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The last two types of formatting we're going to look at our borders and shading. Borders are lines around one or more paragraphs and shading is a back fill that appears behind the paragraphs. In our Definitions of Employee Status document, we have some notes, and we want to make sure that employees read the notes. We'd like them to stand out from the rest of the text. And so we're going to take this paragraph of text, this note, and we're going to apply a border and apply some shading.
Notice that we have a lot of green shading already in the document that's used for heading styles. So we'll want to apply something different. We'll begin by selecting the paragraph that we want to apply formatting to, and then we'll find the two tools that we're going to use in the Paragraph group on the Home tab of the Ribbon. So we'll begin by applying some shading. You'll click the dropdown on the Shading button and choose either a Theme color or Standard color. The Theme colors are our basic theme colors, with lighter variations, so 60% lighter, 80% lighter, 40% lighter and so on.
And again, these colors will change if you change the theme in your document. If we choose a Standard color, those colors don't change when the theme changes. We'd like this text to look a little different, and we'd like it to stand out a fair amount, so this pink shading works real well for us. Now we're going to apply a border. We often think of borders, for example, a border underneath as an underline, something you'd apply to a line, but actually borders are always applied to paragraphs of text. So with the text selected, we'll choose Outside Borders, which will place a single lined box all the way around, providing a nice contrast with the other paragraphs in the document that don't have borders around them.
You'll notice as you scroll that that notes stands out out from the text very, very clearly. Now, we can make some other modifications to the borders and shading. If we return to the Borders button, you'll notice the last choice on the menu is Borders and Shading, which opens the Borders and Shading dialog box. This dialog box has three tabs in it: one for shading, one for borders and then another for borders or lines around the entire page. You'll notice that we have a lot of different controls for borders.
The default line is a solid line, but we could choose, for example, this dotted line and apply it. This is the kind of line and you might apply around a coupon, for example, something that we'd like people to cut out. Let's return to the Borders and Shading dialog box, and you'll notice that we have several other line styles: thicker lines, double lines, a mix of a thin single and a double line. Additionally, we can change the color of the line, so we can choose a Theme color if we wish or a Standard color, and apply it to the line. So we've chosen a double line and a green, the same green, actually, that's used in one of the heading styles in our document.
You'll notice then that this stands out in a different way. On the Shading tab, not only can we choose colors, but we can choose patterns. The patterns are always done in black and white. Clear pattern is no pattern at all. The Percent patterns then are more of a dotted grid that appears behind your text, and then a solid hundred percent would be absolutely black rather than pink fill. Here with this 15% fill, we have a dotted Swiss look, black on top of our pink - not something that we'd be likely to do in a document that we printed in color.
However, these are very useful. These patterns are legacy patterns from when we printed largely on black-and-white printers. We're going to go ahead and return to clear. If we want this to be lighter, we'll simply choose a lighter shade, rather than add a dotting to it, for example. And now let's return back to the Borders tab of the dialog box, set our colors back to automatic and click okay. So will have now a double line, a slightly lighter fill. Again, this paragraph stands out very clearly from the rest of our document, which was the point of the note.
By using borders and shading in our documents, we can have paragraphs or sections of paragraphs, stand out from the rest of the text in a way that draws the reader's attention to these paragraphs.
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