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In Word 2007: Creating Envelopes and Labels, instructor David Rivers shows how to use Microsoft Word to address, format, and print envelopes and labels. Whether to a single recipient or multiple addresses, timesaving techniques are shown that result in crisp and elegant correspondence. This course covers how to create a recipient list within Word or retrieve an existing contact list from Outlook, and then use the list in Mail Merge to address labels or envelopes. Other topics include customizing labels with graphics, printing electronic postage, and dealing with common printing errors. Exercise files accompany the course.
If you have created a document in Microsoft Word that needs to be mailed out to an address, you can easily add the envelope to the existing file. Now we do have header text and a graphic at the top of this page, but the real first bit of text that appears on this page is the name and address of the person we are sending this letter to. So let's see what happens when we go to add the envelope to the existing file. To do that, we click the Mailings tab on the Ribbon, then select Envelopes from the Create group. Right away, you will see the Delivery address is added for us automatically because it's the first bit of text that appears on the page.
Also, we have our default Return address that we set up her earlier. We can choose to include that or Omit it. That's up to you. And you will see the Preview on the right. Now to add it to the existing file, we click the Add to Document button. And you will see what happens. The very first page becomes our envelope with the Return address in the top left corner and the Delivery address a little further down in the center. And as we scroll down, you will notice our previous first page has become our second page, which is the actual form letter that we will be stuffing into the envelope.
Now I highly recommend that you print each page separately, as opposed to printing the entire document. That way, you can load the envelope into the manual feed if you need to, print it out, and then go to print the next page. Now that's great if you have already got the name and address showing up in your file. Let's open up another file now. We will switch over to a document that does not contain the name and address at the top of the document. Now here's the same letter, but you will notice the first bit of text at the top is actually the salutation.
So, when we go to Envelopes now in the Create group, there's no Delivery address. So, all you need to do is type it in. So, let's go ahead and do that. You can type in your own or follow along with me. Once you have got that in, simply click the Add to Document button again. Now we have got our envelope at the top with the correct Delivery address, and as we scroll down, we see our form letter. So if you have already got the document created and you want to add the envelope to it, it's a simple matter of using the Add to Document button and making sure the Delivery address and Return address are correct.
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