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In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.
Purchasing preprinted envelopes with your company logo on them can be very expensive. The other option is to insert the graphic yourself. And that's what we're going to do using our form letter announcement document, which is a form letter with the envelope at the top. Now this document is already connected to a recipient list, so if you open it up, you'll be prompted to confirm and use that recipient list by clicking the Yes button. And now on the envelope, where we have the return address, we want to add the logo. So first, we'll just click where we want it to go.
Now, inserting the logo can be done just like we would working with any other Word document. We'll go to the Insert tab, click Picture and then navigate to the location of the logo. It's called TTLogo. With it selected, we click Insert. This particular graphic is far too big for the envelope itself. So the first thing we're going to do is resize it. We go down to the bottom right corner. When you see the double-diagonal arrow, click and drag up and inwards. It will stay proportional, because we're using the diagonal arrow.
And when you get it to about the right size, release. You'll see what's happening here. The return address is actually continuing after the logo itself, and wrapping around down below. So, the logo, or graphic, is being treated like any other character in a sentence. It's in line with our text and we need to change that. We do it by going to the Text Wrapping button that appears under the Format tab now. At the very top, you'll notice it is In Line with Text. That is the default. What we really want it to do is show up around the outside of the square.
So, we're going to choose Square. And as soon as we do that, you'll notice that the return address moves over to the right-side of the logo, because there is no room on the left for it. And all we need to do is click on the envelope anywhere to see the end result clearly by deselecting that graphic. So now, we've got our logo in the top- left corner along with our return address. All we need to do is perform the merge. We'll go up to the Mailings tab. You want to preview the results. Click that button. You'll see the return address, logo with an actual name and address.
And if you like what you see, click Finish & Merge. You can go right to the printer with Print Documents or if you prefer to see each of the individual envelopes, choose Edit Individual Envelopes/Documents. With all records selected, click OK. And now you can scroll down through the letters, and the individual envelopes, each of them with their own logo and return address as well as the address block that was added. So, this is a very affordable option to printing a customized envelope with a company logo.
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