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Word 2007: Styles in Depth

Adding and removing styles in the Quick Styles Gallery


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Word 2007: Styles in Depth

with Mariann Siegert

Video: Adding and removing styles in the Quick Styles Gallery

Just as easy as saving a selection to the gallery, you can also easily add styles you've already created, or pre- built styles to the gallery, and remove those that you're not using, or you use rarely. You can also add styles to the gallery as you're creating them. We're going to view the styles that are contained in out Quick Style Gallery already. Here are some of them here, but if you click on the More button, you'll be able to see the rest. So we have styles that are created here. There is a few that are our own, and then we've got this Normal.
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  1. 2m 27s
    1. Welcome
      1m 35s
    2. Using the exercise files
      52s
  2. 22m 26s
    1. Why use styles?
      4m 25s
    2. Creating your first style
      4m 3s
    3. Displaying styles in use with the Style area
      3m 59s
    4. Viewing formatting applied to a style
      4m 24s
    5. Overview of the five types of styles
      5m 35s
  3. 28m 27s
    1. Using the Styles pane to apply styles
      5m 9s
    2. Applying styles using the Apply Styles box and alias names
      3m 54s
    3. Using the classic 2003 Style box
      4m 58s
    4. Replacing one style with another using Find and Replace
      3m 22s
    5. Using table styles to add professional design
      2m 58s
    6. Formatting numbered and bulleted lists using styles
      8m 6s
  4. 34m 3s
    1. Naming conventions and aliases for styles
      2m 53s
    2. Creating a paragraph style by example
      7m 21s
    3. Creating character styles
      6m 12s
    4. Creating a new style by definition
      5m 56s
    5. Basing one style upon another
      6m 13s
    6. Making custom table styles
      5m 28s
  5. 18m 33s
    1. Updating a style to match selected text
      3m 49s
    2. Modify styles using the Style Inspector
      7m 0s
    3. Automatically modifying styles
      3m 41s
    4. Modifying table styles
      4m 3s
  6. 12m 56s
    1. Applying styles with a click
      4m 29s
    2. Saving a selection as a new Quick Style
      2m 55s
    3. Adding and removing styles in the Quick Styles Gallery
      5m 32s
  7. 16m 50s
    1. Formatting an entire document with one click
      3m 17s
    2. What makes Quick Style sets work?
      6m 25s
    3. Saving custom styles in a new Quick Style set
      7m 8s
  8. 15m 15s
    1. Applying styles to build a table of contents
      7m 8s
    2. Generating a table of contents from applied styles
      5m 0s
    3. Modifying built-in table of content styles
      3m 7s
  9. 7m 26s
    1. Defining and using a new list style
      7m 26s
  10. 15m 10s
    1. Copying styles between documents and templates
      6m 56s
    2. Deleting unneeded styles and Quick Style sets
      4m 39s
    3. Renaming styles
      3m 35s
  11. 13m 46s
    1. Navigating using styles
      5m 4s
    2. Using and assigning style keyboard shortcuts
      5m 49s
    3. Printing a list of styles and keyboard assignments
      2m 53s
  12. 17m 26s
    1. Setting font, document, and template defaults in Word 2007
      6m 26s
    2. Setting sort order and styles to show
      6m 22s
    3. Editing, hiding, recommending, and restricting styles
      4m 38s
  13. 13s
    1. Goodbye
      13s

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Word 2007: Styles in Depth
3h 24m Intermediate Jul 21, 2010

Viewers: in countries Watching now:

In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.

Topics include:
  • Understanding the five types of Word styles
  • Using the Style pane
  • Swapping styles with Find and Replace
  • Formatting bulleted and numbered lists with styles
  • Basing a new style on an existing one
  • Modifying styles with the Style Inspector
  • Building a table of contents with styles
  • Linking styles with multilevel lists
  • Copying, deleting, and renaming styles
  • Setting document and style defaults
Subjects:
Business Word Processing
Software:
Word
Author:
Mariann Siegert

Adding and removing styles in the Quick Styles Gallery

Just as easy as saving a selection to the gallery, you can also easily add styles you've already created, or pre- built styles to the gallery, and remove those that you're not using, or you use rarely. You can also add styles to the gallery as you're creating them. We're going to view the styles that are contained in out Quick Style Gallery already. Here are some of them here, but if you click on the More button, you'll be able to see the rest. So we have styles that are created here. There is a few that are our own, and then we've got this Normal.

