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In Word 2007: Styles in Depth, author Mariann Siegert shows how to take advantage of Word styles to make professional documents. The course starts off with a demonstration of the benefits of using styles and then shows how to apply, create, and modify styles to suit individual needs. More advanced topics include creating a table of contents from styles, using Quick Styles and style sets, sorting and hiding styles, restricting styles in protected documents, using keyboard shortcuts for styles, and much more. Exercise files are included with the course.
Just as easy as saving a selection to the gallery, you can also easily add styles you've already created, or pre- built styles to the gallery, and remove those that you're not using, or you use rarely. You can also add styles to the gallery as you're creating them. We're going to view the styles that are contained in out Quick Style Gallery already. Here are some of them here, but if you click on the More button, you'll be able to see the rest. So we have styles that are created here. There is a few that are our own, and then we've got this Normal.
We've got Heading 2, and No Spacing that are pre-built styles that are here. What we're going to do is open the Style pane, so click anywhere out of your gallery, or you can hit the Escape key to close it. Then we're going to go here to the Extend button, or you could use your keyboard shortcut of Alt+Ctrl+Shift+S. We're going to add the preexisting style, California Heading. So simply right-click on it, and we're going to say Add to Quick Style Gallery, and select, and there it is.
Now if I expand this out, you'll see that the alias is CH1, and it's showing an alias up here in the gallery of CH1. So that's our heading style here. Let's add a new style to the gallery automatically. We're going to select this "Who can say" paragraph. After selecting it, we're going to directly apply 9.5, so change this. Times New Roman is fine, but the point size, instead of 12, should be 9.5. Then we're going to justify this.
So go over underneath the Paragraph, and click on Justify, and there is our style. Let's use the Apply Styles box to create our new style. So use the keyboard shortcut Ctrl+Shift+S, and there is our Apply Styles box. We're going to Name this Ca, for California Body, cb, as our alias, and then press Enter. Now notice that it's automatically added to the gallery when you use the Apply Styles box.
Select the subtitle in the top-right column here. It says Orange County Oasis. If you triple click in that paragraph, it will select it. We're going to put on it Arial instead of Times New Roman. So click on your down arrow and choose Arial. We're also going to make it 9.5 points. We'll make it bold as well. So click on B for bold. Now if you've been following along, and you have opened up the Classic 2003 Styles box, we're going to create our style that way.
So press your Alt key to find out what your keystroke is, if you might have forgotten. Mine says number 4. Whatever your number is press, Alt and that number. So I'm going to do Alt+4 on mine. It pops me right up into that Classic Word 2003 Styles box, and I'm ready to create my style. The name of this particular style is going to be Ca Body Subtitle and put a comma and cbs, and press Enter.
Now notice when using this method, it's not added to the gallery by default, but that's okay; we can still add this to the gallery. So go over to the Style pane, and you're going to find your Ca Body Subtitle, cbs. Click on the down arrow. Choose Add to Quick Style Gallery, down at the bottom of this list, and there it is. There is one other option when you're creating a new style, and that's from the New Style button that's located on the Styles pane.
If you click on New style, you'll see down here that it says Add to Quick Style List. That's checked by default. Now you can uncheck that, so it won't be added to the gallery as well. Now go ahead and cancel here. We're going to open up a new document, so click anywhere in your document and do Ctrl+N on your keyboard for New. Take a look at the gallery now. It doesn't have our new styles in here at all. If you want your styles to be available in the gallery every time you open a new document, you do have the option of creating a Quick Style set, and then setting it as your default, or just selecting that styles set when you need those styles.
We'll be covering this option in upcoming movies on Quick Style sets. Now close the document. We're going to return to the California Calm. You may need to remove styles from the gallery that you don't need, or you hardly ever use. Removing styles couldn't be easier. All you do is right-click. So let's remove the FB style. So up here in the gallery, right-click and say Remove from Quick Style Gallery. It's just that easy. You can also remove Word's default built-in styles from the gallery.
So if they're getting in your way of your own custom styles, you can click on the down arrow, choose whichever one you want. How about we remove No Spacing here? Do a right-click, and say Remove from Quick Style Gallery. Now when you're doing that, it's not deleting the style; it's just removing it from the gallery itself. In conclusion, you can add styles to the gallery as you create the style, after you've created the style by modifying, or even automatically adding to the gallery as you're creating.
Adding and removing styles from the Style gallery is simple and straight forward; just right-click.
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