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Word 2010 Essential Training
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Adding and removing columns


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Word 2010 Essential Training

with Gini Courter

Video: Adding and removing columns

Adding either rows or columns to our table is easy in Word 2010, and it's equally easy to remove columns and rows. For example, to insert a new row at the bottom of our table, I simply click in the last cell in the last row, and press Tab. I automatically get a new row. If I want to remove rows, I can simply select, right-click and delete them. Inserting a column is a little bit trickier because our table already takes up the entire width of the page.
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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Word 2010 Essential Training
8h 3m Beginner Jun 08, 2010

Viewers: in countries Watching now:

In Word 2010 Essential Training, Gini Courter uses real-world examples to teach the core features and tools in Word 2010. The course starts off with an orientation of the Word 2010 interface, and then delves into the functionality at the heart of Word: creating, editing, and formatting documents. It also covers proofing documents, reviewing documents with others, sharing and securing documents, working with tables, and illustrating documents. Exercise files are included with the course.

Topics include:
  • Creating documents with templates
  • Adding SmartArt diagrams to documents
  • Working with fonts
  • Setting up document styles
  • Formatting headers, footers, and cover pages
  • Organizing text in tables
  • Modifying page layout, including margins, orientation, and page size
  • Tracking changes and showing markup
  • Sharing documents
Subjects:
Business Computer Skills (Windows) Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
Gini Courter

Adding and removing columns

Adding either rows or columns to our table is easy in Word 2010, and it's equally easy to remove columns and rows. For example, to insert a new row at the bottom of our table, I simply click in the last cell in the last row, and press Tab. I automatically get a new row. If I want to remove rows, I can simply select, right-click and delete them. Inserting a column is a little bit trickier because our table already takes up the entire width of the page.

So, when I add a column, Word is going to make its best guess at how to change the widths of these existing columns in order to make it all fit. I want to add a column to show whether the store is a store that's opened Monday-Friday, or whether it's opened seven days. So, I'm going to insert a column. I can either insert it to the left of Employees or to the right of Established. In either event, if I want to insert to the left of Employees, I select Employees, right-click, and choose Insert > Columns to the Left, or on the Layout tab I choose Insert Left.

Notice that Word automatically adjusted the column widths of all of the other columns to accommodate this. So, this is going to be Days, and our Ventura store is a Monday-Friday store. Our Los Angeles store is a 7-day store. Carpinteria is a 7-day store. San Jose, Monday-Friday, Oakland, 7 Days, Orlando, 7 Days, and our store in Boca is a Monday-Friday store.

The way Word handled this insertion is a huge improvement over prior versions of Word, where it kept all of the columns that were already there at the same width and simply allowed their new columns to push the table off the right-hand edge of the page. I can easily change how this table is formatted, in terms of its column widths, using the AutoFit and Distribute commands. So, for example, let's say that I decided to make some adjustments to my table. I'm going to adjust this column. Notice that my rows get higher, because I don't have enough width now for some of the data.

I'm going to move this edge of my table in, as well. As I adjust the right edge of the right column, I'm actually changing the width of the table altogether. So, if I now want to make a column wider -- by the way, it will be easier for me to grab the edges of these columns if I go to the Layout tab and view gridlines. If I decide that I want to make this column wider again, notice that it doesn't affect the width of the table itself. I can't make this any wider. If I want to manually change that, I can, but once I manually adjust the width of the table, I'm kind of stuck with that, although I can tell Word, actually, why don't you autofit this into the whole window? It will, once again, make this fit the window. Or if I want to wrap text around my table, and I want it to be as compact as it can be, I can tell it to autofit to the content.

Word will quickly scan each column of data and size the column width to fit the data. So, now I have space to be able to wrap around this. If, however, I manually adjust this column width then, I have some rows that are of different height than the other ones, particularly, Pamela Sardeshpande's name is too long to fit in this newly sized column. Let me make all of the rows of the same height by choosing Distribute Rows. What Distribute Rows does is it makes every row the height of the tallest row.

If I distribute columns, then what will happen is each of my columns will be of exactly the same width. Now, that means in some cases that I have breaks in bad places that I don't appreciate, like Established, I can either deal with this manually, or I can tell Word again, why don't you just autofit this to the contents or autofit it to the window? I can easily insert a row at anyplace I wish by right-clicking and choosing Insert Rows Above or Insert Rows Below or a column again.

The same commands are repeated here on the Layout tab. One final thought: My text is in the upper left-hand corner of every cell in these three columns, is in the center but at the top of these three columns. I'd actually like to have my text appear in the center point of these cells. I like the spaciousness to the table, but I don't like the text crowding in the upper left-hand corner, for example, Ventura here. I'd rather have it be centered, vertically within the cell.

So, I'm going to select my table. I'm going to use the Alignment buttons to align this text center-left. I could also align it at the bottom of my cell, the top-center, the middle-center. So, I want the middle-center for these three columns right here. Then let's select these three columns and go with Left Center. Now I have a nicely- formatted, easy-to-look-at table. With Word 2010, it's this easy to work with the tools on the Layout tab or to right-click and use the Content menu to quickly add rows and columns, and to reformat your table columns, rows, and cells.

Find answers to the most frequently asked questions about Word 2010 Essential Training.


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Q: The Panning Hand feature for scrolling through documents shown in the movie "Using the Word interface" does not appear in my version of Word.
A: This appears to be an issue with Word, in that the Panning Hand icon does not appear in every installation of Word. The Panning Hand feature was originally designed for a tablet PC and it will always appear on a tablet. However, onother laptops and desktops, the Panning Hand icon's appearance is dependent on the version of Windows and how much tablet PC functionality is built into that version.
Q: Why am I seeing the following error message when trying to open the exercise files in Word 2010? Word experienced an error trying to open the file. Try these suggestions: * check permissions * open the file with text recovery
A: This is a permissions/trust issue specific to your install of Microsoft Office. Contact your IT department make sure documents downloaded from email and the web are not blocked. A workaround solution is to try opening the files in an older version of Word or try to edit your Trust Center settings.
 
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