IntroductionWelcome| 00:04 | Hi! I'm Mariann Siegert, and
welcome to Word 2007 Styles in Depth.
| | 00:09 | In this course, you'll see
just how powerful styles can be.
| | 00:13 | They'll save you an abundant amount of time,
| | 00:15 | they'll help maintain
consistency throughout your documents,
| | 00:18 | and they'll give your work the look and
feel of being professionally designed.
| | 00:22 | We'll start by looking at how quickly
you can create and apply your own styles,
| | 00:27 | giving you an indispensable time-saving tool.
| | 00:31 | Then we'll also get into one of the
most valuable and underused features in
| | 00:34 | Word, which is generating a table of
contents using pre-built and custom styles.
| | 00:39 | We'll see how to quickly add and remove
styles from the Quick Style gallery, and
| | 00:46 | show you the magic behind Style sets.
| | 00:48 | We're even create and save custom Style sets.
| | 00:52 | We'll take an in-depth look at the
relationship between a normal style,
| | 00:57 | document defaults, and font themes.
| | 01:00 | Understanding this relationship is
crucial when setting defaults in Word 2007,
| | 01:05 | as these settings can
affect all of your documents.
| | 01:08 | Whether you're a veteran Word-warrior
or a new user, understanding styles will
| | 01:14 | give you the edge in saving enormous
amounts of time and energy in your daily
| | 01:18 | workflow, and give you back time in your life.
| | 01:21 | I'm excited to have this opportunity
to share with you how using styles can
| | 01:26 | really make a big difference in
your life, as they have in mine.
| | 01:30 | Now let's get started with
Word 2007 Styles in Depth.
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| Using the exercise files| 00:01 | If you are a premium member of the
lynda.com Online Training Library, or if you
| | 00:05 | are watching this tutorial on DVD-ROM,
you have access to the exercise files
| | 00:10 | used throughout this title
| | 00:12 | I found the easiest way to get to the
exercise files is to just download to your desktop.
| | 00:17 | You can see mine here.
| | 00:19 | It says Exercise Files.
| | 00:21 | I'm just going to double-click to open it.
| | 00:23 | From here, you'll find a
folder for each chapter.
| | 00:27 | In each chapter, you'll find the
associated exercise files for each movie.
| | 00:32 | I'm going to open up 2_02 Apply styles box.
| | 00:37 | Here is my exercise file.
| | 00:40 | If you are a monthly subscriber or
annual subscriber to lynda.com, you don't
| | 00:44 | have access to the exercise files,
| | 00:47 | but you can follow along from
scratch with your own assets.
| | 00:50 | Let's get started.
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|
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1. Getting Started with StylesWhy use styles?| 00:00 | There are a lot of questions of 'why?'
out there today, and I'll be the first to
| | 00:04 | admit that most of those whys I can't answer.
| | 00:07 | But if you've ever wondered what a
style is, or why in the world you'd ever need
| | 00:11 | to use one, then I've got you covered.
| | 00:14 | First, I think it's most important to
answer 'why use styles?', and the answer is
| | 00:19 | time, and lots of it.
| | 00:21 | As a matter of fact, if you use Word at
all, this movie should be titled How to
| | 00:26 | Save Lots of Time instead of Why Use styles.
| | 00:29 | If you are the least bit skeptical, as
I was before someone took the time to
| | 00:33 | show me, watching the next couple of
minutes may save you an enormous amount of
| | 00:38 | time in your future.
| | 00:39 | So, let me stop taking up any more of
that precious commodity, and let me show
| | 00:44 | you how to save time, and
in doing so, what a style is.
| | 00:49 | So, just sit back, relax and watch for now.
| | 00:52 | I'll be showing you how to build
your own style step-by-step, shortly.
| | 00:56 | Now in this document, there
is no formatting whatsoever.
| | 01:02 | If I would have received this document
before I knew how to use styles, and the
| | 01:06 | way that a lot of people still do, is
select this title, and I'd center it.
| | 01:12 | I'd say, well it needs to be bold, and it
needs space after, and then this needs an indent.
| | 01:21 | It needs to be justified.
| | 01:23 | Witnesseth needs to be centered.
| | 01:25 | It needs to be all caps.
| | 01:28 | It needs to be bold.
| | 01:30 | It needs space after.
| | 01:33 | Now, what we are doing here
is called direct formatting.
| | 01:37 | Everything is being directly applied
one-by-one here, and this will take me
| | 01:43 | quite a bit of time to go
through an entire document.
| | 01:46 | This particular document is only a
couple of pages long, but you can imagine how long
| | 01:51 | this would take if I went
through the entire thing.
| | 01:54 | I think I still need justification here.
| | 01:57 | So, I am only a little way
through this document here.
| | 02:01 | If I go up to the Undo button, I can see
that I've done 14 Actions so far, and I
| | 02:07 | am not even half-way through this
page, so I am going to do an undo.
| | 02:13 | Previously, I directly formatted the
entire document, and for the sake of time,
| | 02:18 | I'll simply let you know my findings.
| | 02:20 | This particular document requires a
total of 66 steps to manually format.
| | 02:26 | Let's see for ourselves the difference
in time it takes to format this document
| | 02:29 | if we use styles instead of direct formatting.
| | 02:32 | I am going to select the entire
document, doing a Ctrl+A on my keyboard.
| | 02:37 | Then I am going to turn on my Styles pane,
and I am going to select Body Text First Indent.
| | 02:43 | Then I am going to choose the title,
and I am going to apply the Title style,
| | 02:50 | Witnesseth needs the Witnesseth style
and all the way down at the bottom of my
| | 02:56 | document, "The remainder of this
page" needs Remainder, and I am done.
| | 03:04 | The whole document is
completely formatted in 1, 2, 3, 4 steps.
| | 03:10 | So, the bottom line is formatting this
document took a total of 66 steps using
| | 03:15 | direct formatting, as
opposed to 4 steps using styles.
| | 03:20 | In this document alone, that means
using styles would save you 16 1/2 times the
| | 03:26 | amount of time it would
take using direct formatting.
| | 03:29 | Multiply that times the number of
documents you work on daily, monthly, or
| | 03:33 | yearly, and you've probably saved a
pretty good chunk of time you could use
| | 03:37 | doing something else.
| | 03:39 | What make styles so much faster?
| | 03:41 | Well, styles are a container for all
kinds of formatting attributes, allowing you
| | 03:46 | to apply all these attributes at
the same time with just a click.
| | 03:49 | Word has designed to use
styles and is based on styles.
| | 03:54 | As a matter of fact, styles
are the very foundation of Word.
| | 03:58 | Styles also help to maintain consistency,
are the building blocks for creating
| | 04:03 | a table of contents and make it a breeze to
make global changes throughout your document.
| | 04:08 | We've learned how using styles can be a
huge timesaver, as opposed to formatting a
| | 04:13 | document using direct formatting.
| | 04:15 | We've learned that styles are the very
foundation of Word, and this is just a
| | 04:20 | little taste of what styles can do for you.
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| Creating your first style| 00:00 | The beauty of Word's styles is not only
do they save you lots and lots of time, as
| | 00:05 | we saw in the previous movie, but
they are also very easy to create.
| | 00:10 | I've used Word since the first
version were released and for years, I was
| | 00:14 | convinced that creating styles not only
took a lot of time, but I was under the
| | 00:18 | impression that they were
difficult to create as well.
| | 00:22 | It took a very long time to convince me
just how easy it was, until someone who
| | 00:27 | actually used them in their daily
workflow sat down and showed me.
| | 00:31 | So, let me show you just how easy
it is by creating a style of our own.
| | 00:37 | Although there are many ways to create
a style, one of the easiest ways is to
| | 00:41 | create a style by example.
| | 00:43 | By example simply means to first apply
all your formatting directly and then
| | 00:48 | tell Word to use your
example to create a new style.
| | 00:50 | So, let's get started.
| | 00:52 | In this first paragraph here, we are going
to select it, and we are going to justify it.
| | 00:58 | We are also going to give it a first line
indent, and let's put some spacing after.
| | 01:06 | Underneath the Paragraph, click on
the down arrow next to Line Spacing and
| | 01:11 | choose Add Space After Paragraph.
| | 01:14 | This is our example. So our second step
is to tell Word that we want to use this
| | 01:20 | example to create our own style.
| | 01:23 | Make sure that your cursor is
somewhere in this first paragraph, and that you
| | 01:27 | don't have just a little bit of text
or anything like that selected, but it
| | 01:31 | doesn't matter where your cursor is.
| | 01:33 | Since we are creating a Paragraph
style, we simply have to be within the
| | 01:37 | paragraph for Word to recognize how the
paragraph is formatted and recognize the
| | 01:41 | formatting attributes applied.
| | 01:43 | Now, we are going to open the Styles
pane. Underneath this Change styles
| | 01:48 | button, you'll see a little box
with an arrow in it, pointing down.
| | 01:53 | Click on it, and it will
open up your Styles pane.
| | 01:55 | We are going to go to the New Styles button.
| | 01:58 | It's the very first button here
in the row three on the bottom.
| | 02:02 | Click on New Style, and you'll see it
says, instead of New Style, Create New
| | 02:07 | style From Formatting.
| | 02:09 | That's because Word is smart enough
to know that we already have something
| | 02:13 | selected and already helped us out
by applying this selected formatting.
| | 02:17 | Now, take a look at the Style
Definition box, right down here.
| | 02:21 | It shows the formatting we applied and is
all ready to use it to create our style.
| | 02:27 | We'll go into much more detail about
the options in this box, but for now, I
| | 02:31 | promised I'll show you just how easy it is
to create your style, so let's just do that.
| | 02:36 | At the very top here you'll see Name.
We are going to name our style First
| | 02:41 | Indent Body Text and then
click on Ok. Congratulations!
| | 02:49 | You've just created your
first style. It's that easy.
| | 02:53 | Notice that the new style is now
at the top of your Styles pane.
| | 02:57 | Here is our First Indent
Body Text style right here.
| | 03:00 | So, you can see how easy
it is to create a style.
| | 03:03 | Let's see how easy it is
to apply it to our document.
| | 03:07 | We could continue throughout our
document pressing the indent and inserting our
| | 03:12 | space after, but we've got a faster way.
| | 03:16 | On your keyboard, use the keyboard
shortcut Ctrl+A. This will select
| | 03:22 | everything in your document.
| | 03:24 | I remember this keystroke by thinking
Control All instead of Ctrl+A. It kind
| | 03:29 | of helps to remember.
| | 03:30 | Now, we are going to apply our new style.
| | 03:33 | So, in your Styles pane, find First
Indent Body Text and click, and now it's
| | 03:39 | applied to your entire document.
| | 03:41 | That's it. Your entire document is
now formatted with your new style.
| | 03:46 | Now, we still have a little work to do in
this document, but the majority is done.
| | 03:51 | Now, we know that styles can save lots
of time, and you also know how easy they
| | 03:56 | are to create and apply.
| | 03:58 | Coming up in following movies, we'll
explore styles in much more detail.
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| Displaying styles in use with the Style area| 00:00 | Have you ever used a style before?
| | 00:02 | If you just answered no, you may be
surprised to know that the correct answer
| | 00:07 | most probably is yes.
| | 00:09 | Believe it or not, if you've used
Microsoft Word, you've used styles.
| | 00:13 | That's because, straight out of the box,
Word automatically opens new documents
| | 00:18 | using a default Paragraph
style called the Normal style.
| | 00:22 | When you open a blank document, the
Normal style is what tells Word what font,
| | 00:27 | alignment, spacing after,
et cetera to use when you start to type.
| | 00:31 | Then how can you tell that Word is using
the Normal style when you open a document?
| | 00:36 | One of the ways to see what style or
styles are in use in your document is by
| | 00:40 | using a tool called the Style area.
| | 00:42 | For veteran Word users, you may recall
that older versions of Word also included
| | 00:48 | this feature, and it's
still available in Word 2007.
| | 00:50 | It's just a little hard to find.
| | 00:54 | So, let's see the Style area in action.
| | 00:59 | As I said, the Style area is a bit hidden.
| | 01:02 | When I say hidden I mean you first have
to turn this feature on from your Word
| | 01:05 | Options before you can see it at all;
not only that, but you can only view it
| | 01:10 | from the Draft and Outline view, not from the
default Print Layout view. Let's turn it on.
| | 01:16 | We are going to go up here to this big,
round button called the Office button and
| | 01:19 | click on it once and then
go down to Word Options.
| | 01:24 | From Word Options, find the Advanced
tab, and from the Advanced tab, scroll down
| | 01:31 | into the middle, to where it says Display.
| | 01:34 | You are going to change the Style area
pane width in Draft and Outline views to
| | 01:40 | 1 inch and then click on OK.
| | 01:42 | Now, I'll go to the Draft view.
| | 01:45 | What you want to do is go to the View tab
and then click on Draft, and there it is.
| | 01:52 | Voila!
| | 01:53 | It's finally turned on.
| | 01:55 | We can now see the Style area.
| | 01:57 | The Style area is a vertical area
along the left edge of your document window
| | 02:02 | that displays the name of the Paragraph
style that's applied to each paragraph.
| | 02:07 | Here, you could see this is the Title
style, the First Indent Body style,
| | 02:11 | Witnesseth style, First Indent Body Text.
| | 02:14 | So, this could be resized, either by
pulling it to the right or clicking and
| | 02:19 | dragging to the left.
| | 02:20 | You do need to be careful because if you pull
it all the way to the left, it will close it.
| | 02:25 | Let's look at a new document. Do Ctrl+N
on your keyboard and go to View and make
| | 02:32 | sure that you are in Draft view.
| | 02:34 | You'll be able to see that your
Normal style is indeed in use.
| | 02:39 | Hit the Enter key a few times to
create a new paragraph, and you'll see the
| | 02:43 | Normal style is applied to each
paragraph, unless you or someone reset to your
| | 02:48 | Word defaults that is.
| | 02:49 | So, even if you didn't know it, you've been using
the Normal style all along when you use Word.
| | 02:55 | The Style area will stay on
until you decide to turn it off;
| | 02:59 | therefore, it's a good idea to leave
it turned on so you don't have to go
| | 03:02 | through all those steps each
and every time you want to view.
| | 03:05 | In other words, if you leave it on, all
you have to do to view the Style area is
| | 03:10 | go to the Draft or Outline view.
| | 03:13 | As I was saying, you can click and
drag to make this larger or smaller, or go
| | 03:20 | ahead and click and drag all the way off to
the left, and you'll see that it's closed.
| | 03:24 | To open it, just go back to the Office
button, go to your Word Options, go to
| | 03:29 | Advanced, find your Display area and
change this, again, to 1 and then click on OK.
| | 03:36 | By viewing the Style area, you can see
what styles are in use in your document.
| | 03:42 | We also know that, by default, Word
opens using the Normal Paragraph style.
| | 03:48 | We'll be going into more detail about
what the Normal style is, changing the
| | 03:52 | default settings and knowing what
formatting attributes are applied to the
| | 03:56 | Normal in upcoming movies.
