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Word 2007: Creating Envelopes and Labels
Illustration by Neil Webb

Adding an envelope to your document


From:

Word 2007: Creating Envelopes and Labels

with David Rivers

Video: Adding an envelope to your document

If you have created a document in Microsoft Word that needs to be mailed out to an address, you can easily add the envelope to the existing file. Now we do have header text and a graphic at the top of this page, but the real first bit of text that appears on this page is the name and address of the person we are sending this letter to. So let's see what happens when we go to add the envelope to the existing file. To do that, we click the Mailings tab on the Ribbon, then select Envelopes from the Create group. Right away, you will see the Delivery address is added for us automatically because it's the first bit of text that appears on the page.
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  1. 6m 57s
    1. Welcome
      1m 6s
    2. Prerequisites and requirements before you begin
      2m 57s
    3. Goals and expectations for this course
      1m 20s
    4. Using the exercise files
      1m 34s
  2. 21m 13s
    1. Setting up a return address
      3m 3s
    2. Printing a single envelope
      4m 18s
    3. Adding an envelope to your document
      2m 20s
    4. Create envelopes from a template
      2m 32s
    5. Printing a single label
      2m 40s
    6. Printing a sheet of the same label
      2m 22s
    7. Creating labels from a template
      3m 58s
  3. 19m 36s
    1. Creating and selecting recipient lists in Word
      8m 41s
    2. Using an Excel workbook as a recipient list
      3m 23s
    3. Editing a recipient list in Word
      5m 53s
    4. Using Outlook contacts as a recipient list
      1m 39s
  4. 36m 6s
    1. Envelopes and the Mail Merge wizard
      7m 12s
    2. Inserting merge fields
      4m 33s
    3. Setting merge rules
      5m 49s
    4. Matching fields
      5m 57s
    5. Formatting envelopes before merging
      4m 58s
    6. Adding graphics to envelopes
      2m 39s
    7. Saving and reusing envelope files
      1m 46s
    8. Using print options with merged envelopes
      3m 12s
  5. 30m 32s
    1. Labels and the Mail Merge wizard
      6m 19s
    2. Manually merging labels with recipients
      5m 57s
    3. Setting merge rules
      3m 11s
    4. Formatting labels before merging
      4m 18s
    5. Adding graphics to labels
      3m 28s
    6. Reusing existing label files
      2m 29s
    7. Printing merged labels
      4m 50s
  6. 16m 14s
    1. Signing up with an e-postage service
      3m 29s
    2. Printing postage on a single envelope
      4m 42s
    3. Printing postage in a mail merge
      2m 57s
    4. Printing postage with labels
      5m 6s
  7. 25m 57s
    1. Dealing with irregular envelopes
      3m 36s
    2. Dealing with irregular labels
      5m 38s
    3. Preventing text from printing too close to the edge of a label
      4m 42s
    4. Creating business cards
      5m 3s
    5. Creating postcards
      6m 58s
  8. 19s
    1. Goodbye
      19s

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Word 2007: Creating Envelopes and Labels
2h 36m Intermediate Feb 10, 2010

Viewers: in countries Watching now:

In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.

Topics include:
  • Printing from a sheet of labels
  • Creating recipient lists
  • Using the Mail Merge wizard
  • Printing e-postage
  • Creating business cards
Subject:
Business
Software:
Word
Author:
David Rivers

Adding an envelope to your document

If you have created a document in Microsoft Word that needs to be mailed out to an address, you can easily add the envelope to the existing file. Now we do have header text and a graphic at the top of this page, but the real first bit of text that appears on this page is the name and address of the person we are sending this letter to. So let's see what happens when we go to add the envelope to the existing file. To do that, we click the Mailings tab on the Ribbon, then select Envelopes from the Create group. Right away, you will see the Delivery address is added for us automatically because it's the first bit of text that appears on the page.

Also, we have our default Return address that we set up her earlier. We can choose to include that or Omit it. That's up to you. And you will see the Preview on the right. Now to add it to the existing file, we click the Add to Document button. And you will see what happens. The very first page becomes our envelope with the Return address in the top left corner and the Delivery address a little further down in the center. And as we scroll down, you will notice our previous first page has become our second page, which is the actual form letter that we will be stuffing into the envelope.

Now I highly recommend that you print each page separately, as opposed to printing the entire document. That way, you can load the envelope into the manual feed if you need to, print it out, and then go to print the next page. Now that's great if you have already got the name and address showing up in your file. Let's open up another file now. We will switch over to a document that does not contain the name and address at the top of the document. Now here's the same letter, but you will notice the first bit of text at the top is actually the salutation.

So, when we go to Envelopes now in the Create group, there's no Delivery address. So, all you need to do is type it in. So, let's go ahead and do that. You can type in your own or follow along with me. Once you have got that in, simply click the Add to Document button again. Now we have got our envelope at the top with the correct Delivery address, and as we scroll down, we see our form letter. So if you have already got the document created and you want to add the envelope to it, it's a simple matter of using the Add to Document button and making sure the Delivery address and Return address are correct.

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