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Adding graphics to labels

From: Word 2007: Creating Envelopes and Labels

Video: Adding graphics to labels

As with any Word document, you can add graphic elements to your labels. That's what we are going to do right now. Here we have got the return address to the Two Trees Olive Oil Company. Let's say we want to create a sheet of return address labels and we want to add our company logo to it. Well we will start with this text here. You can select the text ahead of time if you like. It's at the top of the page, sometimes it gets added automatically. We will go up to the Mailings tab, click Labels and we are not actually doing a mail merge in this case, so clicking Labels here is fine.

Adding graphics to labels

As with any Word document, you can add graphic elements to your labels. That's what we are going to do right now. Here we have got the return address to the Two Trees Olive Oil Company. Let's say we want to create a sheet of return address labels and we want to add our company logo to it. Well we will start with this text here. You can select the text ahead of time if you like. It's at the top of the page, sometimes it gets added automatically. We will go up to the Mailings tab, click Labels and we are not actually doing a mail merge in this case, so clicking Labels here is fine.

You will notice that the company name and the address appears because we have selected it ahead of time automatically in the Address field. We do want to create a full page of the same label. So let's create a new document out of this by clicking the New Document button. So here, we have our sheet of labels. All we need now is to add that graphic. So let's do that by clicking Insert and choosing Picture. Now, if you have the Exercise Files, you can follow along with me in the Chapter 04 folder in the 04_05 sub- folder, you will find the TTLogo.

So with it selected, click Insert. Now it's much too big to fit on the label, and the way text is wrapping around it doesn't work either. So, we will just start by resizing. We will go to the bottom right corner, and just click-and-drag upwards until it fits on the label. Now the text would rather go along side of this logo as opposed to beside it and around. By default, when you insert an object like a graphic image for example, text is automatically going to follow after it as if the graphic element were a single character in a sentence.

So we are going to change that by going to the Text Wrapping button that appears in the Arrange group. In Line with Text is already selected by default. That's why the graphic image is in line with the rest of your text, but we want to choose Square. We want it to go around the outside, and because there is no room on the left, or above or below, you can see it just shows up here on the right-hand side. So when we click anywhere in the label, we see the end result, for a single label that is. What we don't see is this appearing on every other label.

Now, we are not doing a mail merge. So if we go up to Mailings, you will notice you can't choose to update labels. But what you can do is with your cursor in the first label, click the Labels button again, choose New Document, and you can see what happens. Because the first label contained our image as well as this text, every single label automatically appears the same in our new document. So, this is the one that we want to save. You can click your Save button and choose a location to save it.

I am going to put this right on my Desktop, Two Trees Olive Oil Company. I am going to add labels to the end, and click Save. So now, I have this at my disposal, any time I need to print out a sheet of Return Address Labels. Now, when I close this, by going to the Office button and choosing Close, the old file is there, which I no longer need. So, I will click the Office button, choose Close, and choose not to save this one. It takes me back to my original form letter.

So, when you need to add graphics to a label, treat it just like any other Word document. Insert the graphic itself. You may need to adjust things like the text wrapping as well as the size and location of the graphic as well.

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This video is part of

Image for Word 2007: Creating Envelopes and Labels
Word 2007: Creating Envelopes and Labels

40 video lessons · 5656 viewers

David Rivers
Author

 
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  1. 6m 57s
    1. Welcome
      1m 6s
    2. Prerequisites and requirements before you begin
      2m 57s
    3. Goals and expectations for this course
      1m 20s
    4. Using the exercise files
      1m 34s
  2. 21m 13s
    1. Setting up a return address
      3m 3s
    2. Printing a single envelope
      4m 18s
    3. Adding an envelope to your document
      2m 20s
    4. Create envelopes from a template
      2m 32s
    5. Printing a single label
      2m 40s
    6. Printing a sheet of the same label
      2m 22s
    7. Creating labels from a template
      3m 58s
  3. 19m 36s
    1. Creating and selecting recipient lists in Word
      8m 41s
    2. Using an Excel workbook as a recipient list
      3m 23s
    3. Editing a recipient list in Word
      5m 53s
    4. Using Outlook contacts as a recipient list
      1m 39s
  4. 36m 6s
    1. Envelopes and the Mail Merge wizard
      7m 12s
    2. Inserting merge fields
      4m 33s
    3. Setting merge rules
      5m 49s
    4. Matching fields
      5m 57s
    5. Formatting envelopes before merging
      4m 58s
    6. Adding graphics to envelopes
      2m 39s
    7. Saving and reusing envelope files
      1m 46s
    8. Using print options with merged envelopes
      3m 12s
  5. 30m 32s
    1. Labels and the Mail Merge wizard
      6m 19s
    2. Manually merging labels with recipients
      5m 57s
    3. Setting merge rules
      3m 11s
    4. Formatting labels before merging
      4m 18s
    5. Adding graphics to labels
      3m 28s
    6. Reusing existing label files
      2m 29s
    7. Printing merged labels
      4m 50s
  6. 16m 14s
    1. Signing up with an e-postage service
      3m 29s
    2. Printing postage on a single envelope
      4m 42s
    3. Printing postage in a mail merge
      2m 57s
    4. Printing postage with labels
      5m 6s
  7. 25m 57s
    1. Dealing with irregular envelopes
      3m 36s
    2. Dealing with irregular labels
      5m 38s
    3. Preventing text from printing too close to the edge of a label
      4m 42s
    4. Creating business cards
      5m 3s
    5. Creating postcards
      6m 58s
  8. 19s
    1. Goodbye
      19s

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