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Accepting and rejecting changes

From: Word 2010 Essential Training

Video: Accepting and rejecting changes

As you review Track Changes in a document, you have the choice to Accept or Reject each change. Until you accept or reject all track changes and comments in a document, anyone who opens the document will be able to see the original text and the proposed changes. We have a document here in which we've turned on Track Changes, and we've made some changes. There are some clues that Track Changes is on. For example, you can look at the Status bar and notice that Track Changes is on.

Accepting and rejecting changes

As you review Track Changes in a document, you have the choice to Accept or Reject each change. Until you accept or reject all track changes and comments in a document, anyone who opens the document will be able to see the original text and the proposed changes. We have a document here in which we've turned on Track Changes, and we've made some changes. There are some clues that Track Changes is on. For example, you can look at the Status bar and notice that Track Changes is on.

Even if we were on the Home tab and don't pay attention to the Status Bar, the fact that we have some items in strikeout and some items in underline is a pretty good clue that this document needs some review now that some proposed edits have been made. So we're going to use the commands on the Review tab to review the changes and comments in the document. I begin by making sure my insertion point is at the beginning of the document, and now, I'm going to use the buttons in the Changes group to be able to review the document, to move from one change to the next and to Accept or Reject the change.

So I am going to click the Next button, and the first change that's proposed is the deletion of employees in quotes, defined in this Heading, and I'm going to Accept this change. Now, I've the next change highlighted, which is the addition of the term, "Definition Of Employee" as a heading 1, and I will Accept this change. I don't even have to click Next. Notice that each time I Accept, it moves me to the next possible change. And then it has the words employee in quotes, and the quotes have been removed.

So I'm going to Accept this change. Now, I'm not necessarily clear why I'm seeing this particular change. It's not struck out. It's not underlined. The answer, therefore, is that it's formatting. This would be a great time for me to go turn on Balloons to show me any formatting, because otherwise I won't see it. And I'll notice that the formatting change is that this is now been Formatted in Bold, and I can say yes I like it in bold. Notice then that the change noted here in the balloon is gone.

Next I have another quote that's been deleted. I can Accept this change. I can Accept the change of this quote. This is a formatting change now. Now, at any point, if I have reviewed all of the document and think I like all of these changes, I don't have to continue clicking Accept one at a time. I can actually say that I'd like to Accept all of the changes in the document, but I need to make sure that I really want them all. Once I've accepted them, if I forget and move on, it will be hard to reconstruct what the document look like previously.

So I'm going to continue, and I'm going to accept this formatting change, and I'm going to Accept this change of deleting the quote. Further down in the document, there's another change that replaces the term "they," with "regular full-time employees." I'm going to Reject this change, and this one, and return to the language "they." I'll Accept the deletion of a comma and Accept the insertion of employee benefit program. And when I get to the end of all of the changes, and I've processed them all, Word will tell me this document no longer contains any comments or tracked changes, and I can say OK and know that I'm good.

Now, if I were interrupted in the middle or thought that I had reviewed all of the changes in this document, there's a way to check to make sure that I've actually caught them all. I can return to Backstage by clicking File and in Info, I can Check for Issues, and I can Inspect the Document. So I want to Save this document because I can't inspect it without saving it. Let's say Yes. And I don't actually care about checking for anything other than Comments and Revisions.

So I'm going to Inspect this document, and it tells me there are no comments, and there are no revisions in this document. So now I know that I've caught them all. Let's return to the Review tab. One more thought. If I work on this document again and do more editing, Track Changes is still on. So I can either go to the Review tab and click here to turn it off, or I can click here on the Status Bar and turn my Track Changes off, because I've chosen to show Track Changes in my Status bar.

As you can see, it's very easy to quickly review and accept or reject changes when you use change tracking in Microsoft Word 2010.

