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Applying styles with a click

From: Word 2007: Styles in Depth

Video: Applying styles with a click

New to Word 2007 is the Quick Style Gallery. The gallery is designed as a quick way to get to, and apply, your most frequently used styles. Here is your gallery here. Microsoft's intention of locating the gallery on the main tab in Word from the Home tab is no mistake. It shows just how important even Microsoft thinks styles are to utilizing Word to its fullest potential. Let's begin by opening up a new document. Type the word "Title" and press Enter.

Applying styles with a click

New to Word 2007 is the Quick Style Gallery. The gallery is designed as a quick way to get to, and apply, your most frequently used styles. Here is your gallery here. Microsoft's intention of locating the gallery on the main tab in Word from the Home tab is no mistake. It shows just how important even Microsoft thinks styles are to utilizing Word to its fullest potential. Let's begin by opening up a new document. Type the word "Title" and press Enter.

Type the equal sign, rand, and open parentheses and type the number 7, and then close parenthesis. So =rand(7) and Enter and no spaces. Now, this is going to give us some random text to work with here. We are going to open the Style pane. So on your keyboard, press Ctrl+Alt+ Shift+S. We are going to use that keyboard shortcut to open it up. As we've learned in a previous movie, Word comes with 264 pre-built styles.

Out of those 264 pre-built styles, Microsoft has included what they consider to be some of the most commonly used Linked and Paragraph styles in the Style gallery for you; which is the Normal style, Title style, Subtitle, and Heading styles. Up here at the top, you'll see these styles available; here is Heading 1, Heading 2, Title, Subtitle, et cetera. Now go up to the top of your document and click in this Title paragraph here. And then hold your mouse over any of these styles, and you'll see that it changes.

This, again, is called the Live Preview. It's a great new feature in Word 2007. Now we can expand the Style gallery. There are more styles than just this one row. So we are going to click on the Expand here or the More button and when you click on it, there is our gallery. When you hold your mouse over these, in this particular document the style gallery is small enough that you could see the title is changing when we are using these different styles. We'll see what it looks like before we apply it.

Sometimes it's a little large though, and you can't even see your document, especially if you are using a small monitor. If you click outside of this box here, you can click on this middle button, or I could just scroll through, and I can hold my mouse over any of these styles or scroll up over each one and see them. We are going to apply the Title style to the Title. So here, underneath of Title, we'll go here to Title style and if you can't see it, remember you can just use your little scroll up or scroll down, click on Title, and apply it.

Then we are going to apply the H1 style from our gallery by just clicking anywhere within our paragraph. Make sure you don't have anything selected if you are not selecting the entire paragraph, because the Heading styles are what's called Link styles in 2007, and you could use them as either Character styles or Paragraph styles; so if you are using it as a Paragraph style, you just want to be in the paragraph somewhere and don't have anything selected; otherwise, it'll be a character style. Click on Heading 1, and we are going to go down to the second paragraph, and apply Heading number 2.

Down towards the bottom here, let's just apply a few more things. We'll apply a Character style. It doesn't matter where, just anywhere in your document here, just a word or so, and we are going to scroll down until we see Emphasis and apply it and choose another word, and we'll apply Strong. Now, you may remember from a previous movie that Word's pre-built character styles Emphasis and Strong are design elements, not an explicit format in and of itself. Now, many people believe that Emphasis is just another word for italics, but this isn't necessarily true.

When using style sets, Emphasis changes with each. For example, when you use the Elegant Quick Style set, Emphasis is displayed as bold and small caps. Although Word's Style gallery and pre- built styles certainly come in handy and are quick and easy to use, a lot of the time you want to customize a gallery to reflect our own styles, or we may want to modify the built-in styles that are already there. In the rest of this chapter, we'll learn just how to do that.

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This video is part of

Image for Word 2007: Styles in Depth
Word 2007: Styles in Depth

43 video lessons · 6609 viewers

Mariann Siegert
Author

 
Expand all | Collapse all
  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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