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Word 2007 Essential Training
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Adding a digital signature


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Word 2007 Essential Training

with David Rivers

Video: Adding a digital signature

I'd like you to think about for a moment paper documents out there that you sign and think about why we sign them. A cover letter, for example, might be signed at the bottom, an expense reports, an invoice. Whatever the document, you sign it usually to create authenticity or to confirm the integrity of the document. Well the same can be done and for the same reasons with electronic documents in Word. The difference with Word is, you can create a visible digital signature or an invisible digital signature.
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  1. 40s
    1. Welcome
      40s
  2. 28m 24s
    1. Getting started with Word
      1m 21s
    2. Understanding the interface
      9m 23s
    3. Navigating the interface
      11m 24s
    4. Navigating documents
      6m 16s
  3. 18m 39s
    1. Creating new documents
      5m 25s
    2. Importing documents
      4m 35s
    3. Saving documents
      5m 41s
    4. Sending documents
      2m 58s
  4. 12m 35s
    1. Using Print Preview
      2m 45s
    2. Using Quick Print
      2m 31s
    3. Setting print options and printing
      7m 19s
  5. 23m 29s
    1. Selecting text
      3m 45s
    2. Formatting text
      5m 2s
    3. Using Find and Replace
      3m 35s
    4. Undo, Redo, and Repeat
      3m 26s
    5. Copying, pasting, and moving text
      4m 37s
    6. Showing formatting
      3m 4s
  6. 20m 30s
    1. Using indents
      3m 52s
    2. Setting justification
      3m 19s
    3. Changing line spacing
      4m 11s
    4. Setting tabs
      6m 10s
    5. Using the Highlighter
      2m 58s
  7. 38m 26s
    1. Changing margins
      5m 54s
    2. Changing orientation
      2m 29s
    3. Page numbering
      5m 41s
    4. Choosing paper size and source
      3m 59s
    5. Headers and footers
      7m 23s
    6. Applying a Page Background
      7m 56s
    7. Using Watermarks
      5m 4s
  8. 20m 10s
    1. Checking spelling and grammar
      4m 54s
    2. Finding synonyms
      3m 37s
    3. Looking up words and translations
      4m 55s
    4. Setting document proofing options
      6m 44s
  9. 23m 19s
    1. Modifying Environment settings
      7m 46s
    2. Modifying Display and Document settings
      6m 47s
    3. Modifying toolbars and keyboards
      8m 46s
  10. 15m 7s
    1. Creating a bulleted list
      7m 27s
    2. Creating a numbered list
      3m 36s
    3. Editing a list
      4m 4s
  11. 55m 28s
    1. Creating tables from scratch
      5m 29s
    2. Creating tables from text
      3m 25s
    3. Inserting an Excel spreadsheet
      5m 3s
    4. Modifying tables
      7m 44s
    5. Formatting tables
      7m 32s
    6. Making calculations in a table
      4m 13s
    7. Creating charts
      5m 44s
    8. Modifying chart data
      2m 8s
    9. Modifying chart appearance
      12m 29s
    10. Creating text from a table
      1m 41s
  12. 10m 18s
    1. Using Styles
      3m 3s
    2. Creating Styles
      3m 38s
    3. Editing and deleting Styles
      3m 37s
  13. 9m 21s
    1. Creating and using Building Blocks
      4m 27s
    2. Editing and organizing Building Blocks
      4m 54s
  14. 26m 23s
    1. Creating a Mail Merge
      13m 27s
    2. Creating a Data Source
      5m 21s
    3. Merging to create envelopes and labels
      7m 35s
  15. 8m 58s
    1. Sorting text
      4m 15s
    2. Sorting numbers
      2m 11s
    3. Sorting in tables
      2m 32s
  16. 10m 36s
    1. Creating Macros
      5m 40s
    2. Playing a Macro
      1m 46s
    3. Editing a Macro
      3m 10s
  17. 10m 13s
    1. Working with Newspaper Columns
      5m 31s
    2. Working with Parallel Columns
      4m 42s
  18. 24m 13s
    1. Working with Pictures and Clip Art
      10m 23s
    2. Working with Shapes
      5m 10s
    3. Working with SmartArt
      8m 40s
  19. 40m 40s
    1. Tracking changes
      7m 40s
    2. Reviewing changes
      3m 42s
    3. Sending and faxing documents
      3m 39s
    4. Password-protecting documents
      3m 4s
    5. Linking and embedding
      10m 7s
    6. Inspecting a document
      2m 43s
    7. Encrypting a document
      2m 45s
    8. Adding a digital signature
      7m 0s
  20. 30m 12s
    1. Creating cross-references
      3m 41s
    2. Creating a table of contents
      4m 8s
    3. Creating an index
      4m 43s
    4. Creating footnotes and endnotes
      7m 17s
    5. Using hyperlinks
      4m 24s
    6. Using bookmarks
      3m 26s
    7. Using a document map or thumbnails
      2m 33s
  21. 29s
    1. Goodbye
      29s

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Word 2007 Essential Training
7h 8m Beginner Jan 23, 2007

Viewers: in countries Watching now:

From a new interface to timesaving content galleries, the latest version of Word brings a lot to the table. Instructor David Rivers explains each of its new features and attributes, from understanding and navigating its new interface, to using new formatting controls and extensive page layout techniques. Whether new to Word or wanting to learn about the new version, Rivers gives insight for increased productivity and professional documents with Word 2007. Exercise files accompany the tutorials.