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| Viewing formatting applied to a style| 00:00 | Word provides us with several tools to view
the formatting attributes applied to the style.
| | 00:05 | We'll be looking at several
of these throughout this movie.
| | 00:08 | One powerful tool to view
formatting attributes is known as the
| | 00:12 | Reveal Formatting pane.
| | 00:14 | Go to a new document.
| | 00:16 | Press Ctrl+N on your keyboard.
| | 00:20 | Then press Shift+F1.
| | 00:25 | And the Reveal Formatting
pane pops up on the right side.
| | 00:27 | It reveals all the formatting
attributes associated to the location your mouse
| | 00:32 | was in when you opened
the Reveal Formatting pane.
| | 00:36 | Now remember, the Normal style is in use
before you ever begin to type, as we saw
| | 00:41 | in a previous movie.
| | 00:42 | But by using the Reveal Formatting,
you can see exactly what attributes are
| | 00:47 | applied to your Normal style, therefore
knowing what attributes will be applied
| | 00:52 | as you start to type.
| | 00:53 | How can you tell by looking at the
Reveal Formatting pane that Word is using that
| | 00:57 | style called Normal?
| | 00:59 | Well, down at the bottom here you have a box
that says Distinguish style source. Click on it.
| | 01:04 | This will tell you the style in use.
| | 01:08 | So if you look up at the top here, it
says From Paragraph Style: Normal.
| | 01:13 | If you expand this section, it also shows
you your margins, your layout and your paper.
| | 01:20 | Now your Normal may be different than mine.
| | 01:23 | We'll be exploring the reasons
for that in upcoming movies.
| | 01:27 | Now go ahead and go back to your exercise
file and do a Shift+F1 on your keyboard.
| | 01:34 | The Reveal Formatting pane pops up again.
| | 01:37 | As you move around your document -
and you can just click anywhere -
| | 01:40 | you can see that the formatting,
wherever you are, shows up in your
| | 01:47 | Reveal Formatting pane.
| | 01:50 | Click on Brendan, for instance, here.
| | 01:52 | You can see that the Character style is in use.
| | 01:55 | And it's called Txt Names,
and it's got an alias of Txt.
| | 02:00 | The font is Times New Roman, 12, underline etc.
| | 02:04 | If I click on Partnership, I can see
that it's got a font here of Times New Roman,
| | 02:11 | 12 point, and underline,
| | 02:13 | but there is no style applied.
| | 02:15 | The Reveal Formatting is just one of
several tools available for viewing the
| | 02:19 | formatting attributes of a style.
| | 02:21 | Let's take a look at some of the others.
| | 02:23 | We can also use the Styles pane.
| | 02:25 | Close the Reveal Formatting pane by
clicking on the little x at the top.
| | 02:29 | We are going to open up the Styles pane.
| | 02:31 | Underneath the Change Styles, you'll see
a little box with an arrow pointing down.
| | 02:36 | Click on it.
| | 02:37 | And there's your Styles pane.
| | 02:40 | If you hold your mouse over any of
these styles, you'll be able to see what
| | 02:44 | formatting attributes are applied.
| | 02:46 | For example, in this Agree Title the
font is 14 point bold, the paragraph
| | 02:51 | alignment is centered,
the spacing after is 12, et cetera.
| | 02:56 | It also tells you Style Based On: Normal.
| | 02:59 | And if you just scroll down with your
mouse held over each one of these styles,
| | 03:04 | you can see everything
going on within that style.
| | 03:07 | New to Word 2007 is athe Style Inspector.
| | 03:12 | The Style Inspector button
is located on the Styles pane,
| | 03:16 | and you'll see these three buttons. There's
a row of three buttons at the very bottom.
| | 03:20 | And if you hold your mouse over the middle
one, you'll see Style Inspector. Click on it.
| | 03:26 | This is a floating pane, and you can
grab it, and you can move it by clicking on
| | 03:30 | this blue area here and dragging it around.
| | 03:34 | Drag it off to the side a little
bit and then click on Brendan here.
| | 03:39 | You can see that Brendan is a Body Text style.
| | 03:42 | It has no formatting applied here.
| | 03:45 | It's got Text level formatting of Txt Names.
| | 03:47 | That's the name of this style
that's applied, Character style.
| | 03:51 | This is a Paragraph style,
and this is a Character style.
| | 03:55 | This box will also show you any
direct formatting that's applied.
| | 04:00 | Click on Partnership.
| | 04:01 | You can see that there is direct
formatting applied of Plus: Underline.
| | 04:06 | We've learned that you can use
multiple tools to view the formatting applied
| | 04:10 | to the style: the Reveal Formatting pane,
the Styles pane, and, new to Word 2007,
| | 04:16 | the Style Inspector.
| | 04:18 | Of course, we'll be going into much
more detail about these features in
| | 04:22 | upcoming movies.
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| Overview of the five types of styles| 00:00 | Word 2007 has five primary kinds of styles:
Character, Paragraph, Linked - which are
| | 00:08 | new to Word 2007, Table and List.
| | 00:12 | It's important to understand what each
type of style is designed to do, so you
| | 00:16 | know which type of style to use, or what type
of style to create or apply to your document.
| | 00:21 | Otherwise, you may not get
the expected or desired results.
| | 00:25 | So let's take a look at each type of style.
| | 00:27 | I am going to open the Style Manager.
| | 00:31 | And I am going to click on By type.
| | 00:34 | And we'll be able to see all the
different types of styles here.
| | 00:38 | The first set here are Character styles.
| | 00:41 | There's 24 built-in Character styles.
| | 00:44 | Then I see the Linked and the Paragraph styles.
| | 00:51 | There's 93 built-in Paragraph and Linked styles.
| | 00:56 | If I continue scrolling
down, I'll see Table styles.
| | 01:00 | And it's represented by
this little table icon here.
| | 01:04 | There's 143 built-in Table styles.
| | 01:10 | When I go all the way down to the bottom, past
all of the Table styles, I'll see List styles.
| | 01:18 | There's 4 built-in List styles.
| | 01:22 | In addition to that 264 built-in styles -
I am going to go ahead and do a cancel
| | 01:27 | here so I could show you -
there's 11 built-in style sets.
| | 01:33 | So when I go to change styles and I
hold my mouse over style set, there's 11
| | 01:38 | built-in style sets here, as well.
| | 01:41 | And they're a container to
store groups of styles for you.
| | 01:46 | Paragraph styles are used to
format entire paragraphs of text.
| | 01:51 | It might be the alignment, the line spacing.
| | 01:57 | It might be indents. It might be tabs.
| | 02:01 | It might be borders and shading.
| | 02:03 | Those are just a few of the formatting
attributes that you can store in a Paragraph style.
| | 02:09 | Character formats, such as the font
and font size, may also be included in
| | 02:14 | Paragraph styles, as long as
they refer to the entire paragraph.
| | 02:19 | One of the most common pre-built
Paragraph styles is the Normal style.
| | 02:25 | Styles such as Heading styles,
| | 02:27 | better known as Heading 1, 2, 3 et cetera,
and the Header and Footer styles are
| | 02:31 | actually Linked styles, which
we'll cover in just a moment.
| | 02:35 | Now Character styles, it might be a word
that you have, or it might just be one letter.
| | 02:43 | It might be a sentence that you are using.
| | 02:46 | Each one of those would be
considered Character styles.
| | 02:50 | So if you apply bold, italics,
underline, your font size is different, the
| | 02:56 | color of your font,
| | 02:58 | if you don't apply those to the entire
paragraph, then they can be saved as a Character style.
| | 03:05 | One of the most common reasons for
using Character styles, as opposed to just
| | 03:09 | bold or italics, is you may easily
apply these styles within your document
| | 03:13 | and then modify the style at a later date.
| | 03:16 | Doing so will make this change
throughout your entire document with one little
| | 03:20 | modification to your style.
| | 03:22 | For example, you may have applied a
Character style whose attributes contain the
| | 03:27 | formatting bold, italics and underline.
| | 03:29 | It's decided that throughout your 50
page document it needs to just be bold
| | 03:34 | and italics instead.
| | 03:36 | As opposed to visiting all instances
throughout your 50 pages, just make a little
| | 03:41 | change to the Character style, and you are done.
| | 03:44 | Now Linked styles, they are new to Word 2007.
| | 03:49 | Remember Heading 1 through 9, body tags,
Header and Footer styles are all Linked styles.
| | 03:54 | If I take this 'To change the overall look of
your document' and I apply this Title style,
| | 04:01 | I can tell it's a Linked style because
of the little icon that's over next to it.
| | 04:05 | It's got a little paragraph mark and
a character mark with a little 'a'.
| | 04:10 | So it means I can use it as either
a Paragraph or a Character style.
| | 04:14 | So if I just have the first
sentence selected and I click on Title,
| | 04:19 | I am now using that as a Character style.
| | 04:23 | If I select the entire paragraph and then click
on Title, now I am using it as a Paragraph style.
| | 04:30 | Just a note to you veteran Word users:
Word 2007's Linked styles take care of
| | 04:36 | the longstanding issue
of the "Char Char" styles.
| | 04:39 | Char Chars will no longer haunt your documents.
| | 04:43 | Table styles contain such formatting
as alignment, borders and shading and
| | 04:48 | alternating row and
column colors called banding.
| | 04:51 | Although there are 143 built-in Table
styles, you can create your own, and you
| | 04:56 | can add them to the Table gallery.
| | 04:58 | List styles are used to format list
containing bullets, numbering and symbols.
| | 05:02 | You can store up to nine levels of
formatting, called multi-level formatting,
| | 05:07 | and can use a mixture of numbering,
bullets, and symbols, all in one style.
| | 05:12 | They can be linked to other styles,
| | 05:14 | and they can also be used to
create a table of contents.
| | 05:17 | In this movie, we learned about the
five primary types of styles: Paragraph,
| | 05:22 | Character, Linked, List and
Table, and how each is designed.
| | 05:27 | By knowing what each type of style is
used for, we will know the best type of
| | 05:32 | style to use in our documents.
| | Collapse this transcript |
|
|
2. Applying StylesUsing the Styles pane to apply styles| 00:00 | The Styles pane is one of the most
important features when working with styles.
| | 00:04 | It has the feature that allows you to
view a style prior to applying,
| | 00:08 | tooltips to see what formatting attributes
are defined in the style, ways to modify
| | 00:13 | and delete styles, and it's a central
hub for style users, and of course it
| | 00:20 | allows you to apply styles,
which we are about to do.
| | 00:22 | So let's get started by giving this
document some style using the Styles pane.
| | 00:27 | In this exercise, we will be
applying styles to the first page only.
| | 00:30 | The second page has already been done for us.
| | 00:32 | We are going to begin by clicking anywhere
in the California Calm heading at this top.
| | 00:38 | You don't have to select the
whole thing. Just click anywhere in it.
| | 00:41 | Because we are going to be applying a
paragraph style, we could be anywhere in the paragraph.
| | 00:46 | There are two ways to open up the Styles pane.
| | 00:49 | You can use the keyboard shortcut, Alt+
Ctrl+Shift+S, or you can use the Extend
| | 00:54 | button, which is located underneath
of the Change Styles button here.
| | 00:58 | It looks like a little square with an
arrow pointing down, and if you hold your
| | 01:01 | mouse over it, there you will see your
keyboard shortcut: Alt+Ctrl+Shift+S. So
| | 01:06 | go ahead and click.
| | 01:08 | It opens up the up the Styles pane, and
one of the things that you want to make
| | 01:11 | sure that you have checked is this
Show Preview, down here at the bottom.
| | 01:16 | If you don't, you will just see a list
of your styles, but if you click on Show
| | 01:19 | Preview, you can see what your styles look like.
| | 01:26 | We are going to apply the
California Heading 1 to California Calm.
| | 01:31 | If you look over here in your Styles
list - and you may want to expand this out
| | 01:35 | a little bit so you can see all of
your styles - is we are going to find, again,
| | 01:39 | Ca Heading 1 and click on it, and
that's it. You've got your style applied
| | 01:45 | from your Styles pane.
| | 01:47 | This "Peaceful, serene, valleys" is an
introductory paragraph, so we are going to
| | 01:51 | apply California Intro.
| | 01:53 | So just click anywhere in the
paragraph and click on Ca Intro.
| | 02:00 | If you scroll down just a little bit,
you will see this paragraph that starts
| | 02:04 | with "Who can say what relaxation is for,"
click anywhere in that paragraph, and
| | 02:09 | that is a body paragraph, and we are
going to apply the California body, and
| | 02:14 | you can click here.
| | 02:16 | If you don't see these styles in your
Styles pane and you are not using the
| | 02:21 | exercise files, they are not going
to be available, because styles do
| | 02:25 | travel with the document.
| | 02:28 | Now let's scroll up to the top here, and
where it says "Nestled along the stunning
| | 02:33 | coastline," click anywhere in
that particular paragraph.
| | 02:36 | The "Nestled along the stunning
coastline" paragraph is a California
| | 02:40 | body paragraph as well.
| | 02:42 | Since the last thing that we did was to
apply the California body paragraph, we
| | 02:47 | can use the F4 function key
to apply California body again.
| | 02:51 | What the F4 function key does is
whatever the last thing you did in Word was,
| | 02:57 | for example, let's say that you
deleted something, then it will, if you press
| | 03:01 | F4, delete something.
| | 03:02 | If you bolded something, you can press
F4 and it will bold something, or
| | 03:07 | if the last thing you did was apply
the California body style, if you press
| | 03:11 | F4, it will apply the California body style.
| | 03:14 | So that's a nice little feature to
remember when you are applying styles that
| | 03:17 | makes it really helpful.
| | 03:18 | You don't have to go back and forth.
| | 03:21 | Down here at the bottom, underneath
Yosemite Yoga Retreat, is a
| | 03:25 | paragraph that starts with "Experience
the ultimate Northern California." Click in
| | 03:29 | it, anywhere, and press F4, and that's
about it for the main part of our document.
| | 03:35 | We do have this orange area in here, and we
are going to apply a few styles to it, too.
| | 03:40 | Where it says "Tour" click on the word
"Tour" anywhere in it there. Again, we are
| | 03:46 | going to be using a paragraph style so
it doesn't matter, and we are going to
| | 03:50 | apply California Tour Info Title.
| | 03:53 | So you may need to scroll down a
little bit in your Styles pane and choose
| | 03:58 | California Tour Info Title and
click. That's looking pretty good.
| | 04:02 | Now down here where it says "Duration:
| | 04:04 | 2 Weeks," if I tried to apply the
correct style, there are several paragraphs in
| | 04:10 | here, and I really can't tell that
unless I turn on my paragraph section marks.
| | 04:15 | So look underneath this Paragraph
section, and then up here at the top where
| | 04:19 | it says Show/Hide. And if you click on it,
you will be able to see your paragraph marks.
| | 04:24 | So as you can see, there are several
different paragraphs here, and what we are
| | 04:27 | going to do is since this is in a text
box, we can click on the text box, and we
| | 04:33 | can apply a style to
everything within that text box.
| | 04:36 | So make sure that you click on the
text box, and we are going to apply the
| | 04:39 | California Tour Info Body over here
Ca Tour Info Body style and when you
| | 04:46 | click on it, there it is.
| | 04:48 | We are done with our document.
| | 04:51 | We have learned two ways to open the
Styles pane: by using the Extend button and
| | 04:56 | the keyboard shortcut Alt+Ctrl+Shift+S.
