigating using styles
      5m 34s
    2. Using and assigning style keyboard shortcuts
      5m 18s
    3. Printing a list of styles and keyboard assignments
      2m 26s
  11. 21m 7s
    1. Setting font, document, and template defaults in Word 2010
      6m 28s
    2. Setting sort order and styles to show
      6m 47s
    3. Editing, hiding, recommending, and restricting styles
      7m 52s
  12. 19s
    1. Goodbye
      19s

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