We've got Heading 2, and No Spacing that are pre-built styles that are here. What we're going to do is open the Style pane, so click anywhere out of your gallery, or you can hit the Escape key to close it. Then we're going to go here to the Extend button, or you could use your keyboard shortcut of Alt+Ctrl+Shift+S. We're going to add the preexisting style, California Heading. So simply right-click on it, and we're going to say Add to Quick Style Gallery, and select, and there it is.

Now if I expand this out, you'll see that the alias is CH1, and it's showing an alias up here in the gallery of CH1. So that's our heading style here. Let's add a new style to the gallery automatically. We're going to select this "Who can say" paragraph. After selecting it, we're going to directly apply 9.5, so change this. Times New Roman is fine, but the point size, instead of 12, should be 9.5. Then we're going to justify this.

So go over underneath the Paragraph, and click on Justify, and there is our style. Let's use the Apply Styles box to create our new style. So use the keyboard shortcut Ctrl+Shift+S, and there is our Apply Styles box. We're going to Name this Ca, for California Body, cb, as our alias, and then press Enter. Now notice that it's automatically added to the gallery when you use the Apply Styles box.

Select the subtitle in the top-right column here. It says Orange County Oasis. If you triple click in that paragraph, it will select it. We're going to put on it Arial instead of Times New Roman. So click on your down arrow and choose Arial. We're also going to make it 9.5 points. We'll make it bold as well. So click on B for bold. Now if you've been following along, and you have opened up the Classic 2003 Styles box, we're going to create our style that way.

So press your Alt key to find out what your keystroke is, if you might have forgotten. Mine says number 4. Whatever your number is press, Alt and that number. So I'm going to do Alt+4 on mine. It pops me right up into that Classic Word 2003 Styles box, and I'm ready to create my style. The name of this particular style is going to be Ca Body Subtitle and put a comma and cbs, and press Enter.

Now notice when using this method, it's not added to the gallery by default, but that's okay; we can still add this to the gallery. So go over to the Style pane, and you're going to find your Ca Body Subtitle, cbs. Click on the down arrow. Choose Add to Quick Style Gallery, down at the bottom of this list, and there it is. There is one other option when you're creating a new style, and that's from the New Style button that's located on the Styles pane.

If you click on New style, you'll see down here that it says Add to Quick Style List. That's checked by default. Now you can uncheck that, so it won't be added to the gallery as well. Now go ahead and cancel here. We're going to open up a new document, so click anywhere in your document and do Ctrl+N on your keyboard for New. Take a look at the gallery now. It doesn't have our new styles in here at all. If you want your styles to be available in the gallery every time you open a new document, you do have the option of creating a Quick Style set, and then setting it as your default, or just selecting that styles set when you need those styles.

We'll be covering this option in upcoming movies on Quick Style sets. Now close the document. We're going to return to the California Calm. You may need to remove styles from the gallery that you don't need, or you hardly ever use. Removing styles couldn't be easier. All you do is right-click. So let's remove the FB style. So up here in the gallery, right-click and say Remove from Quick Style Gallery. It's just that easy. You can also remove Word's default built-in styles from the gallery.

So if they're getting in your way of your own custom styles, you can click on the down arrow, choose whichever one you want. How about we remove No Spacing here? Do a right-click, and say Remove from Quick Style Gallery. Now when you're doing that, it's not deleting the style; it's just removing it from the gallery itself. In conclusion, you can add styles to the gallery as you create the style, after you've created the style by modifying, or even automatically adding to the gallery as you're creating.

Adding and removing styles from the Style gallery is simple and straight forward; just right-click.

Find answers to the most frequently asked questions about Word 2007: Styles in Depth.


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Q: How do I make Word revert to the original document styles, the ones that it came with?
A: To restore the original styles in Word 2007, open your new document, choose the Styles group on the Home tab, and choose Change Style > Style Set. Select Word 2007.
 
To set Word 2007 as the default style set for all documents going forward, go back to the Styles group, choose Change Styles, and then click Set as Default.
 
To delete any additional styles you may have added, open the Styles pane (Ctrl+Shift+Alt+S), click the arrow to the right of the style name in the list, and choose Delete from the menu that appears.  Note you cannot delete the styles that ship with Word. (The Delete option will be grayed out for these.)

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