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This video is part of

Image for Word 2010 Essential Training
Word 2010 Essential Training

89 video lessons · 58525 viewers

Gini Courter
Author

 
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  1. 5m 39s
    1. Welcome
      1m 8s
    2. Using the exercise files
      1m 34s
    3. Creating placeholder text
      2m 57s
  2. 33m 47s
    1. Using the Word interface
      8m 56s
    2. Understanding the Ribbon
      8m 10s
    3. Customizing the Quick Access toolbar
      3m 10s
    4. Using Word's document tools
      8m 5s
    5. Using the Navigation pane to find words or phrases in a document
      5m 26s
  3. 30m 53s
    1. Managing documents with Backstage view
      4m 42s
    2. Creating a new document from a template
      5m 11s
    3. Making it easy to find and open documents
      3m 59s
    4. Saving a Word document for yourself or others
      7m 1s
    5. Printing a document and choosing a printer
      3m 33s
    6. Setting print options
      6m 27s
  4. 24m 24s
    1. Selecting text using the mouse and keyboard shortcuts
      4m 57s
    2. Rearranging text using Cut, Copy, and Paste
      7m 38s
    3. Undoing and redoing actions
      4m 8s
    4. Finding and replacing text
      7m 41s
  5. 27m 40s
    1. Understanding fonts
      6m 32s
    2. Working with fonts
      5m 29s
    3. Applying basic formatting
      6m 25s
    4. Changing the case of text
      4m 22s
    5. Using text effects and adding impact to a document
      4m 52s
  6. 29m 44s
    1. Aligning and justifying paragraphs
      2m 55s
    2. Changing line spacing
      5m 2s
    3. Using indents and setting tabs
      7m 20s
    4. Creating a bulleted or numbered list
      6m 11s
    5. Keeping text together through page breaks
      4m 2s
    6. Applying shading and borders to paragraphs
      4m 14s
  7. 50m 10s
    1. Power formatting with styles
      7m 34s
    2. Changing a document's theme
      6m 59s
    3. Changing style sets, color sets, fonts, and paragraph spacing
      3m 31s
    4. Applying Quick Styles and clearing formatting
      5m 18s
    5. Creating a Quick Style set
      6m 24s
    6. Using the Navigation pane with styles
      3m 1s
    7. Easily creating a table of contents
      5m 32s
    8. Restricting formatting to a selection of styles
      4m 58s
    9. Creating a multilevel list using styles
      6m 53s
  8. 48m 1s
    1. Creating a table to organize text
      6m 11s
    2. Converting text to tables
      3m 36s
    3. Formatting tables for readability
      4m 8s
    4. Adding and removing columns
      5m 36s
    5. Sorting table data
      5m 19s
    6. Merging, splitting, and formatting cells to create a form
      8m 53s
    7. Converting a table to text
      2m 41s
    8. Inserting an Excel table for calculations and charts
      7m 18s
    9. Using Quick Tables
      4m 19s
  9. 1h 7m
    1. Illustrating documents with pictures, shapes, and clip art
      8m 43s
    2. Positioning, sizing, and cropping graphics
      6m 11s
    3. Wrapping text around graphics
      4m 54s
    4. Laying out text and graphics with a table
      6m 50s
    5. Adjusting brightness, contrast, and sharpness of photos
      4m 30s
    6. Applying special effects to graphics
      5m 4s
    7. Applying styles to graphics
      5m 40s
    8. Illustrating with charts: Inserting a chart from Excel
      8m 26s
    9. Illustrating with diagrams: Using SmartArt
      10m 22s
    10. Illustrating with screenshots: Capturing screenshots from your computer
      3m 17s
    11. Illustrating with WordArt
      3m 35s
  10. 34m 10s
    1. Understanding building blocks
      3m 41s
    2. Numbering pages and applying headers and footers
      6m 56s
    3. Adding cover pages and blank pages
      3m 50s
    4. Using text boxes for document design
      8m 16s
    5. Creating and saving custom headers and footers
      6m 21s
    6. Creating and saving Quick Parts
      5m 6s
  11. 23m 40s
    1. Setting page margins, page orientation, and paper size
      6m 30s
    2. Inserting sections to organize a document
      5m 17s
    3. Using columns
      5m 23s
    4. Using watermarks, page borders, and colors
      6m 30s
  12. 20m 15s
    1. Checking spelling and grammar
      5m 6s
    2. Setting proofing and AutoCorrect options
      7m 21s
    3. Using the Thesaurus and Research and Translation tools
      7m 48s
  13. 21m 3s
    1. Tracking changes and showing markup
      5m 29s
    2. Accepting and rejecting changes
      4m 35s
    3. Comparing and combining documents
      6m 42s
    4. Coauthoring documents with SharePoint
      4m 17s
  14. 40m 56s
    1. Trouble-free document sharing
      5m 38s
    2. Emailing a document
      4m 4s
    3. Saving a document to a Windows Live drive
      4m 8s
    4. Saving to SharePoint and sharing a document link
      3m 59s
    5. Using Word on the web
      3m 4s
    6. Blogging with a document
      4m 27s
    7. Finalizing and password-protecting a document
      3m 38s
    8. Restricting editing for all or part of a document
      6m 3s
    9. Digitally signing a document
      5m 55s
  15. 25m 18s
    1. Changing Word options
      5m 42s
    2. Customizing the Ribbon
      7m 22s
    3. Creating and playing a macro
      8m 8s
    4. Assigning a macro to the Ribbon
      4m 6s
  16. 31s
    1. Goodbye
      31s

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