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Adding graphics to envelopes

From: Word 2007: Creating Envelopes and Labels

Video: Adding graphics to envelopes

Purchasing preprinted envelopes with your company logo on them can be very expensive. The other option is to insert the graphic yourself. And that's what we're going to do using our form letter announcement document, which is a form letter with the envelope at the top. Now this document is already connected to a recipient list, so if you open it up, you'll be prompted to confirm and use that recipient list by clicking the Yes button. And now on the envelope, where we have the return address, we want to add the logo. So first, we'll just click where we want it to go.

Adding graphics to envelopes

Purchasing preprinted envelopes with your company logo on them can be very expensive. The other option is to insert the graphic yourself. And that's what we're going to do using our form letter announcement document, which is a form letter with the envelope at the top. Now this document is already connected to a recipient list, so if you open it up, you'll be prompted to confirm and use that recipient list by clicking the Yes button. And now on the envelope, where we have the return address, we want to add the logo. So first, we'll just click where we want it to go.

Now, inserting the logo can be done just like we would working with any other Word document. We'll go to the Insert tab, click Picture and then navigate to the location of the logo. It's called TTLogo. With it selected, we click Insert. This particular graphic is far too big for the envelope itself. So the first thing we're going to do is resize it. We go down to the bottom right corner. When you see the double-diagonal arrow, click and drag up and inwards. It will stay proportional, because we're using the diagonal arrow.

And when you get it to about the right size, release. You'll see what's happening here. The return address is actually continuing after the logo itself, and wrapping around down below. So, the logo, or graphic, is being treated like any other character in a sentence. It's in line with our text and we need to change that. We do it by going to the Text Wrapping button that appears under the Format tab now. At the very top, you'll notice it is In Line with Text. That is the default. What we really want it to do is show up around the outside of the square.

So, we're going to choose Square. And as soon as we do that, you'll notice that the return address moves over to the right-side of the logo, because there is no room on the left for it. And all we need to do is click on the envelope anywhere to see the end result clearly by deselecting that graphic. So now, we've got our logo in the top- left corner along with our return address. All we need to do is perform the merge. We'll go up to the Mailings tab. You want to preview the results. Click that button. You'll see the return address, logo with an actual name and address.

And if you like what you see, click Finish & Merge. You can go right to the printer with Print Documents or if you prefer to see each of the individual envelopes, choose Edit Individual Envelopes/Documents. With all records selected, click OK. And now you can scroll down through the letters, and the individual envelopes, each of them with their own logo and return address as well as the address block that was added. So, this is a very affordable option to printing a customized envelope with a company logo.

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This video is part of

Image for Word 2007: Creating Envelopes and Labels
Word 2007: Creating Envelopes and Labels

40 video lessons · 5622 viewers

David Rivers
Author

 
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  1. 6m 57s
    1. Welcome
      1m 6s
    2. Prerequisites and requirements before you begin
      2m 57s
    3. Goals and expectations for this course
      1m 20s
    4. Using the exercise files
      1m 34s
  2. 21m 13s
    1. Setting up a return address
      3m 3s
    2. Printing a single envelope
      4m 18s
    3. Adding an envelope to your document
      2m 20s
    4. Create envelopes from a template
      2m 32s
    5. Printing a single label
      2m 40s
    6. Printing a sheet of the same label
      2m 22s
    7. Creating labels from a template
      3m 58s
  3. 19m 36s
    1. Creating and selecting recipient lists in Word
      8m 41s
    2. Using an Excel workbook as a recipient list
      3m 23s
    3. Editing a recipient list in Word
      5m 53s
    4. Using Outlook contacts as a recipient list
      1m 39s
  4. 36m 6s
    1. Envelopes and the Mail Merge wizard
      7m 12s
    2. Inserting merge fields
      4m 33s
    3. Setting merge rules
      5m 49s
    4. Matching fields
      5m 57s
    5. Formatting envelopes before merging
      4m 58s
    6. Adding graphics to envelopes
      2m 39s
    7. Saving and reusing envelope files
      1m 46s
    8. Using print options with merged envelopes
      3m 12s
  5. 30m 32s
    1. Labels and the Mail Merge wizard
      6m 19s
    2. Manually merging labels with recipients
      5m 57s
    3. Setting merge rules
      3m 11s
    4. Formatting labels before merging
      4m 18s
    5. Adding graphics to labels
      3m 28s
    6. Reusing existing label files
      2m 29s
    7. Printing merged labels
      4m 50s
  6. 16m 14s
    1. Signing up with an e-postage service
      3m 29s
    2. Printing postage on a single envelope
      4m 42s
    3. Printing postage in a mail merge
      2m 57s
    4. Printing postage with labels
      5m 6s
  7. 25m 57s
    1. Dealing with irregular envelopes
      3m 36s
    2. Dealing with irregular labels
      5m 38s
    3. Preventing text from printing too close to the edge of a label
      4m 42s
    4. Creating business cards
      5m 3s
    5. Creating postcards
      6m 58s
  8. 19s
    1. Goodbye
      19s

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