We have learned how to apply styles
| | 05:01 | using the Styles pane and also how to
use F4 function key to continue applying
| | 05:06 | the same style easily.
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| Applying styles using the Apply Styles box and alias names | 00:00 | New to Word 2007 is the Apply Styles
box, similar to the classic Styles box
| | 00:06 | from previous versions of Word - and
don't worry. That is still available. See the
| | 00:10 | next movie for more information.
| | 00:12 | The Apply Styles box is one of the
fastest and easiest ways to apply styles in
| | 00:17 | Word, and especially when coupled
using style name aliases and the keyboard
| | 00:22 | shortcut Ctrl+Shift+S. First off, we
are going to begin by going down to the
| | 00:27 | second page, so just scroll on down and
find where it says California Calm -
| | 00:32 | it's an the orange box up here at the
top right - and click anywhere in it.
| | 00:36 | And we are going to open the Apply Style box.
| | 00:40 | Do a Ctrl+Shift+S, like styles, on your keyboard,
and it pops you up into the Apply Styles box.
| | 00:47 | Underneath the Style Name,
you will see a down arrow.
| | 00:50 | Click on the down arrow. We're going to find
the California heading 2 style and click on it.
| | 00:58 | And there is our style.
| | 01:00 | But there is a faster way.
| | 01:02 | If you have named your styles with an
alias, or someone else has - a lot of times
| | 01:07 | companies and things do have standard
aliases that are set up for their styles,
| | 01:11 | you will see the alias name set up
next to each one. It's after the comma, and
| | 01:17 | then the alias name is after
that comma there on the style Name.
| | 01:20 | If you open up the Apply Style box by
clicking on the Extend button, or you can
| | 01:25 | use the keyboard shortcut Alt+Ctrl+
Shift+S, or click on the Extend button.
| | 01:31 | In your Styles pane here, you also see
your aliases. Remember, the aliases are the
| | 01:36 | abbreviations after the comma. We are going to,
| | 01:39 | here where it says Napa Valley
validation, we are going to apply using an alias.
| | 01:45 | The style that's applied
to this one is called Cbs.
| | 01:50 | So do a Ctrl+Shift+S on your keyboard
and type in Cbs and then just press Enter.
| | 01:58 | When you press Enter, it's applied.
| | 02:00 | So that is a fastest and easiest way
by using this Apply Styles box and these
| | 02:05 | aliases to apply styles.
It's one of my favorite.
| | 02:07 | Go down here where it says "You are
worth it" and click anywhere in this
| | 02:11 | paragraph, and we are going to
apply the California Body style.
| | 02:15 | Its alias is Cb, so do Ctrl+Shift+S
on your keyboard, type in Cb and press
| | 02:23 | Enter, and the Ca Body style is applied.
| | 02:27 | Now over here where it
says "Fact" in this orange area,
| | 02:30 | click anywhere in the "Fact" paragraph.
Even though it says one word here, it's
| | 02:36 | still going to be a paragraph.
| | 02:37 | What we are going to do is we
are going to apply the ft style.
| | 02:41 | So do Ctrl+Shift+S to pop yourself back
up into the Apply Styles box and what we
| | 02:46 | are going to do is type in ft for our
alias name, and Fact File is applied.
| | 02:53 | This area in here in the middle is in
a text box, so what we can do is we can
| | 02:58 | select the entire text box by
clicking on these dotted lines here.
| | 03:03 | Select the entire text box, and we
are going to apply our style of fb.
| | 03:07 | So do a Ctrl+Shift+S on your keyboard
and type fb and press Enter, and there is
| | 03:15 | our style, and I think we have one
more. Yeah, over here on the side.
| | 03:20 | I am just going to move my Style pane
over a little bit so we can see it, and
| | 03:24 | where it says underneath these
stones here "Relax with a stone," click anywhere
| | 03:29 | in that paragraph, and we are going to
apply the California splash box style.
| | 03:33 | So do Ctrl+Shift+S on your keyboard
and type sb for splash box and press
| | 03:39 | Enter, and there we go.
| | 03:42 | Using the Styles box coupled with
using aliases can speed up your work
| | 03:47 | considerably. It's a very quick and
easy way to style your document in the
| | 03:51 | shortest amount of time.
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| Using the classic 2003 Style box| 00:00 | If you're a veteran Word user, you may
be wondering what happened to, or perhaps
| | 00:05 | frantically searching for,
the Classic Word Styles box.
| | 00:09 | In Word 2007, Microsoft added the Apply
style box to replace the Classic Styles box.
| | 00:17 | During pilot testing they found that a lot of
veteran users pleaded for it to be returned,
| | 00:22 | so Microsoft complied and put in the
ability to add it to your Quick Access Toolbar.
| | 00:27 | You may find that after you using the
Apply Style box, which is the new one,
| | 00:31 | that you don't need it, or like myself, I like
having the opportunity to use both of them.
| | 00:38 | As always, work the way that works best for you.
| | 00:42 | So where is it, and how do I turn it on?
| | 00:45 | We're going to go up here
to the Quick Access Toolbar.
| | 00:49 | That's the one that has the
Save button, and the Undo, et cetera.
| | 00:52 | We're going to click on the More button.
| | 00:54 | It's the line with the arrow going down.
| | 00:56 | Click on that and then go down to
where it says More Commands and click, and
| | 01:02 | it's going to open up this Customize
the Quick Access Toolbar and keyboard
| | 01:06 | shortcuts dialog box.
| | 01:07 | Under here where it says Popular
Commands, there is an area that has all of the
| | 01:12 | commands that are available.
| | 01:13 | Scroll down until you see Style.
| | 01:16 | Now, there is two of him here:
There's Style and Styles. One has no icon.
| | 01:21 | It's lonely; it's all by itself.
| | 01:23 | You're going to click on
the one that says style.
| | 01:25 | Click on Add and then click OK. There it is.
| | 01:31 | So there are a few
things to remember about this.
| | 01:34 | There are things that you can still do
and a few things that it won't do that
| | 01:38 | the new Apply Style box does.
| | 01:40 | So if you've been following along,
you may have noticed in the last movie
| | 01:44 | when we press Ctrl+Shift+S, which used to be
their keyboard shortcut to open the Style box,
| | 01:51 | it opens the Apply Style box
instead, which is the new one.
| | 01:55 | So to find out the new keyboard shortcut
for your Styles box, the Classic Styles
| | 02:00 | box, just press the Alt key on your keyboard.
| | 02:03 | When you press the Alt key, it'll
show you the keyboard shortcuts associated
| | 02:08 | with different ribbons and also with Save, like
this number 1 is for Save. Undo is number 2.
| | 02:14 | Well, our Classic box up here
is number 4. So that's for me.
| | 02:20 | Yours may have a different number on it.
| | 02:22 | If yours is something different than 4,
it probably means that you have more
| | 02:26 | icons that have been added either by you or
someone else to yours Quick Access Toolbar.
| | 02:32 | So what you're going to do is find out
what that number is and press the Alt key.
| | 02:36 | So Alt and then your number. Mine's 4,
| | 02:38 | so I'm going to do Alt+4, and it pops me up
into my Classic Styles box, and I'm ready to go.
| | 02:45 | Now, I want to apply a style.
| | 02:47 | So let's say that I want to
apply a style to California Calm here.
| | 02:51 | I'm going to click anywhere in this
paragraph, and I'm going to do my Alt+4 to
| | 02:56 | go into the Styles box, and I'm
going to give it an alias name of Ch2 -
| | 03:00 | Ch2 is for California Header 2 -
and press Enter, and there it is.
| | 03:07 | So it still works the same way, as far as that goes.
| | 03:11 | You can still hold down your Shift key
and click on the down arrow next to your
| | 03:16 | Classic Style box, and you'll see all
your set styles here, not just the
| | 03:22 | styles that are available in this
document, but all your pre-built styles.
| | 03:25 | You'll see Tables styles, List styles.
| | 03:28 | You'll see all kinds of styles here,
| | 03:31 | any style you would ever want to pick from.
| | 03:32 | So you could still do that in the
Classic, but it's kind of strange.
| | 03:37 | They did leave out that ability to
that with that new Apply Style box.
| | 03:41 | So you cannot do that with it.
| | 03:43 | So again, there are few
differences between the two.
| | 03:46 | Another difference is that with the
Classic Styles box, if you're creating a new
| | 03:51 | style, it will not add it to your gallery
over here, where the new one, when you're
| | 03:55 | creating a new style from there, will.
| | 03:58 | One of the reasons I really like having
this available is when I click in my document,
| | 04:04 | no matter where I am, you'll see, up
here at the top, what style is in use.
| | 04:09 | So if I move my mouse again and I go
over here to the intro paragraph, it
| | 04:13 | says California Intro.
| | 04:15 | If I go up here to California Calm,
remember we applied the California Ch2
| | 04:21 | Heading style to it, and there it is.
| | 04:24 | If I click down here, it
says California Body is in use.
| | 04:27 | So it's a wonderful tool to know
exactly what style is in use in your
| | 04:30 | document at all times.
| | 04:32 | Now, once this is opened, it will
reside on your Quick Access Toolbar and all
| | 04:37 | your documents, unless you
decide to remove it, that is.
| | 04:40 | I know lot of we veteran Word users are
happy to see this feature is still available.
| | 04:45 | For those at are just getting started with
styles, it's a great tool to have open
| | 04:49 | and available for use anytime
from your Quick Access Toolbar.
| | 04:53 | And it is a great help in knowing,
at a glance, what style is in use.
| | Collapse this transcript |
| Replacing one style with another using Find and Replace| 00:00 | You may sometimes find that you need to
replace one style with another in your document.
| | 00:05 | Perhaps you changed your mind and
decided another style would look better or
| | 00:09 | instead of having to tediously select
and apply the style, you might have decided
| | 00:14 | to use an old trick of the trade by
allowing Word to do some of your work for
| | 00:18 | you, which is what I
will show you how to do now.
| | 00:20 | In this particular document, if we take a
look at this, and you have your Classic
| | 00:25 | Styles box turned on up here, you'll see Normal.
| | 00:28 | If I click over here, you'll see
Normal, and this says California Intro.
| | 00:33 | So there are few paragraphs in
here that have the Normal style -
| | 00:37 | here's another one down here - turned
on, that we want to search and then
| | 00:41 | replace with another style.
| | 00:43 | So we're going to let Word do that work for us.
| | 00:46 | When you're using search and replace,
it's important to first press Ctrl+Home -
| | 00:51 | and actually I do Ctrl+Home+Home+
Home - just to be on the safe side.
| | 00:55 | It will take you all the way up to
the very, very top of your document.
| | 00:59 | It's especially important when your
document contains text boxes, like this one does.
| | 01:05 | When you need to search your entire
document, you don't want it to stop,
| | 01:08 | and what will happen is it will just
stop along the way if you don't go to the
| | 01:12 | very, very top and tell it to
search your entire document.
| | 01:15 | We're going to go from the Home tab to
the Replace area over here. It's on the very
| | 01:21 | very end of your screen. It says Editing.
| | 01:25 | You'll see Find, Replace, and Select, and
the middle option is what we want, Replace.
| | 01:30 | The keyboard shortcut is
Ctrl+H. Now, it says Find what?
| | 01:37 | Well, we want it to find a style, but
that doesn't seem to be an option here,
| | 01:40 | so let's click on More.
| | 01:43 | From More, we are going to go to
Format, we're going to go style, and what
| | 01:48 | are we going to find?
This is not in alphabetical order.
| | 01:52 | We want to find the Normal style, and
we want to replace it with - so click on
| | 01:56 | OK - Replace with - click in
that box, Format - another style.
| | 02:01 | So we're going to Find what, style Normal.
| | 02:04 | Replace with, style, and we want to
replace it with the California Body style.
| | 02:11 | It's the one that has alias of CB
next to it and then click on OK.
| | 02:15 | Now, you have a couple of options here.
You have Replace, Replace All, and Find Next.
| | 02:22 | We've already taken a look
at what it's going to replace.
| | 02:26 | So if you've done that and you are
sure of what it's going to replace - of course
| | 02:29 | you can always do an undo.
| | 02:30 | But we're going to say let's go for it.
| | 02:33 | We're going to Replace All.
| | 02:35 | So click on Replace All.
| | 02:36 | It says, Word has completed its
search, and it's found 4 replacements.
| | 02:40 | We're going to click on OK and Close.
| | 02:43 | And when we click on these
paragraphs, you'll see here, California Body.
| | 02:48 | This one is California Body and the
other four, there is one here, and I believe
| | 02:53 | there is one on this next page even,
| | 02:55 | it's replaced all of our styles with another.
| | 02:59 | Now, can you think how much time that
could save you on a 250-page document?
| | 03:03 | This one is only a couple of pages
long, but it really can be a timesaver.
| | 03:09 | We've learned a quick and easy way
of replacing one style with another
| | 03:12 | throughout our document.
| | 03:14 | This can be a truly handy tool, and
beneficial trick of the trade, for Word
| | 03:19 | style gurus like you.
| | Collapse this transcript |
| Using table styles to add professional design| 00:00 | Word comes with 143
built-in Table styles. Yes, 143.
| | 00:08 | These styles allow you to add professionalism
and design to your documents with just a click.
| | 00:15 | Paragraph and Font formats, along
with color schemes and things like
| | 00:18 | alternating colors of rows and columns -
which is called banding, are included in
| | 00:23 | the built-in styles.
| | 00:25 | Now, if you scroll down,
you will see a table here.
| | 00:28 | It doesn't have any formatting on it yet.
| | 00:29 | It's kind of blah and bland, and click
anywhere inside of this table, and it's
| | 00:36 | going to make this table active, and
then we are going to go up here to the top,
| | 00:40 | and you'll see Table tools at the top.