Subjects:
Business Word Processing Teacher Tools Education Student Tools
Software:
Word
Author:
David Rivers

Adding a digital signature

I'd like you to think about for a moment paper documents out there that you sign and think about why we sign them. A cover letter, for example, might be signed at the bottom, an expense reports, an invoice. Whatever the document, you sign it usually to create authenticity or to confirm the integrity of the document. Well the same can be done and for the same reasons with electronic documents in Word. The difference with Word is, you can create a visible digital signature or an invisible digital signature.

The visible way means creating a signature line in the document and then those who need to sign the document either type their name insert in an image of their signature or write their name if they are using a tablet. At the very same time, a digital signature is added. Now having this ability is a huge step towards a paperless environment. Now, if you don't actually want a signature line in the document, but you want the ability to sign in to add authenticity or integrity, you can add an invisible signature. Nothing appears in the document, but you'll know it has been signed by the status bar.

So let's sign a document both ways with a digital signature. First we'll add a signature line to an existing document. So let's go to our Open button here, and from the open button we'll navigate to the lesson 18 folder and we'll find Form letter 18A right here, click Open. So here's our form letter. We'll scroll down here to the bottom and you can see we've got a spot for it. We'll click here, right above the word "president." Let's go to our Insert tab now up here.

We'll click Insert. Now we want to actually insert a signature line, so let's go all way over here to the Text group, click this little drop down. You'll see we've got Microsoft Office signature line or Add Signature Services. We want this one here, the default Microsoft Office signature line. Now this little dialogue box will open up and just telling you a little bit about digital signatures, because " Microsoft Office digital signatures combine the familiarity of a paper signing experience with blah, blah..." of all of stuff I just said. So click OK.

Now this little dialog shows up here or we can type in the suggested signer and that should be me, David Rivers, and down here put we'll in "President" and suggested signer's e-mail address. Now president's already in here so I might not need that. I'll take that out and just put in my e-mail address here and let's put in "drivers@eatcake" and let's put in a make believe e-mail address here. All right.

Instructions to the signer do show up here down below. "Before signing this document verify that the content you are signing is correct." We can change those instructions, if we wanted to, but that's good. Allow the signer to add comments in the Sign dialogue. We could enable that but by default, it's not, and Show the date that the signature was made. We'll click OK. Right there, you can see we've got our line. David Rivers, there's President, Eat Cake Patisserie. OK so that's there waiting for us to use it. Let's double-click this block now.

Now the block is, when we click on it, selected by this frame. Double clicking gets us inside. And there's that same dialog box. Now, if you're a know everything there is to know about digital signatures, you can say "Don't show this message again" and click OK. Now because I've double clicked in here and the block is already there, in order to sign this Microsoft Office document, I need a digital ID and I've got two options here. Get one from a Microsoft partner, so if you use a digital ID from a Microsoft partner, other people will be able to verify the authenticity of your signature or you can create your own.

And if you create own, other people will not be able to verify the authenticity of your signature. That's okay for now, we'll click OK. So name, David Rivers, I'm going to type in my e-mail address, the one that I put in earlier as the suggested email address. And if I wanted to, I can add other information that would help me line up with what I was being prompted for. So organization and location were not fields that were recommended when I was setting up the block, so I'm going to leave them blank and just click Create.

And now I can sign, by typing in my name or if I wanted to, if I scanned my signature, select that image, and I'm just going to type in my name here. When I click sign, a couple things happen. I see this dialog box telling me that my signature has been successfully saved with the document and if the document is changed, my signature will become invalid. OK. I'll click OK. There's my name typed in on the signature line, there's the date that we said we wanted in there and there's my Signatures pane over here with valid signatures in here.

So if I needed to, I can click the drop- down, get the details of the signature, that's the stuff we just saw. Also from this drop down, I can set it up or even remove it but that looks good. I click in my document, I know that not only has text appeared in the document, but there's a digital signature attached as well. So that's we call a visible signature data. To add an invisible signature to document, we follow a different set of steps. Let's open up a different document now. We'll go to our Open button under the Office button here and in the lesson 18 folder of your exercise files, we'll open form letter 18B, a version of this document we just signed.

As you scroll down you can see that the block is here with my name, title and the company name there already. So I'm not actually doing a visible one here, it's going to be invisible in the background. Remember what I said, we'll know from the status bar down below, if there is a digital signature. So I'll go up to the Office button, and down to Prepare and Add a Digital Signature. There's that message, we don't need to see that ever again, we click OK. And here you can see we've got the Sign dialogue so we put in the purpose for signing this document.

The purpose might be confirming content, for example. Signing as David Rivers is there. If I needed to change that I could, but I'm just going to click Sign, and it is successful. I see that here from this little note. I click OK. There's my Signatures pane again. I can close that up and looking at this document, you really wouldn't know that there's additional signature except if we look at the status bar. Now there's a new icon down here that says "This document contains signatures." I can click on that to bring open my Signatures pane again.

There's only one signature here, it's David Rivers, and I can close this when I'm done. There you go. Two different ways to sign a document electronically.

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