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Learn how to use Word styles to help save time in creating consistent and well-designed documents. Author Mariann Siegert demonstrates how to create, apply, and modify styles, as well as how to format documents with styles. The course also covers generating tables of contents, building Quick Styles and style sets, and restricting styles in protected documents.
Just as easy as saving a selection to the Quick Style gallery, you can also easily add styles you've already created, or pre-built styles, to the gallery, and you can remove those that you're not using or that you use rarely. You can also add styles to the gallery as you're creating them. Let's view the styles that are already contained in the Quick Style gallery. So just click on the More button to see them all. Let's add a pre-existing style to the gallery. Hit the Escape key to get out of the Style gallery and open up the Style window.
Let's add the California Heading style. So just right-click and select Add to Quick Style Gallery, and there it is. Now, let's create a new style and add it to the gallery as well. Select the first paragraph. Let's make it 9.5 points. We'll also make it justified. Now, let's make a new style out of that and add it to the Quick Style gallery. If you've been following along and opened the classic 2003 Style box, we'll create it with that; if not, you can just watch.
Hold down your Alt key. When you do, you'll get numbers and letters that correspond to the menu items. My corresponding number is 4 for the classic Styles box; yours may be a bit different. So I'm going to use the Alt key and the number 4, not F4, but the number 4 on my keyboard to pop myself up into the classic Styles box into to begin creating my new style. We'll call this Ca Body Subtitle, with an alias of cbs, and then just press Enter.
Now, notice in your Quick Style gallery it didn't automatically add it, so that's okay. We can still add it at this point. From your Style pane, find your Ca body subtitle, do a right-click, and just say Add to Quick Style Gallery. Also, when you're creating a new style using the New Style button, there is an option here that automatically is turned on to Add to Quick Style list. So if you don't want to add it automatically, you can uncheck it, but remember by default, when using this method of creating a new style, it is turned on by default.
Now, open a new document--you can use the keyboard shortcut Ctrl+N--and look at your gallery. Those styles that we just added are not there; it's using Word's default styles from this gallery. If you want your styles to be available in the gallery every time you open a new document, you do have the option of creating a Quick Style set and setting those as your default, or just selecting that style set when you need those styles. We will be covering this option in the chapter on Quick Style sets.
Now, let's close this document and return to our exercise file. There may be times that you need to remove styles from the gallery that you don't need or you hardly ever use. Removing styles couldn't be easier. All you need to do is right-click. Let's remove the FB style. FB of course is an alias. Right-click and then click on Remove from Quick Style Gallery. You can also remove Word's default built-in styles from the gallery. Let's remove the No Spacing style.
So find it in your gallery, right- click, and then just click on Remove from Quick Style Gallery. In conclusion, you can add styles to the gallery as you create the style, after you've created the style by modifying, or even automatically adding to the gallery as you're creating. Adding and removing styles from the Styles gallery is simple and straightforward--just right-click.
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