And underneath of it, you'll see Design; click on Design.
| | 00:45 | Here is part of our gallery right here.
| | 00:50 | Keep in mind you do
have 143 of these available.
| | 00:54 | When you hold your mouse over each
one of these, you'll see a Live Preview -
| | 00:58 | that's pretty neat - of your table.
| | 01:02 | The Live Previews are new to 2007.
| | 01:05 | I really like this ability to be able to
see what it looks like before I apply it.
| | 01:09 | Now what about the rest of these styles?
| | 01:11 | Well, this is a gallery, so you'll see,
if you click on the More button - it's a
| | 01:15 | little line with arrow pointing down here -
| | 01:17 | if you click on the More button, it's
going to show you your gallery of designs here.
| | 01:22 | You can still hold your mouse over these,
and you'll see something moving in the
| | 01:26 | background, but you can't see your Live Preview.
| | 01:29 | Now, I was kind of disappointed until I
finally figured out there is a scroll
| | 01:33 | button in the middle of this.
| | 01:34 | So let me show you where that is.
| | 01:36 | Click outside of the gallery
to be able to close out of that.
| | 01:40 | Now, click back in your table, make
sure it's active, and you've got an up
| | 01:44 | arrow, you've got a down arrow,
and then you have the More button.
| | 01:48 | So if you click on this down arrow next
to it, you can scroll one-by-one through
| | 01:53 | this gallery, and you can use your Live
Preview anywhere you want, and you'll be
| | 01:57 | able to see it actually changing.
| | 01:59 | I don't know why I call that one
of my drive byes. I just couldn't see
| | 02:03 | this going on here.
| | 02:04 | So let's say that we want to make this color
coordinated to match the green of our trees here.
| | 02:10 | So click in your table, make sure it is
still active, and we are going to go to
| | 02:14 | the More button, and let's say that
we want something medium shaded here.
| | 02:19 | How about Medium Shading 2 - Accent 3?
| | 02:21 | Go ahead and click on it, and there it is.
| | 02:24 | Now, if you change your mind, you
can just go back up, let's say orange,
| | 02:30 | click on orange, and you've got an orange theme.
| | 02:34 | Applying any of Word's 143
built-in Table styles is a snap.
| | 02:39 | The Live Preview allows you to test how your
style will look prior to applying. Changed your mind?
| | 02:45 | No problem;
| | 02:46 | simply select another color from the Style menu.
| | 02:48 | In upcoming movies, we'll learn how to
create our own Table styles, and modify,
| | 02:53 | and customize the layout and
design of preexisting Table styles.
| | Collapse this transcript |
| Formatting numbered and bulleted lists using styles| 00:00 | Word comes prepackaged with several
automatic numbered and bulleted styles.
| | 00:05 | If you've ever manually typed a list
of numbers into your document and then
| | 00:09 | added a paragraph to the middle, you'll
know the pain of having to readjust all
| | 00:14 | the numbering manually again
throughout the rest of your document.
| | 00:17 | Whether it's a list of 123s, ABCs,
or even Roman numerals, Word can
| | 00:23 | automatically apply and adjust numbering
when you make a change using numbered styles.
| | 00:29 | Let's start by opening a blank document.
| | 00:31 | Now, before you do that, you may have to
click once in the document you're in and
| | 00:35 | then do Ctrl+N on your keyboard, for new.
| | 00:39 | We're going to go from the Home tab
to the Paragraph section, which is right
| | 00:44 | about in the middle, and up at
the very top here is Bullets.
| | 00:49 | Go ahead and click on it once,
and you'll see the bulleted list.
| | 00:53 | Press the Enter key, and it goes away.
| | 00:58 | The next number over is the 123s.
| | 00:59 | That's your numbering.
| | 01:01 | Click on it once, and you'll see the number 1.
| | 01:05 | So those are the two little
tools that we'll be using here.
| | 01:08 | Now, where it says number 1, we're
going to say deposit bonus check, because you
| | 01:13 | just got a big bonus, and
then press the Enter key.
| | 01:22 | When you do, you get the automatic
number 2, and we're going to say we're going
| | 01:26 | to research vacation destinations,
vacation destination, and then press Enter,
| | 01:37 | and we have number 3.
| | 01:38 | Then we're going to call our travel agent.
| | 01:45 | If you press the Enter key again you
get number 4, and if you press it one more
| | 01:49 | time, you'll notice that it
goes back to no numbering at all.
| | 01:53 | So that's a nice feature.
| | 01:55 | Now, we did forget one thing.
| | 01:57 | We've decided we're going out of the
country, and we need to get a passport.
| | 02:01 | So, we're going to add get
passport to position number 3.
| | 02:05 | So, right after destinations here,
click after the s and press the Enter key,
| | 02:11 | and we've got number 3.
| | 02:13 | So, type in "Get passport."
| | 02:16 | How about a Roman numeral list?
| | 02:20 | Go down to, underneath your number 4
here, where the numbering stops, and what
| | 02:27 | we're going to do is we're going type in =rand.
| | 02:33 | It stands for random and then an open
parentheses and a closed parentheses, so it
| | 02:38 | should be =rand() and then press the
| | 02:42 | Enter key, and it'll give us
three random paragraphs of text.
| | 02:48 | Now, we're going to select
all of our new paragraphs.
| | 02:52 | Once we have them selected, we're
going to go to, from the drop down list from
| | 02:57 | the 123s, the down arrow right next to
it, and we're going to select the Roman
| | 03:02 | numerals, and there you go.
| | 03:06 | The neat thing about this is if you
find that you need to add something to the
| | 03:11 | middle, let's say that we need
to go in here after number 2,
| | 03:14 | you just press the Enter key, and
it continues your numbering there.
| | 03:20 | Sometimes instead of a numbered
list, we need to use a bulleted list.
| | 03:24 | Close this document, and if you're
following along with the exercise files,
| | 03:29 | open our exercise file.
| | 03:31 | In our exercise file, we're going to go
down to the second page, and we're going
| | 03:40 | to find this little area here in this
orange section underneath the Fact File.
| | 03:44 | Click where it says May 13th, it doesn't
matter where, anywhere in this paragraph.
| | 03:49 | From that same area we were in
earlier, underneath the paragraph, we saw the
| | 03:53 | little bulleted list.
| | 03:54 | We're going to just click on a bullet,
and it automatically adds it to our
| | 04:00 | selection that we have there where
our mouse is, since we didn't have
| | 04:03 | anything selected at all.
| | 04:04 | This is a default bullet.
| | 04:06 | Let's say you don't like the format.
| | 04:08 | Let's click on the down arrow next to
it. And here, you've got a Bullet Library,
| | 04:13 | and you can select any of
these bullets from here.
| | 04:17 | Now, this one doesn't have the
same little scroll button as we saw in
| | 04:20 | the previous movie.
| | 04:21 | So what we could do is just move your
selection down a little bit, and then you
| | 04:27 | could see a Live Preview going on.
| | 04:29 | So here, you're going to find one that you like.
| | 04:31 | It doesn't matter which one.
| | 04:32 | You can just pick one you like.
| | 04:33 | I'll use this little check mark,
and there's the check mark.
| | 04:39 | Now, let's say you don't like that.
| | 04:41 | You want something that
is little more appropriate.
| | 04:44 | So, let's use a symbol.
| | 04:45 | So click on the down arrow next to
the bulleted list, and we're going to go
| | 04:50 | to Define New Bullet.
| | 04:53 | Now go to the Symbol button and click
there, and we're going to change this font
| | 04:57 | from Wingdings to Webdings.
| | 05:03 | And then here you have all
kinds of symbols that you can use.
| | 05:06 | Let's find one that we like here.
| | 05:08 | I think there's a bike in here,
| | 05:09 | so let's see if we can
find the bike. There it is.
| | 05:15 | Click on the bicycle. It says Character code 98.
| | 05:18 | So, if you want to use that, if you can't
find the bike again, and then click on OK.
| | 05:25 | And it shows a little preview of all
of our little bikes, and then click on OK,
| | 05:30 | and there's a little bike symbol.
| | 05:32 | Now, if you want to apply this to the
entire area down here, you can click
| | 05:36 | on the text box, so you select the
entire text box, and then you can go back
| | 05:41 | up to your bullets.
| | 05:42 | You can click on your bike.
| | 05:44 | It's going to be here, Recently Used
Bullets, and then it'll apply it to everything.
| | 05:49 | You may have noticed that
the indents are off here.
| | 05:52 | So, if you view your ruler,
go up to View and go to Ruler,
| | 05:57 | you'll be able to see that your
indents here are little bit off.
| | 06:02 | You have a triangle that points down,
you have a triangle that points up, and
| | 06:06 | then you have a square at the bottom.
| | 06:08 | If you grab the square and pull
it over to the left side, you could
| | 06:12 | rearrange your indenting.
| | 06:14 | Let's say this still isn't what you want.
| | 06:16 | How about using a picture as your bullet?
| | 06:19 | We're going to go back to the Home tab,
and from the Bullet area here, on the
| | 06:25 | down arrow, click on it, and we're
going to go down to Define New Bullet, and
| | 06:30 | this time, instead of Symbol, we're
going to go to the middle here on Picture.
| | 06:35 | If you have access to the Internet, you
can go to Include content from Microsoft
| | 06:41 | Office Online and include it as well,
and let's put up here Search text, and
| | 06:47 | we're going to put bicycle.
| | 06:49 | I found that if you put bike, it brings up
motorcycles, and all kinds of things like that.
| | 06:53 | So, you could be a little more
specific and then click on Go, and here's all
| | 07:02 | kinds of bicycles and pictures of bicycles.
| | 07:07 | Let's scroll down towards the bottom.
| | 07:17 | Let's say that we want this one here,
bicycles down towards the bottom, just click on it.
| | 07:23 | Click on OK. It doesn't matter which one you
choose, just the one you like, and then
| | 07:28 | click on OK, and there's your little
picture, and you could adjust your indents
| | 07:33 | again, and there you go.
| | 07:37 | One thing that I've found about pictures is
that they may be too large to use as bullets,
| | 07:41 | so be careful and see how it
looks printed before finalizing.
| | 07:46 | Using automatic numbering in your
document can save a lot of time, keeping you
| | 07:50 | from manually retyping numbered lists,
plus especially when you have
| | 07:53 | additions in the middle of your document.
| | 07:56 | Bullets, especially when using
pictures and symbols, can really add pizzazz,
| | 08:01 | professionalism or a sense of light
heartedness and fun to your document.
| | Collapse this transcript |
|
|
3. Creating Your Own StylesNaming conventions and aliases for styles| 00:00 | The names you choose to call your
styles and aliases can actually be a
| | 00:04 | very important decision.
| | 00:06 | Since styles travel with and stay
with your document, even when sending to
| | 00:10 | someone else, the more descriptive
your style names are, the easier it is for
| | 00:15 | you and others that may be working on
your documents to distinguish each style's
| | 00:19 | purpose, and apply the
correct and intended style.
| | 00:23 | To demonstrate how important naming
conventions are, let's take a look at the
| | 00:27 | same document with the same styles
applied, only each has a different naming
| | 00:31 | convention applied to the same styles.
| | 00:34 | Now, if you are not following along,
and you don't have the exercise files, you
| | 00:37 | may just want to watch, because you
won't have the same styles, because they do
| | 00:41 | travel with the document.
| | 00:42 | I am going to open up the Styles pane,
and I am going to click on the Extend
| | 00:46 | button here underneath the Change Styles.
| | 00:49 | Remember, you can also do Ctrl+Alt+Shift
+S to open up the Styles pane, as well.
| | 00:55 | Here in the Styles pane, we have
California Style 1, California Style 10, and
| | 01:00 | if I take the Preview off, you'll see that
it's even harder to understand what goes where.
| | 01:06 | So how are you to know which style goes
with which paragraph, or which layout
| | 01:11 | you want to use here?
| | 01:12 | So, when you turn the Show Preview on,
it helps a little bit, but it's still
| | 01:16 | really hard to tell what goes where.
| | 01:19 | Now, let's take a look at document number 2.
| | 01:21 | In document number 2 - I am going to go
ahead and open up the Style pane again -
| | 01:26 | document number 2 is
called California Body Subtitle.
| | 01:30 | California Body, so I know that this is
a body text, so I have to add body here.
| | 01:35 | This is an introduction paragraph,
so that would be the California
| | 01:38 | Introduction Paragraph.
| | 01:39 | The Orange County Oasis is going to be
the subtitle heading to this body text,
| | 01:46 | so you would say it's California Body Subtitle.
| | 01:50 | Down here, this is going to be a
body text, so it's California Body.
| | 01:54 | So as you can see, it's a whole lot
easier to understand which style goes with
| | 01:58 | what just by the naming conventions.
| | 02:01 | Using naming conventions for your
styles and aliases can be a very important
| | 02:05 | decision in making sure that the
correct styles are applied throughout your
| | 02:09 | documents, not only for yourself now
and in the future, but for others that may
| | 02:13 | be working with and use your documents.
| | 02:16 | Throughout different industries, it is
becoming more and more important to know
| | 02:20 | how to use styles in Word.
| | 02:22 | It is becoming a mark of a person that
really knows their stuff, and even lots
| | 02:26 | of employment agencies throughout the
country are testing on Word's styles.
| | 02:30 | Having this knowledge not only can
save you time and make your documents
| | 02:34 | consistent, they can make you shine
by showing how you know your stuff.
| | 02:38 | It's important, especially when others
are working on your documents, to use a
| | 02:42 | naming convention that's user-friendly.
| | Collapse this transcript |
| Creating a paragraph style by example| 00:00 | One of the quickest and easiest ways
to create a new style, and therefore my
| | 00:04 | favorite, is using the By Example method.
| | 00:07 | By Example means first, we directly
apply the formatting and then create the
| | 00:12 | style from our formatting example.
| | 00:14 | There are several ways of doing this,
and depending on which kind of style you
| | 00:17 | need to create, such as a Character,
Paragraph, Linked, et cetera, one way may be
| | 00:23 | even more suited and less steps than another.
| | 00:25 | The first way we'll take a look at
is using the new to 2007: Styles box.
| | 00:31 | First, we'll select the Cycle California
heading up here at the top, and you can
| | 00:35 | triple-click on it to select it.
| | 00:37 | And then we're going to use our By
Example method and start applying formatting.
| | 00:41 | So it's going to be Times
New Roman. That's fine.
| | 00:44 | And we are going to apply 48 points.
