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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
New to Word 2007 is the Quick Style Gallery. The gallery is designed as a quick way to get to, and apply, your most frequently used styles. Here is your gallery here. Microsoft's intention of locating the gallery on the main tab in Word from the Home tab is no mistake. It shows just how important even Microsoft thinks styles are to utilizing Word to its fullest potential. Let's begin by opening up a new document. Type the word "Title" and press Enter.
Type the equal sign, rand, and open parentheses and type the number 7, and then close parenthesis. So =rand(7) and Enter and no spaces. Now, this is going to give us some random text to work with here. We are going to open the Style pane. So on your keyboard, press Ctrl+Alt+ Shift+S. We are going to use that keyboard shortcut to open it up. As we've learned in a previous movie, Word comes with 264 pre-built styles.
Out of those 264 pre-built styles, Microsoft has included what they consider to be some of the most commonly used Linked and Paragraph styles in the Style gallery for you; which is the Normal style, Title style, Subtitle, and Heading styles. Up here at the top, you'll see these styles available; here is Heading 1, Heading 2, Title, Subtitle, et cetera. Now go up to the top of your document and click in this Title paragraph here. And then hold your mouse over any of these styles, and you'll see that it changes.
This, again, is called the Live Preview. It's a great new feature in Word 2007. Now we can expand the Style gallery. There are more styles than just this one row. So we are going to click on the Expand here or the More button and when you click on it, there is our gallery. When you hold your mouse over these, in this particular document the style gallery is small enough that you could see the title is changing when we are using these different styles. We'll see what it looks like before we apply it.
Sometimes it's a little large though, and you can't even see your document, especially if you are using a small monitor. If you click outside of this box here, you can click on this middle button, or I could just scroll through, and I can hold my mouse over any of these styles or scroll up over each one and see them. We are going to apply the Title style to the Title. So here, underneath of Title, we'll go here to Title style and if you can't see it, remember you can just use your little scroll up or scroll down, click on Title, and apply it.
Then we are going to apply the H1 style from our gallery by just clicking anywhere within our paragraph. Make sure you don't have anything selected if you are not selecting the entire paragraph, because the Heading styles are what's called Link styles in 2007, and you could use them as either Character styles or Paragraph styles; so if you are using it as a Paragraph style, you just want to be in the paragraph somewhere and don't have anything selected; otherwise, it'll be a character style. Click on Heading 1, and we are going to go down to the second paragraph, and apply Heading number 2.
Down towards the bottom here, let's just apply a few more things. We'll apply a Character style. It doesn't matter where, just anywhere in your document here, just a word or so, and we are going to scroll down until we see Emphasis and apply it and choose another word, and we'll apply Strong. Now, you may remember from a previous movie that Word's pre-built character styles Emphasis and Strong are design elements, not an explicit format in and of itself. Now, many people believe that Emphasis is just another word for italics, but this isn't necessarily true.
When using style sets, Emphasis changes with each. For example, when you use the Elegant Quick Style set, Emphasis is displayed as bold and small caps. Although Word's Style gallery and pre- built styles certainly come in handy and are quick and easy to use, a lot of the time you want to customize a gallery to reflect our own styles, or we may want to modify the built-in styles that are already there. In the rest of this chapter, we'll learn just how to do that.
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