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In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.
As with any Word document, you can add graphic elements to your labels. That's what we are going to do right now. Here we have got the return address to the Two Trees Olive Oil Company. Let's say we want to create a sheet of return address labels and we want to add our company logo to it. Well we will start with this text here. You can select the text ahead of time if you like. It's at the top of the page, sometimes it gets added automatically. We will go up to the Mailings tab, click Labels and we are not actually doing a mail merge in this case, so clicking Labels here is fine.
You will notice that the company name and the address appears because we have selected it ahead of time automatically in the Address field. We do want to create a full page of the same label. So let's create a new document out of this by clicking the New Document button. So here, we have our sheet of labels. All we need now is to add that graphic. So let's do that by clicking Insert and choosing Picture. Now, if you have the Exercise Files, you can follow along with me in the Chapter 04 folder in the 04_05 sub- folder, you will find the TTLogo.
So with it selected, click Insert. Now it's much too big to fit on the label, and the way text is wrapping around it doesn't work either. So, we will just start by resizing. We will go to the bottom right corner, and just click-and-drag upwards until it fits on the label. Now the text would rather go along side of this logo as opposed to beside it and around. By default, when you insert an object like a graphic image for example, text is automatically going to follow after it as if the graphic element were a single character in a sentence.
So we are going to change that by going to the Text Wrapping button that appears in the Arrange group. In Line with Text is already selected by default. That's why the graphic image is in line with the rest of your text, but we want to choose Square. We want it to go around the outside, and because there is no room on the left, or above or below, you can see it just shows up here on the right-hand side. So when we click anywhere in the label, we see the end result, for a single label that is. What we don't see is this appearing on every other label.
Now, we are not doing a mail merge. So if we go up to Mailings, you will notice you can't choose to update labels. But what you can do is with your cursor in the first label, click the Labels button again, choose New Document, and you can see what happens. Because the first label contained our image as well as this text, every single label automatically appears the same in our new document. So, this is the one that we want to save. You can click your Save button and choose a location to save it.
I am going to put this right on my Desktop, Two Trees Olive Oil Company. I am going to add labels to the end, and click Save. So now, I have this at my disposal, any time I need to print out a sheet of Return Address Labels. Now, when I close this, by going to the Office button and choosing Close, the old file is there, which I no longer need. So, I will click the Office button, choose Close, and choose not to save this one. It takes me back to my original form letter.
So, when you need to add graphics to a label, treat it just like any other Word document. Insert the graphic itself. You may need to adjust things like the text wrapping as well as the size and location of the graphic as well.
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