Right now its 12, so click on the down
| | 00:48 | arrow and find 48 points.
| | 00:52 | And then we're going to make it bold,
so click on the B for bold, and we're
| | 00:57 | going to underline it, so
click on the U for underline.
| | 01:00 | And last but not least,
we're going to indent it.
| | 01:03 | On the indent here, you've
got two different triangles.
| | 01:05 | Click on the square on the bottom
and drag it to .5, and there we go.
| | 01:10 | Now that's our style, but of
course we haven't created it yet.
| | 01:13 | We just have it directly applied.
| | 01:15 | So now, we'll open up the Apply
Styles box by using the keyboard shortcut
| | 01:20 | Ctrl+Shift+S, like style. And there we are.
| | 01:26 | We're ready to start typing.
| | 01:28 | Now all we have to do to create a
new style is to give it a name.
| | 01:32 | We're going to create the style,
and we're going to give it a name of
| | 01:36 | California Heading.
| | 01:37 | So type in CA and then Heading.
| | 01:41 | We're going to give it an alias, so
type a comma and CA1
| | 01:47 | and then press Enter.
| | 01:50 | If you've been following along, you
might have noticed that creating a style
| | 01:53 | using the Apply Styles box is
very similar to applying a style.
| | 01:58 | Both methods require typing
a style name into the box.
| | 02:02 | If a style exists with the same name
or alias that's you're typing in, the
| | 02:07 | matching style will be applied.
| | 02:09 | If no name matches, a new style is created.
| | 02:12 | Now using this method, Word
automatically creates a Paragraph style for you.
| | 02:18 | It automatically adds your style to the
Quick Styles Gallery and if you look up
| | 02:23 | here, the Quick Styles Gallery
is here, and there's your new style.
| | 02:26 | Remember, we have an alias name as CA1, and
that's what showing up here in the gallery.
| | 02:30 | Word's defaults are set to add your new
style to the open document only, not all
| | 02:36 | new documents based on this template.
| | 02:39 | So what that means is if you go to another
document, this style will not be available.
| | 02:44 | Keep in mind that you do have the
ability to later change some of these settings
| | 02:48 | by modifying the style.
| | 02:50 | We'll be learning exactly how to do
that in the Modifying Styles chapter.
| | 02:55 | The next way of doing this is
using the Classic 2003 Styles box.
| | 03:00 | If you've been following along, we added
the Classic Styles box in an earlier movie.
| | 03:04 | We're going to select the very first
introduction paragraph that says "Cycling
| | 03:09 | is a fantastic," and you can
triple-click on it to select it.
| | 03:13 | Now, this paragraph is directly formatted,
and you can see that it says Arial 9.5.
| | 03:20 | It's got bold on it.
| | 03:21 | It says the Normal style up here.
| | 03:24 | So we know that someone has gone through,
and they've applied that formatting to it.
| | 03:28 | You look up here at the Normal and see
it's a different look to it then the Arial.
| | 03:32 | And what we're going to do is
create our own style by this formatting
| | 03:36 | that's already applied.
| | 03:38 | Now to find out what's your keystroke
is to pop yourself up into the Classic
| | 03:43 | Styles box, you may
remember that you hit the Alt key.
| | 03:46 | The Alt key will put these numbers
up here, and each one represents - this
| | 03:51 | represent Save - this one represent Undo, and
for the Classic Styles box on my computer here,
| | 03:57 | it says number 4. Yours might be different.
| | 04:00 | So we're going to do Alt, and I'm
going to do the number 4, and you press the
| | 04:03 | button that's associated
with your Classic Styles box.
| | 04:07 | We're going to give it a
name here: CA Intro, comma.
| | 04:12 | That's for your alias, CAI for an Intro
and then just press Enter.
| | 04:19 | Both methods add the style by
default only to the open document, not
| | 04:23 | the document template.
| | 04:25 | Both methods automatically
create a Paragraph style.
| | 04:29 | The difference between using these two
methods is that the Classic Styles box does
| | 04:33 | not automatically add your style to
the Quick Styles Gallery, where the new to
| | 04:37 | 2007, Apply Style box does.
| | 04:41 | Another way of creating a new style by
example is using the Quick Style Gallery.
| | 04:44 | We're going to select the very first
paragraph that starts with "Both doctors,"
| | 04:49 | and remember, you can triple-click to select it.
| | 04:52 | This paragraph also has
direct formatting applied.
| | 04:56 | It has got Times New Roman, 9.5.
| | 04:58 | It still has a Normal style.
| | 05:00 | So what we're going to do is to,
again, create a style by this example.
| | 05:04 | Now, using the Quick Styles Gallery,
you can go to those More button here.
| | 05:08 | It's to the left of the Change styles.
| | 05:10 | It's got a line with a little arrow
pointing down here, and click, and you'll
| | 05:14 | see a menu down at the very bottom.
| | 05:16 | We're going to select the one that
says Save Selection as a New Quick Style.
| | 05:20 | Now, we're going to give it a name:
CA Body, cab
| | 05:28 | and then press Enter.
| | 05:32 | Now we have our New style.
| | 05:34 | It's saved as a Linked style, not a
Paragraph style like the other two methods.
| | 05:39 | If you choose to modify, all the other
styles types are grayed out, and won't
| | 05:43 | allow you to change to any other style type.
| | 05:46 | The style is automatically saved as a Quick
style, and it's available in the Styles pane.
| | 05:51 | So, if you open up the Styles pane here,
it will be located right here: CA Body,cab.
| | 05:56 | Now, if you've been following along
since the beginning, you may remember that
| | 06:01 | the very first style we created was
a Paragraph style, created by example
| | 06:05 | using the styles pane.
| | 06:07 | Let's quickly create another
Paragraph style using this method.
| | 06:09 | We're going to select the subtitle
that says "Cycling Packages" down here,
| | 06:15 | and again triple-click, and you'll select
Cycling Packages, and that's the whole paragraph.
| | 06:20 | Go over to the Style pane and this row
of three here, you'll see the very first
| | 06:24 | button that says New Style.
| | 06:26 | Click on New Style, and we're going to give
it a name, California Body Subtitle, comma.
| | 06:35 | We'll give it an alias as CBS.
| | 06:39 | When you're using the Styles pane, you
can have more control because this box
| | 06:43 | gives you so much more
control than the other methods.
| | 06:46 | Notice that saving a style this way
allows you to change the formatting from
| | 06:50 | the dropdown list, right here next to
style type, to any of the five types of styles.
| | 06:56 | When you use the Styles pane, you
have the most control over your style than
| | 07:01 | any of the methods.
| | 07:02 | There are many methods for creating a
style by example, such as using the Style
| | 07:07 | box, the Classic 2003 Style box,
the Style Gallery and the Style pane.
| | 07:12 | One method may be better
suited for your needs than others.
| | 07:15 | No matter which way you choose,
creating your own styles is fast, simple
| | 07:20 | and easy.
| | Collapse this transcript |
| Creating character styles| 00:00 | A lot of folks don't use Character
styles in documents because they can't see
| | 00:04 | the benefit of taking the time to
create a Character style versus just
| | 00:07 | formatting a document directly.
| | 00:09 | In this movie, we will create some
Character styles of our own and then
| | 00:13 | explore how they can automate
formatting changes that would otherwise be time
| | 00:17 | consuming and tedious work.
| | 00:20 | Let's begin by opening up the styles pane.
| | 00:22 | Click on the Extend button or use
your keyboard shortcut: Alt+Ctrl+Shift+S.
| | 00:26 | We're going to select
John Doe from our document;
| | 00:30 | it's in the first paragraph here,
and just select the name John Doe.
| | 00:35 | Then we're going to apply underline, so just
click on U for underline, and now we're
| | 00:39 | going to create a new style.
| | 00:40 | So go to the New style button in the
styles pane, down at the very bottom.
| | 00:44 | It's the first one in the row of three,
and click, and we're going to name it
| | 00:49 | Txt Names, comma and an
alias of TN.
| | 00:56 | Now, I like to name my Character styles
with Txt for consistency and easy reading.
| | 01:03 | It can also help us sorting
in the styles pane, as well.
| | 01:07 | Now, this isn't a Paragraph style.
| | 01:09 | It's a Character style. And choose
Character, and then simply click on OK.
| | 01:16 | The Txt Names is applied to John Doe
now, and you can tell by looking up here
| | 01:20 | at the Classic Styles box, It says Txt
Names, TN, our alias, and we're ready to go.
| | 01:27 | Now, this is only applied to John Doe.
| | 01:29 | We need to apply it to a few other things.
| | 01:31 | So select "Plantersville," and you can
apply text names by selecting it over
| | 01:36 | here, and you can go to "DDF," and you
can select it, and let's select a few more
| | 01:42 | things at the same time.
| | 01:43 | Let's hold down your Ctrl key and
select "Fund I." Keep your Control key down and
| | 01:50 | select "Brendan." Keep your Control
key down, and select "Partnership."
| | 01:55 | This is called non-contiguous text selection.
| | 01:59 | And we're going to apply this style
to everything that we have selected, so
| | 02:01 | just click on Txt Names.
| | 02:04 | We've got that done.
| | 02:05 | Now scroll down in your document. Where
it says Additional Contributed Equity,
| | 02:10 | we're going to select it, and
we're going to apply underline.
| | 02:15 | You're probably wondering why we
wouldn't just hit the underline, but if you
| | 02:18 | just keep following along, it'll
probably make a little bit more sense later.
| | 02:23 | Now we need to create our new style from this,
| | 02:26 | so go down to the New style
button, and we'll again create one.
| | 02:29 | This time we're going to call it Text,
Txt First Line, comma, FL
| | 02:35 | and it's going to be a
Character style, and we're going to click on OK.
| | 02:42 | Now, we need to apply that to a few more things.
| | 02:45 | Scroll down a little bit and find "1.2
Adjusted Capital Account Balance" and select it.
| | 02:51 | Hold down your Control key and select "Affiliate."
| | 02:54 | You can double-click on "Distributor" to
select it, and then select a couple more.
| | 03:01 | We won't do all of them for the
sake of time. Okay, that's good.
| | 03:04 | Now what we're going to do with this is
we're going to apply the Txt First Line.
| | 03:10 | So click on it, and it's
applied to all of these. Okay.
| | 03:15 | Now one more thing: Underneath the
Recitals, double-click on "Whereas," hold your
| | 03:20 | Control key down, double-click on
"Whereas" again, and then select "Now Therefore,"
| | 03:24 | and we're going to apply one more style.
| | 03:27 | And this time, we're going to make it
all caps, so you can click on the two As
| | 03:30 | here together, click on the
down arrow and then select UPPERCASE.
| | 03:34 | We also want it to be bold, so
click on B for bold, and there you go.
| | 03:39 | Now, we're going to apply our styles.
| | 03:39 | We go to New style.
| | 03:43 | We'll call this one Text Txt Wheres and
Theres, comma, and we'll call it WT for
| | 03:52 | our short little alias that we can use
| | 03:54 | Our style type is going to be
Character one more time, and we'll click on OK.
| | 03:57 | Okay now, it's applied to everything,
and you can tell that by looking at your
| | 04:02 | Classic Styles box up here at the top.
| | 04:05 | So if I click on any of these,
it says Wheres and Theres.
| | 04:07 | If I click anywhere else in this
paragraph, it gives me the Paragraph style
| | 04:12 | instead of the Character style name.
| | 04:15 | Now, let's say that a decision was
made that the first line needs to
| | 04:20 | be italicized, as well.
| | 04:22 | That's all of these that
we put our underline to.
| | 04:25 | So what we need to do is not only
underline this, but we also need to
| | 04:28 | italicize it as well.
| | 04:30 | So, what we're going to do is
we're going to modify the style.
| | 04:33 | We don't have to go through every
single one of these and apply italics
| | 04:37 | because we used a style.
| | 04:39 | So let's go in, and we're going
to choose this Txt First Line.
| | 04:42 | That's what we applied to it and click
on the down arrow and choose modify, and
| | 04:45 | we're going to click on I for
italics and click on OK, and that's it.
| | 04:50 | All of your Character styles
through out your document have changed.
| | 04:55 | Let's just pretend instead of a five-
page document, this was a 50-page document
| | 04:59 | or a 250-page document.
| | 05:02 | That's going to make a huge difference.
| | 05:04 | Now, let's also say that all of the names now
need to be bold, so in addition to underline.
| | 05:10 | So, what we'll do is we go over to
Txt Names, we will click on the down
| | 05:13 | arrow, we'll click on Modify, we will
click on B for bold, and we will click on
| | 05:17 | OK, and they are all done.
| | 05:20 | Just a note: If you are a seasoned
style user, you may wonder why you wouldn't
| | 05:24 | use Word's pre-built Character styles
Emphasis and Strong, instead of creating
| | 05:29 | your own Character styles for italics and bold.
| | 05:32 | Many people believe that Emphasis is
just another word for italics, but this is
| | 05:36 | not necessarily true.
| | 05:38 | When using style sets,
Emphasis changes with each.
| | 05:42 | For example, when you use the Elegant
Quick Style set, Emphasis is displayed as
| | 05:47 | bold and small caps.
| | 05:49 | Per the folks at Microsoft, the
Emphasis and Strong styles are design elements
| | 05:53 | within the Quick Style Set, not in
explicit format, in and of itself.
| | 05:58 | Using Character styles can save a
lot of time as opposed to using direct
| | 06:02 | formatting, by applying several
formatting attributes at once.
| | 06:04 | It also gives you the ability to make
changes throughout your entire document
| | 06:09 | by simply modifying the
style, not the entire document.
| | Collapse this transcript |
| Creating a new style by definition| 00:00 | We explored how to create a style by example.
| | 00:03 | You can also create styles from scratch using
what's called Creating a Style by Definition.
| | 00:08 | As you can see, this document is simply
using the Normal style on most paragraphs.
