Word 2010 Essential Training
Illustration by Richard Downs

Applying basic formatting


Word 2010 Essential Training

with Gini Courter

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Video: Applying basic formatting

Font Effects like Bold, Italics, Underlined, and Strikeout are used to draw your reader's attention to particular words or phrases in your document, or to denote that some words or phrases are going to be removed, or inserted into a document. All of these effects can be applied in Word 2010 with just one or two clicks. All of the commands for Font Effects are shown in the Font group of the Home tab of the ribbon. In order to apply formatting, I'll first need to select the text that I want to format.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 23s
    1. Using the Word interface
      8m 32s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye

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Microsoft Word Essential Training Tutorials from lynda.com
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Business Education + Elearning
Gini Courter

Applying basic formatting

Font Effects like Bold, Italics, Underlined, and Strikeout are used to draw your reader's attention to particular words or phrases in your document, or to denote that some words or phrases are going to be removed, or inserted into a document. All of these effects can be applied in Word 2010 with just one or two clicks. All of the commands for Font Effects are shown in the Font group of the Home tab of the ribbon. In order to apply formatting, I'll first need to select the text that I want to format.

If the text doesn't exist already, for example, if I want to type at the top of my document some text that isn't here already, I can simply click Bold and with Bold on, I can Type New Information, and then turn Bold back off. Or if this text had already been entered, I can select it, and then click Bold to bold the text. For text that exists already, you can select using any of the methods we've talked about previously. You can select lines or paragraphs, or the entire document.

I'm going to select this heading, and I'm also going to select the other headings I can see, holding Ctrl in between, and I want to bold these. Bold, which is what's called a font weight, a bulkiness, or a weight to the letters on the page. It has another name when we talk about Web publishing, and that name is Strong. So Bold or Strong text is used to emphasize a word or words. It bulks it up a little bit. It makes it stand off the page. It makes it seem denser, yet we don't really lose readability when we bold a font.

Italics are also used for emphasis, for occasions where we previously might have used underline. In this text, we're seeing in quotes the words "EMPLOYEES" DEFINED. And I'm actually going to italicize the word EMPLOYEES, and get rid of the quotes. And I can do the same thing here. So the quote says -- I mean "employees", but by replacing the quotes with italics the intent is clear.

Employee is the term that's been defined. And rather than have the quotes which are in a way hard to read around, it trips the reader's eye and you wonder, why is employees in quotes? Is it kind of employees, or sort of employees? By removing the quotes, and italicizing these three terms, it's very clear what we mean here. We're talking about the definition of the word "employee," and we're going to show that word several times in this paragraph where it's defined in italics each time, in keeping with our original use of the italics.

Years ago, the way we underlined documents was after someone had typed them they took out a ruler and a pen and drew a line under the words that were to be underlined, because typewriters didn't always handle underlines. Then we had typewriters that actually had the ability to underscore, and you would back up an underscore underneath the text that you had typed. In that world, italics were a whole other imagining, and so was Bold, because there was no way to lean the letters over after you are done, or emphasize the more after you were finished.

So, italics have come to replace most uses of underline as well as, as you saw, a use of something in quotes, it could be a song title in quotes, or a book title in quotes, or simply a word in quotes that we can use italics to represent instead. And yet there is a use for underline. One of the uses of an underline is to be able to show text that we might want to insert into a document. This is the way this is done in legal documents. This is the way potential insertions are shown.

When groups or committees are discussing a document, showing potential insertions or proposed insertions with an underline is a well-accepted way to do that. So, text doesn't exist yet. I'm going to simply click Underline and say we're going to add some text here that says that we're going to propose that they are exempt from over time pay requirements and benefit calculations, a simple addition. Now by underlining that, other people who review the documents can see oh, that's something that we're going to add.

On the other hand, we have the ability to show how we would propose to remove text from a document. Next to the Underline button, you see a button for Strikeout. So, we're going to get rid of whose positions do not meet FLSA criteria and, and simply strike that out. So here's our proposed insertion and our proposed deletion. And we're showing both of those using Font Effects. One of my favorite tools is a Highlighter. The Highlighter in Word 2010 is better than the highlighter that you're going to buy at office supply store, because in one pen you have 15 different colors, although some of them are relatively useless.

For example, when I highlight something in black, the odds are good that it will be pretty hard for me to read it after that. So, some useful colors and some less useful colors, but if I want to highlight some words, I can simply choose to Highlight, turn my Highlighter on, and my highlighter will remain on until I turn it back off, which is a nice improvement over needing to turn it on each time I want to use it. When I'm done, I simply say Stop Highlighting.

If I'd like to remove the highlighting, I can select the highlighted area and say No Color. This doesn't mean to remove any other color. It simply means to remove the color applied using a Highlighter. If you're applying Font Sizes and effects like Bold, or Highlighting, Underline, Italics, Strikeout, and other effects to create titles and headings in your document, or as a way of organizing your document, don't simply stay here in the Font group, but make sure you check out Chapter 6, Using Styles for Effective Formatting.

But for a routine use of effects to highlight just a few words, a few phrases, or to note additions and deletions that are proposed for a document, feel free to do all of your formatting right here in the Font group of the Home tab on the Ribbon.

Find answers to the most frequently asked questions about Word 2010 Essential Training .

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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
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