| | 00:13 | I can click anywhere, and up here at
the top in the Classic Styes box, you'll
| | 00:16 | see that the Normal style is in
use, even on the heading up here.
| | 00:20 | Let's go ahead and create
some styles and then apply them.
| | 00:23 | We're going to begin by opening up
the Styles pane, by using the keyboard
| | 00:27 | shortcut, Alt+Ctrl+Shift+S, or you can
click on the Expand button underneath
| | 00:32 | this Change Styles button.
| | 00:34 | One of the reasons it's important to
remember that keyboard shortcut is because
| | 00:37 | when you switch views, when you're not
on this Home tab, you won't be able to
| | 00:41 | see your Expand button from the other Ribbons.
| | 00:44 | So, if you remember that keyboard
shortcut, you won't have to go back to the
| | 00:47 | Home key to expand that.
| | 00:50 | Now, let's select Cycle California,
the heading up here at the top.
| | 00:53 | Then we're going to click on the New
Style button underneath the Style pane, and
| | 00:58 | we're going to give it a name: CA Heading,CA1.
| | 01:06 | It's going to be Times New Roman.
| | 01:09 | Our point size is going to be 47,
so change that from 12 to 47.
| | 01:14 | It's also going to be bold, it's
going to be underlined, and we need a font
| | 01:20 | that's condensed by 1.5 point.
| | 01:23 | Now, that's not an option in here.
| | 01:25 | So, what we need to do is go down here
to Format, and then we're going to click
| | 01:29 | on Font, we're going to go to the
Character Spacing tab, up here at the top, and
| | 01:35 | underneath the Spacing, we're going
to change it from Normal to Condensed.
| | 01:40 | We're going to change By, we take the 1
point out, and put in 1.5 and then click on OK.
| | 01:47 | Now, we also need to indent this at 0.5.
| | 01:50 | You can click on this Increase Indent,
and you can indent, or you can go down
| | 01:55 | to Format Paragraph, and if you have more
options, you can change them in here, as well.
| | 02:02 | Then just click on OK,
and we've got our new style.
| | 02:07 | Next, let's create a style for our intro.
| | 02:10 | Triple-click where it says "Cycling
is a fantastic," and you've got your
| | 02:13 | paragraph selected.
| | 02:15 | We're going to go back to our New
Style button, and we're going to give it
| | 02:19 | a name: CA Intro,CAI.
| | 02:25 | The font's going to be Arial, it's going
to be a 9.5 font, and we're also going to
| | 02:34 | change the font color.
| | 02:35 | Now we're going to go here to where
it says Automatic, and we're going to
| | 02:39 | click on the down arrow, we're going
to go to More Colors, and then we don't
| | 02:43 | like any of there colors.
| | 02:44 | Let's say we'd like a really pretty blue.
| | 02:46 | We want to create it ourselves.
| | 02:48 | We're going to go to the Custom,
we're going to go down here to Red, and
| | 02:51 | we're going to type in 1.
| | 02:53 | Underneath the Green, put in
100 and then underneath the Blue,
| | 02:57 | we're going to change that
to 133, and then click on OK.
| | 03:02 | Now, one more thing we need to change, and
that's the line spacing for the paragraph.
| | 03:07 | So, we do now need to go
down to Format and Paragraph.
| | 03:11 | We're going to be in this box here.
| | 03:12 | We can put in the Exactly Line
Spacing, instead of Single, Exactly and At,
| | 03:18 | we're going to change that from 12
points to 11.9, and then click on OK, and
| | 03:26 | then click on OK again.
| | 03:28 | Now, I am looking at this paragraph.
| | 03:30 | It looks a little scrunchy.
| | 03:32 | It's a little too close together.
| | 03:34 | So, let's change that.
| | 03:36 | It's easy to modify.
| | 03:37 | What we're going to do is for
our new California Intro style,
| | 03:41 | which is here at the top; yours may be a
little bit further down here on Styles pane,
| | 03:44 | but find the California Intro,
click on the down arrow, click on
| | 03:48 | Modify, and then go here to Format.
| | 03:51 | We're going to go back to our
Paragraph, and instead of exactly 11.9 points,
| | 03:57 | let's change that to 15.95 points.
| | 04:00 | And make sure you don't
have anything left in here.
| | 04:03 | You could put pt, but I had the letter t there.
| | 04:06 | If you have a letter t,
it won't let you save it.
| | 04:08 | So just, I usually just take that
whole thing out, and then click on OK and
| | 04:12 | click on OK again, and that
looks a little bit better.
| | 04:16 | We need to create a Body style.
| | 04:18 | So, down here where it starts with "Both doctors,"
go ahead and triple-click in that paragraph.
| | 04:23 | We're going to go to our New Style
button on our Styles pane here and click, and
| | 04:28 | we are going to give it a name: CA Body,
cab, and we're going it to make it Times
| | 04:36 | New Roman, which is fine, 9.5 points.
| | 04:40 | Justified, so click on the little
justification button there, and then we'll
| | 04:45 | have spacing before and after.
| | 04:47 | So, go down to Format and
click on Paragraph and Before,
| | 04:52 | we're going to have a spacing there of
7.2, and then After, we're going to make
| | 04:57 | sure that we put in, and get
rid of those points, and put in 3.6.
| | 05:03 | The Line Spacing is going to be Exactly,
and we'll take this out that says 12
| | 05:09 | point, make sure it's all gone, just
delete it, and we're going to put in 11.9,
| | 05:16 | and then click on OK, and OK again.
| | 05:18 | There we have our paragraph.
| | 05:20 | Now, we have some other Paragraph
styles here that are body text, the new one
| | 05:24 | that we've just created called
California Body cab, that we
| | 05:27 | need to apply as well.
| | 05:28 | So, click on this paragraph that has
"wav Bicycling," click on California Body
| | 05:32 | cab and do the same thing
for "Cycling is a fantastic," and there you go.
| | 05:38 | You've got your document pretty
well-formatted for the first page.
| | 05:42 | You can create a style from scratch
by creating a style by definition and
| | 05:47 | defining the style as you go.
| | 05:49 | Creating a style by definition gives
you more control and more options than
| | 05:53 | simply creating a style by example.
| | Collapse this transcript |
| Basing one style upon another| 00:00 | When you create new styles, Word
automatically fills in the based upon field,
| | 00:06 | which is right here, with whichever style was
in use when you accessed this dialog box. This may or
| | 00:12 | may not be what you intended, as
this is a very important box when you're
| | 00:15 | building your styles.
| | 00:16 | When a style is based upon another,
the style you are creating uses all the
| | 00:22 | formatting attributes of the
style it's being based upon.
| | 00:25 | Let's take a look at how this can be
either helpful or a nightmare, if you are
| | 00:30 | not aware of exactly how this feature works.
| | 00:33 | Begin by opening up a blank document.
| | 00:36 | And then type in =rand, which stands for random,
an open parenthesis and a close parenthesis.
| | 00:44 | And then just press Enter. There are no spaces.
| | 00:46 | And this is going to give us
three random paragraphs of text.
| | 00:52 | Now what we're going to do is go to the Draft
view, which is underneath the View and Draft.
| | 00:58 | In earlier movies, we turned on this
little Style area over here on this side.
| | 01:04 | What we're going to do is here you see
that this is Normal all the way down, and
| | 01:07 | we're going to apply a Heading 1
style to this very first paragraph.
| | 01:12 | Click anywhere in this paragraph and come
over to your Style pane and click on Heading 1.
| | 01:17 | If you don't have the Style pane open, do an
Alt+Ctrl+Shift+S as your keyboard shortcut.
| | 01:24 | Since we're in this view, you
won't be able to see the Extend key
| | 01:29 | that's located off of the Home tab.
| | 01:31 | So again, it's really
important to remember that keystroke.
| | 01:35 | And we're going to apply the Heading 1 style.
| | 01:37 | So just click on Heading 1. And there it is.
| | 01:40 | And you'll see over here in your
Style area that it says Heading 1.
| | 01:43 | The rest are Normal styles.
| | 01:46 | We're going to go to the Create New
Style button, and when you do, you'll see
| | 01:52 | that the style based on here, when we
go to Create a New Style, is Heading 1
| | 01:57 | because that's where we were, and we
were in that paragraph when we clicked on
| | 02:00 | the New Style button.
| | 02:01 | Now go ahead and do a cancel and
click anywhere in the second paragraph.
| | 02:07 | The Normal style is in use, and we're
going to go to New Style button, and
| | 02:11 | you'll see that this style
is based on the Normal style.
| | 02:16 | Now go ahead and do a cancel here,
and we're going to the very top, right in
| | 02:20 | front of the word "on," and press the
Enter key, and you could just use your arrow
| | 02:24 | up to get up to the top.
| | 02:27 | Now since we've pressed the Enter key,
you'll see that Heading 1 is in use here
| | 02:30 | and type in the word "Title."
| | 02:35 | So Heading 1 is automatically applied here.
| | 02:37 | We're going to create a title test
style that's based upon this Heading 1.
| | 02:43 | So let's go ahead and go back to the Home tab.
| | 02:46 | And we're going to press the Center
button, because we do want it centered.
| | 02:50 | And we're going to make it bold, which it
is, because that's coming from the Heading 1.
| | 02:55 | We also want it to be italics,
and we want it to be underlined.
| | 02:59 | Now we're going to create our style.
| | 03:02 | So do Ctrl+Shift+S as a keyboard
shortcut, and in the Apply Styles box, we're
| | 03:08 | going to type in "Title Test" and press Enter.
| | 03:14 | And we have a new style.
| | 03:15 | Now what we're going to do is
we're going to modify Heading 1.
| | 03:19 | So go down to Heading 1 in your Styles pane.
| | 03:22 | Find the down arrow and click and choose Modify.
| | 03:26 | And we're going to make this
italics and underlined, as well.
| | 03:30 | And then click on OK.
| | 03:31 | Now notice your title no
longer has italics applied to it.
| | 03:36 | That could be a problem because we'd
created a style that had italics as
| | 03:41 | part of its definition.
| | 03:43 | Now notice how Heading 1 settings changes this.
| | 03:46 | What we're going to do now is
we'll go back down to Title Test.
| | 03:52 | And we'll go to Modify.
| | 03:54 | And we'll put italics on
it again and click on OK.
| | 03:57 | Now let's go to Heading 1, and we'll
modify again, and we'll say that we
| | 04:04 | don't want it to be bold.
| | 04:05 | So take the bold off and then click on OK.
| | 04:08 | As you could see, you're not always
getting the results that you might expect.
| | 04:13 | We'll go back one more time to our Test Title.
| | 04:16 | We'll go to Modify.
| | 04:18 | And we'll have to add bold
again and then click on OK.
| | 04:22 | So this could get a little bit tedious
| | 04:24 | of trying to change your styles
and it changing it back when you
| | 04:26 | change something else.
| | 04:28 | You might not even notice that it's changed.
| | 04:31 | What's happening here is
two bolds don't make it right.
| | 04:35 | Since bold has a toggle on/off, the
second bold canceled out the first bold.
| | 04:41 | The same with the italics attribute.
| | 04:43 | So why would you have a
consider using the based on style?
| | 04:46 | Most people like to base their
styles on the Normal Paragraph style.
| | 04:50 | So when changes to the Normal occur,
most of the time you want the rest of your
| | 04:55 | styles to change, as well.
| | 04:58 | If you go down to the Normal style and
you find it in this list over here in
| | 05:02 | your Style pane, and you click on the
down arrow and you go to Modify, you'll see
| | 05:07 | that the style has based on no style.
| | 05:10 | No style is a style in and
of itself, believe it or not.
| | 05:14 | So the no style is based upon document
defaults, which is a very important topic.
| | 05:19 | We'll be covering that later, though.
| | 05:22 | You too can base your styles upon no
style, which will grab its settings from
| | 05:26 | your document default settings.
| | 05:28 | Go ahead and do a cancel here, and if you
hold your mouse over any of these other
| | 05:33 | styles, you'll see the based on style.
| | 05:35 | For example, Strong here is
based on Default Paragraph Font.
| | 05:40 | If I go up to Intense
Emphasis, it's the same thing.
| | 05:44 | If we go up to, let's say Heading 2,
you'll see that has a Based on Normal.
| | 05:50 | Basing one style upon another could be
exactly what you want or maybe not at
| | 05:55 | all what you intended.
| | 05:57 | Being aware of what this box can
do to your new style is important.
| | 06:01 | Keep in mind that most of the time, you
want your based upon style to either be
| | 06:05 | no style or the Normal style, which in
turn are both - straight out that the box,
| | 06:09 | that is - based upon document defaults.
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| Making custom table styles| 00:00 | There may be times when you would
like to save the same formatting that you
| | 00:03 | find yourself applying to tables over and
over again, so you may reuse them in the future.
| | 00:09 | Or you may find yourself repeatedly
adjusting color, fonts, borders, et cetera,
| | 00:14 | and would love to save time by just
clicking on your table once and all your
| | 00:18 | formatting is magically applied instantaneously.
| | 00:21 | Perhaps you need it for just one other table.
| | 00:24 | It only takes a second to quickly
save your formatting as a Table style.
| | 00:27 | So you can just click to apply in another table.
| | 00:30 | That's where the Table styles come in.
| | 00:32 | Now if you scroll down, you'll see a
table in the middle of the first exercise
| | 00:36 | file, and we're going to
click anywhere in the table.
| | 00:39 | Then we're going to go up to the Design menu,
and you'll see the Table Styles gallery.
| | 00:45 | Click on the More button.
| | 00:46 | It's the one with the little line and arrow
pointing down, and here is our Table gallery.
| | 00:51 | Now if you go all the way down to the very
bottom, you'll see different styles that are here.
| | 00:56 | We're going to find the one
that says Colorful Grid - Accent 6.
| | 01:01 | And we've decided that this is the one
that we want to use as our base style.
| | 01:05 | Now you don't want to apply it, not yet.
| | 01:08 | What we're going to do is just
remember that name: Colorful Grid - Accent 6.
| | 01:12 | Then we're going to go down to
New Table Style and click on it.
| | 01:17 | And we're going to give our new
style a name, CA Catalog, CAT
| | 01:25 | And it says that the style
is based on Table Normal.
| | 01:29 | And it's always going to be
based on Table Normal here.
| | 01:32 | So what want to do is we don't want it
to be based on that because it's plain,
| | 01:35 | and you could see the
preview down here at the bottom.
| | 01:38 | We want it to be based on
Colorful Grid - Accent 6. So scroll up,
| | 01:43 | find your Colorful Grid - Accent 6, and click.
| | 01:46 | We want to apply our own little changes to this.
| | 01:49 | One of the things that we want to do is we
want to apply to the heading style italics.
| | 01:56 | We also want to apply a grid to the whole table.
| | 01:59 | So the first off, it says Whole table up here.
| | 02:02 | And we're going to change
this here to 2 1/4 pt.
| | 02:08 | And then we're going to apply,
with this little box over here -
| | 02:10 | it looks like a tiny table,
| | 02:12 | click on the down arrow and choose All Borders.
| | 02:15 | And there you have it.
| | 02:17 | Now if you change your mind, and you
want to go change the point size, you can
| | 02:20 | just go back to it and choose, let's say 1.5 pt.
| | 02:23 | And then apply it again.
| | 02:25 | So click on the down arrow
and All Borders. There it goes.
| | 02:31 | Now sometimes when you're trying to
refresh things in this box, it doesn't
| | 02:35 | happen automatically,
| | 02:36 | and you have to actually
select that option one more time.
| | 02:40 | So just be aware of that
when you're working in this box.
| | 02:43 | We're also going to apply italics.
| | 02:47 | Now we don't want to apply
italics to the whole table.
| | 02:49 | So where it says Apply formatting to,
go and click on the down arrow and choose
| | 02:54 | Header Row and then click I
for italics. There you go.
| | 02:59 | So those are our changes.
| | 03:00 | And what we're going to do is - one more
thing down here at the bottom, it says
| | 03:04 | Only in this document.
| | 03:05 | We're going to change that to New
documents based on this template.
| | 03:08 | So go ahead and click that
little button and then click on OK.
| | 03:13 | Now nothing happened.
| | 03:14 | You can see that your Table
style is still very plain.
| | 03:18 | So what we want to do is go back up
to the More button and click again.
| | 03:22 | And you'll see your Custom Table Style
up here. Remember, we named it the alias
| | 03:25 | CAT, sitting up here.
| | 03:27 | And if you click on it,
it applies it to the table.
| | 03:30 | Let's open up exercise file number 2,
and you'll see a table that's very similar
| | 03:35 | to the one that we were in.
| | 03:38 | So go ahead and click on it.
| | 03:39 | And we're going to go to Design.
| | 03:41 | And we're going to click on the More button.
| | 03:44 | And there is no CAT here to
apply it to, so why? What happens?
| | 03:49 | When you create a style and add it to
the Normal template by selecting the
| | 03:53 | option for New documents based on
this template, only new documents or
| | 03:58 | documents going forward, based upon the
normal template, or whatever template the
| | 04:02 | document you created the style was
in that was open when you chose this
| | 04:06 | option, will include the
new style, but all is not lost.
| | 04:10 | There is a way to copy styles
between documents and templates.
| | 04:14 | And we'll cover that in a later chapter.
| | 04:17 | Now open a new document.
| | 04:19 | So click in your document once
and do a Ctrl+N on your keyboard.
| | 04:23 | And it will open a new document.
| | 04:25 | And we're going to insert a table.
| | 04:27 | So go to Insert and go to Table.
| | 04:31 | And then just drag your mouse over
whatever amount of boxes you want.
| | 04:35 | It really doesn't matter how big this is.
| | 04:36 | And when you let go, you have a new table.
| | 04:40 | And now go to the More button.
| | 04:42 | And there is CAT, right up here at the top.
| | 04:44 | If you hold your mouse over it, you
will see your tooltip underneath your
| | 04:47 | Custom tools for CAT.
| | 04:48 | And when you click, it applies it to the table.
| | 04:50 | Now I'm going to do a Ctrl+Z to undo.
| | 04:55 | And I'm going to show you just
one other way to apply this style.
| | 04:58 | Instead of having to go and open
up the Table gallery, you could do
| | 05:02 | Ctrl+Shift+S on your keyboard.
| | 05:05 | And remember, our alias is CAT.
| | 05:07 | So type in CAT and press
Enter. And there it is.
| | 05:12 | You can create your own Table styles in
a document to save yourself from having
| | 05:16 | to apply the same formatting over
and over again in your documents.
| | 05:20 | Using Table styles also provides
consistency throughout your documents in color,
| | 05:24 | font, and other formatting attributes.
| | Collapse this transcript |
|
|
4. Modifying Styles to Fit Your NeedsUpdating a style to match selected text| 00:00 | Let's say you need to update a style.
| | 00:03 | Perhaps it needs to be underlined
instead of bold, or perhaps you need to use
| | 00:07 | left-align formatting as
opposed to a first-line indent.
| | 00:10 | The beauty of styles is that instead of
having to create a new style and apply it
| | 00:15 | throughout or take the time to make
this change manually throughout your
| | 00:18 | document, you simply update the
preexisting style, and you're done.
| | 00:23 | In this document, first we need to
change the formatting from bold to underline
| | 00:27 | in all the names and terms, such as
Brendan, Plantersville, DDF, Fund.I and
| | 00:34 | Partnership over here.
| | 00:35 | Now these are also throughout our document.
| | 00:38 | And if this is 250-page document - ours is
actually only 5 pages, but keep in mind
| | 00:44 | how much time this is going to save you.
| | 00:46 | We're going to do this By Example.
| | 00:48 | So select any instance,
| | 00:50 | I'm going to select Brendan
here, of the text names style.
| | 00:55 | And what we're going to do is we're going to
take the bold off and put the underline on.
| | 01:00 | Now our style hasn't changed.
| | 01:02 | So we need to change the
style as well and update it.
| | 01:05 | So over here in our Styles pane, and if
you haven't turned it on yet, make sure
| | 01:10 | that you click on the Extend
button or do your keyboard shortcut of
| | 01:14 | Alt+Ctrl+Shift+S. And then find
Txt Names and do a right-click.
| | 01:20 | And then choose Update Txt Names
to Match Selection, and that's it.
| | 01:25 | Now this has been changed
throughout our, let's say 250-page document.
| | 01:30 | And this is going to save
you an enormous amount of time.
| | 01:34 | Okay, now what we want to do is we're
going to select one instance of the Txt
| | 01:38 | First Line, and if you go down here,
remember the Txt First Line is this
| | 01:42 | Additional Contributed Equity and
our Adjusted Capital Account Balance.
| | 01:46 | And again, this is something
that's throughout our document.
| | 01:49 | So you can select any instance.
| | 01:51 | I'll just choose this one
here underneath Article I, 1.1
| | 01:54 | that says Additional Contributed Equity.
| | 01:57 | And I'm going to select it.
| | 01:59 | And I'm going to, let's say, put the italics on.
| | 02:02 | So let's go up here to
italics, and I'm going to click.
| | 02:06 | So now we have italics added, but
we haven't changed our style yet.
| | 02:11 | So we're going to go over here to
our Style pane, and we're going to find
| | 02:13 | our Txt First Line, do a right-click,
| | 02:16 | and say Update Txt First Line to
Match Selection, and throughout our
| | 02:21 | document, it's been applied.
| | 02:23 | So far, all the modifications
have been to Character styles.
| | 02:27 | The body text in our document
doesn't match the rest of our document.
| | 02:31 | That's this part in here, like this
Whereas, Whereas, Now, Therefore.
| | 02:36 | Everything else is justified.
| | 02:38 | So we want to take all of
those instances of our body text,
| | 02:43 | and we want it to change to be justified.
| | 02:46 | So select any instance of it.
| | 02:48 | And I'll select this one here.
| | 02:50 | And by the way, remember I can tell that
this is Body Text by looking up here in
| | 02:54 | my Classic 2003 Styles box.
| | 02:57 | If you don't have that turned on, we did cover
the Classic 2003 Styles box in an earlier movie.
| | 03:03 | Now we have this selected, our Body
Text paragraph, and we're going to, By
| | 03:08 | Example, make a little change up here.
| | 03:10 | So it's left-aligned.
| | 03:12 | We want it to be justified.
| | 03:14 | So click on Justify and remember,
we haven't changed our style yet.
| | 03:18 | So we're going to go over to
Body Text, do a right-click,
| | 03:22 | and we're going to say Update Body Text
to Match Selection, and now throughout
| | 03:26 | our document, it matches
the rest of our formatting.
| | 03:30 | You can imagine just how long these
changes would have taken to make the
| | 03:33 | adjustments we did in our document by using
direct formatting and applying it manually.
| | 03:39 | You can see how you can make
modifications much more quickly and easily to your
| | 03:44 | document by utilizing the power
of Character and Paragraph styles.
| | Collapse this transcript |
| Modify styles using the Style Inspector| 00:00 | New to Word 2007 is the Style Inspector.
| | 00:04 | It allows you to reset and clear
paragraph and character formatting from your
| | 00:08 | styles and to see what type of
direct formatting may be applied to your
| | 00:12 | paragraphs, characters and styles.
| | 00:14 | To see how this works, let's
play around in a new document.
| | 00:19 | To open the Style Inspector, first
open the Style pane, and you can do
| | 00:24 | Alt+Ctrl+Shift+S on your
keyboard, and your Style pane pops up.
| | 00:29 | What we're going to do is we're
going to open up the Style Inspector, and
| | 00:33 | you may remember these other buttons down here,
like New Style if you've been following along.
| | 00:38 | Your Style Inspector is in the middle.
| | 00:40 | So click on it, and there it is.
| | 00:45 | By looking at the Style Inspector, and
I'm just going to move my mine over here
| | 00:49 | to the right, by looking at the
Style Inspector, you'll see Paragraph
| | 00:52 | Formatting is set to Normal.
| | 00:54 | And again, in previous movies, we learned
that the Normal style is always in use
| | 00:58 | when you open a new document, by default.
| | 01:00 | So the Normal style is in use.
| | 01:02 | We have no direct formatting.
| | 01:04 | That's this area here that says Plus: <none>.
| | 01:07 | And then Text level formatting, you
have Paragraph Formatting with your
| | 01:11 | paragraph styles, Text level
formatting, this would be where your
| | 01:14 | Character style shows up.
| | 01:16 | And it's just set to the default right now.
| | 01:19 | And then underneath of it, it says Plus:
| | 01:21 | <none>, so that all these areas are
blank because of course we haven't started
| | 01:24 | typing anything yet, but
let's see how this thing works.
| | 01:27 | We're going to type an equals sign
and then rand for random, and then we're
| | 01:34 | going to do open and close
parentheses and do Enter.
| | 01:37 | There are no spaces.
| | 01:39 | We'll get our three random paragraphs of text.
| | 01:43 | We're going to select the very first paragraph.
| | 01:45 | So select it, and notice now
the Normal style is still in use.
| | 01:51 | We're going to apply bold,
italics and underline.
| | 01:54 | So click on B, I and U. Now as we're
doing that, you notice down here at the
| | 02:00 | bottom it says Text level formatting.
| | 02:02 | It's been directly applied of
bold, italics and underline.
| | 02:05 | Let's change the Font.
| | 02:08 | It doesn't matter which one you choose.
| | 02:09 | I'll just use Arial here.
| | 02:12 | And now Arial is added.
| | 02:13 | Let's do one more thing. Let's Center it.
| | 02:18 | When you center this style, look what happens.
| | 02:22 | It changes from Plus down here in
the bottom as your direct formatting to
| | 02:26 | something that's being
directly formatted up here.
| | 02:29 | We even have a Latin up here now, (Latin)
Arial, Bold, Italics, Underline and Centered.
| | 02:35 | And they all follow
underneath the Paragraph Formatting.
| | 02:37 | What's at work here is known as cascading
styles, where one of your styles, or direct
| | 02:43 | formatting, overrides another, which
depends on where it resides in the cascade.
| | 02:49 | Let's select the word "galleries"
up here in the first paragraph.
| | 02:53 | And just double-click on it.
| | 02:55 | And we're going to make it red.
| | 02:56 | So let's change the font
color by going up here to the top.
| | 03:00 | And it looks like a giant A with
an underline underneath of it,
| | 03:04 | and click on the down arrow and choose red.
| | 03:09 | And now we have a red "galleries" here.
| | 03:11 | If you look over here, now we have Plus:
| | 03:14 | Arial, Bold, Italics, Underline, Red as
part of the Text level formatting, and up
| | 03:20 | here at the top, the Paragraph
formatting also has all those things, except for
| | 03:25 | the difference you might notice
is this says Centered, but not Red.
| | 03:30 | And this doesn't have
Centered in it. It only says Red.
| | 03:33 | So that's a difference there.
| | 03:35 | Now again, that's part of the
cascading styles and how they work.
| | 03:39 | We're going to select
that first paragraph again.
| | 03:42 | And we're going to apply the
Heading 1 style from our Styles pane.
| | 03:46 | Now look what happens.
| | 03:48 | The Paragraph formatting up here at the
top says Heading 1, has Plus: <none>,
| | 03:54 | and there's no direct formatting at
all in the character part of the styles.
| | 03:58 | So click on the word "galleries,"
| | 04:01 | and you'll see Plus: Red.
| | 04:03 | Click on this very last button right here.
| | 04:05 | It looks like an A with a little eraser.
| | 04:07 | If you hold your mouse over it,
you get a tooltip that says Clear
| | 04:10 | Character Formatting.
| | 04:12 | And when you click on it, it removes that.
| | 04:15 | So that's what each one of these
little erasers will do for you over here.
| | 04:19 | You can click on this first one where
it says Reset to Normal Paragraph style,
| | 04:24 | and that's a handy one. But you see
we still have some formatting left.
| | 04:27 | You could tell that it's still
bold or something going on there.
| | 04:30 | So look, it says Plus: <none>.
| | 04:31 | It says, Default none.
It says Plus: <none> here.
| | 04:35 | So a little trick here is to click on
Clear All, and that'll reset it back to
| | 04:40 | the base, even though it said Normal
up at the top. I found if you click on
| | 04:44 | Clear All that'll help.
| | 04:46 | There are a few more buttons down
here at the bottom that are nice to know
| | 04:50 | that they're there.
| | 04:51 | This Reveal Formatting, we covered
this in an earlier movie, but it's nice to
| | 04:55 | have this button here, because if
you're not sure exactly what's going on, like
| | 04:59 | if I do a Ctrl+Z here and get our
bold back, I'm not sure what's going on.
| | 05:04 | I can click on the Reveal Formatting.
| | 05:08 | And I have my Style pane here.
| | 05:10 | And here is my Reveal Formatting pane.
| | 05:12 | It will tell me exactly what's
going on in that paragraph.
| | 05:15 | I can see, if I turn all of my options
on that we talked about in an earlier
| | 05:19 | movie, the Margins, the Sections, the
Layout, the Paragraph, everything here.
| | 05:25 | So the Reveal Formatting pane
will work well in a lot of instances,
| | 05:29 | and it's easy to get to from the Style
Inspector. And also, you have New Style.
| | 05:34 | Double-click on "galleries" again, and
let's make it red, and red should still be on,
| | 05:39 | so you should be able to just click
the giant A. And we'll make it red again.
| | 05:44 | Click on the New Style button, and we're
going to call this Txt Red, and where it
| | 05:54 | says Style type, we're going to click
on the down arrow, and we're going to
| | 05:58 | choose Character and then click on OK.
| | 06:00 | Now, you have your new style, and if you use
your non-contiguous text selection, which
| | 06:06 | means just double-click on any word,
hold your Ctrl key down and double-click on
| | 06:11 | a few more while you
have the Ctrl key held down,
| | 06:14 | then we can apply the Txt Red character
style from the Style pane bye just clicking
| | 06:19 | on it, and it applies it to everything.
| | 06:22 | It floats on top of everything,
so you can move it around.
| | 06:26 | You can move it all the way
to the left, and it will dock.
| | 06:28 | You can take it and move it
all the way over to the right.
| | 06:31 | I'm clicking on this blue area here
at the very top, anywhere in here.
| | 06:35 | I can just move it anywhere I want.
| | 06:37 | The neat thing is, too, that if I go to View
and I go to the Draft mode, it's still there.
| | 06:43 | If I close this Style pane, it's still there.
| | 06:46 | Now you can close it by clicking
on the little X at the top-right.
| | 06:50 | The new 2007 Style Inspector could be
a handy little tool to have around when
| | 06:57 | you're utilizing the power of styles.
| | Collapse this transcript |
| Automatically modifying styles| 00:00 | There is an option in Word that
certainly sounds good in theory, but it can
| | 00:04 | also be a dangerous little button if you
don't know exactly what the function will do.
| | 00:09 | It's called the
Automatically Modify Style option.
| | 00:13 | It will be easier for us to see for
ourselves how this works if we just apply
| | 00:17 | and use the function.
| | 00:18 | So let's get started.
| | 00:21 | Let's start by opening up the Style Inspector.
| | 00:24 | Remember that it's located on the Style pane.
| | 00:27 | So go ahead and open up your Style pane,
and you are going to click on, not New
| | 00:32 | Style, but the Style Inspector.
| | 00:35 | It's the button right in the
middle on this row of three.
| | 00:39 | If we look at this, each one of
these paragraphs has body text supplied.
| | 00:44 | Select the first paragraph and
click on B for bold, and it says Plus:
| | 00:52 | <none> here, as far as the paragraph
formatting goes, but we do have direct
| | 00:57 | formatting of bold applied to this style.
| | 00:59 | That's what our intention
was, and it works great;
| | 01:03 | everything is good so far.
| | 01:06 | Close the Style Inspector and do an undo,
| | 01:10 | Ctrl+Z on your keyboard, and we'll get a
fresh new start, remove the bold there.
| | 01:18 | Let's see what happens when we
choose the Automatically Update option.
| | 01:21 | We are going to modify
the style called Body Text.
| | 01:25 | So come over here to your Style pane,
and you are going to find Body Text;
| | 01:30 | hold your mouse over it, and click on
the down arrow, and then choose Modify.
| | 01:35 | Now, down at the bottom, there is a
check box for Automatically update;
| | 01:41 | click it and then click on OK.
| | 01:45 | Now make sure your first
paragraph is still selected.
| | 01:49 | Our scenario is we want to change
the first paragraph's formatting only.
| | 01:54 | That's why we selected it in the first place.
| | 01:57 | This time, we are going to apply underline.
| | 01:59 | So click on the U for
underline and look what happens;
| | 02:03 | everything changes.
| | 02:05 | Notice how all of our paragraphs
changed, which was not our intention at all.
| | 02:10 | Let's also check out this style.
| | 02:13 | If we go back over to Body Text, you'll
see that part of this Styles attributes
| | 02:18 | now includes underline.
| | 02:20 | You could see it here in your tooltips,
or you can open this up underneath
| | 02:24 | the Modify, and you could see it
down in here, and you could see that
| | 02:28 | underline is also applied.
| | 02:30 | So it became part of the
attributes for the whole style.
| | 02:33 | Now, I'll do a cancel here, and we are going
to apply italics to the whole paragraph.
| | 02:39 | So I will click on I for italics.
| | 02:42 | Everything is now in italics and underlined.
| | 02:45 | If you check out the style, you'll
see that now italics and underline are
| | 02:50 | part of that style.
| | 02:51 | Another issue with this option that can
unknowingly cause problems is if any of
| | 02:57 | the styles were based on the style in
which you selected the Automatically
| | 03:02 | Update option, it'll also have
underline and italics applied, and it becomes
| | 03:07 | part of its style, as well.
| | 03:09 | It's for this reason that a lot of seasoned
style users shy away from using this feature.
| | 03:14 | On the other hand, if this is your
intention, it may come in handy in
| | 03:18 | certain circumstances.
| | 03:20 | The key is to understanding how it works,
and what using this feature can result in.
| | 03:25 | Using the Automatic Update feature can
affect styles in a way that may be unexpected.
| | 03:32 | Knowing the possible outcome of
applying this feature to a style, or related
| | 03:36 | styles, can help you avoid
unnecessary grief in the future.
| | Collapse this transcript |
| Modifying table styles| 00:00 | Word allows you to make changes to, and
modify things, such as color, borders,
| | 00:04 | font and banding, which is an
alternate shading applied to rows or columns, to
| | 00:09 | any of Word's 143 built-in Table styles.
| | 00:14 | You also may need to modify and
adjust the style you've created yourself.
| | 00:18 | Let's say you decide on the Cycle
California page that the table would look
| | 00:22 | better instead of this
orange in a shade of green.
| | 00:26 | We are going to go to the design
gallery, so click anywhere in the table.
| | 00:31 | You may notice that when you are outside of the
table, this Design and Layout is not available.
| | 00:37 | Click outside of the table, and see, it
disappears, so you have to be inside of
| | 00:41 | this table in order to see those options.
| | 00:44 | So click in the table.
| | 00:45 | We are going to go to the Design menu,
and we are going to click on the More
| | 00:50 | button at the bottom of this gallery.
| | 00:52 | You may remember it's the one with
that little line and arrow pointing down.
| | 00:56 | We want to pick out a shade of green,
so you could find one that you like here
| | 01:01 | by just holding your mouse over it.
| | 01:04 | We've got a bunch of
different options available here.
| | 01:08 | We are going to find the style that says
Medium Shading 2 - Accent 3 and click on it.
| | 01:18 | There it is, and that looks pretty good.
| | 01:21 | But let's go ahead, and we'll make a
few adjustments to this and modifications.
| | 01:26 | We are going to apply italics up here
to the top, and we are also going to make
| | 01:30 | it a darker shade of green.
| | 01:31 | Now, to make these changes, we are going
to go up here to the More button. Again,
| | 01:36 | it's the little line with
arrow pointing down. And click.
| | 01:41 | We are going to choose Modify
Table style, down here at the bottom.
| | 01:46 | We are going to give it a name of Cycle Cali.
| | 01:55 | We'll give it an alias of CC.
| | 01:58 | You don't always have to give things
aliases, but it's good to get into that habit.
| | 02:03 | Then after we give it the alias, we'll say
that we want, again, the header to be italics.
| | 02:09 | So we are going to come down to this
area here that says Apply formatting to:
| | 02:13 | and change this to just the Header row.
| | 02:16 | We are going to click on this
I for italic, and there it is.
| | 02:19 | It shows in our little preview down here.
| | 02:22 | We also want the header to
be a darker shade of green.
| | 02:25 | So Header row is already
selected. Here is our color box.
| | 02:29 | So click on the down arrow next to it,
and let's say we want the very darkest
| | 02:33 | color, this Olive Green.
| | 02:35 | We are going to choose Only in this
document at the bottom here, and we are
| | 02:40 | going to click on OK.
| | 02:41 | Our Cycle Cali, CC is now in the table gallery.
| | 02:46 | So if you click on the More button,
you'll see it up here at the top.
| | 02:49 | So let's say, oops!
We forgot to add something to our new style.
| | 02:53 | To modify your new style, just
right-click on it from the gallery and
| | 02:58 | choose Modify Table style.
| | 03:01 | This is kind of strange.
| | 03:03 | Notice that Word didn't
actually create a new Table style;
| | 03:07 | it seem like that's what we were doing at first.
| | 03:10 | What it did was created an alias
only and kept its original name.
| | 03:14 | This means that you actually
modified the built-in style.
| | 03:19 | Every Table style in Word, all 143 of
them, begin by using a built-in style
| | 03:25 | called the Table Normal.
| | 03:27 | You'll see it right here.
| | 03:29 | All other modifications are
applied on top of the Table Normal style.
| | 03:34 | This means that all Table styles,
whether they are built-in or those that you
| | 03:38 | create yourself, are
based up on the Table Normal.
| | 03:42 | If you've been following along, you may
remember we covered the subject of based
| | 03:46 | upon in an earlier movie.
| | 03:48 | You just need to follow the same
steps to modify Table styles that
| | 03:52 | you've created yourself.
| | 03:53 | It's easy to modify pre-built styles,
or change attributes of Table styles
| | 03:58 | you've created yourself.
| | 03:59 | Just a few clicks, and voila!
| | 04:01 | You are done.
| | Collapse this transcript |
|
|
5. Using the Quick Style GalleryApplying styles with a click| 00:00 | New to Word 2007 is the Quick Style Gallery.
| | 00:04 | The gallery is designed as a quick
way to get to, and apply, your most
| | 00:08 | frequently used styles.
| | 00:10 | Here is your gallery here.
| | 00:12 | Microsoft's intention of locating the
gallery on the main tab in Word from the
| | 00:17 | Home tab is no mistake.
| | 00:19 | It shows just how important even
Microsoft thinks styles are to utilizing Word
| | 00:23 | to its fullest potential.
| | 00:25 | Let's begin by opening up a new document.
| | 00:28 | Type the word "Title" and press Enter.
| | 00:33 | Type the equal sign, rand, and open
parentheses and type the number 7, and
| | 00:40 | then close parenthesis.
So =rand(7) and Enter and no spaces.
| | 00:49 | Now, this is going to give us
some random text to work with here.
| | 00:52 | We are going to open the Style pane.
| | 00:55 | So on your keyboard, press Ctrl+Alt+
Shift+S. We are going to use that keyboard
| | 01:01 | shortcut to open it up.
| | 01:02 | As we've learned in a previous movie,
Word comes with 264 pre-built styles.
| | 01:10 | Out of those 264 pre-built styles,
Microsoft has included what they
| | 01:15 | consider to be some of the most
commonly used Linked and Paragraph styles
| | 01:19 | in the Style gallery for you;
| | 01:21 | which is the Normal style, Title
style, Subtitle, and Heading styles.
| | 01:27 | Up here at the top, you'll
see these styles available;
| | 01:30 | here is Heading 1, Heading 2,
Title, Subtitle, et cetera.
| | 01:35 | Now go up to the top of your document
and click in this Title paragraph here.
| | 01:39 | And then hold your mouse over any of
these styles, and you'll see that it changes.
| | 01:45 | This, again, is called the Live Preview.
| | 01:47 | It's a great new feature in Word 2007.
| | 01:51 | Now we can expand the Style gallery.
| | 01:53 | There are more styles than just this one row.
| | 01:57 | So we are going to click on the
Expand here or the More button and when you
| | 02:01 | click on it, there is our gallery.
| | 02:03 | When you hold your mouse over these,
in this particular document the style
| | 02:07 | gallery is small enough that you could
see the title is changing when we are
| | 02:11 | using these different styles.
| | 02:13 | We'll see what it looks like before we apply it.
| | 02:16 | Sometimes it's a little large though,
and you can't even see your document,
| | 02:20 | especially if you are using a small monitor.
| | 02:23 | If you click outside of this box here,
you can click on this middle button, or I
| | 02:28 | could just scroll through, and I can
hold my mouse over any of these styles or
| | 02:33 | scroll up over each one and see them.
| | 02:35 | We are going to apply the
Title style to the Title.
| | 02:41 | So here, underneath of Title, we'll go
here to Title style and if you can't see
| | 02:46 | it, remember you can just use your
little scroll up or scroll down, click on
| | 02:50 | Title, and apply it.
| | 02:51 | Then we are going to apply the H1
style from our gallery by just clicking
| | 02:56 | anywhere within our paragraph.
| | 02:58 | Make sure you don't have anything
selected if you are not selecting the entire
| | 03:02 | paragraph, because the Heading styles
are what's called Link styles in 2007, and
| | 03:07 | you could use them as either
Character styles or Paragraph styles;
| | 03:11 | so if you are using it as a
Paragraph style, you just want to be in the
| | 03:15 | paragraph somewhere and don't have anything
selected; otherwise, it'll be a character style.
| | 03:20 | Click on Heading 1, and we are going
to go down to the second paragraph, and
| | 03:24 | apply Heading number 2.
| | 03:26 | Down towards the bottom here,
let's just apply a few more things.
| | 03:29 | We'll apply a Character style.
| | 03:31 | It doesn't matter where, just anywhere in
your document here, just a word or so,
| | 03:36 | and we are going to scroll down until
we see Emphasis and apply it and choose
| | 03:41 | another word, and we'll apply Strong.
| | 03:44 | Now, you may remember from a
previous movie that Word's pre-built character
| | 03:49 | styles Emphasis and Strong are design
elements, not an explicit format in and of itself.
| | 03:55 | Now, many people believe that Emphasis
is just another word for italics, but
| | 03:59 | this isn't necessarily true.
| | 04:01 | When using style sets,
Emphasis changes with each.
| | 04:04 | For example, when you use the Elegant
Quick Style set, Emphasis is displayed as
| | 04:09 | bold and small caps.
| | 04:11 | Although Word's Style gallery and pre-
built styles certainly come in handy and
| | 04:15 | are quick and easy to use, a lot of
the time you want to customize a gallery
| | 04:19 | to reflect our own styles, or we may want to
modify the built-in styles that are already there.
| | 04:25 | In the rest of this chapter,
we'll learn just how to do that.
| | Collapse this transcript |
| Saving a selection as a new Quick Style| 00:00 | A quick way of creating a new style,
and at the same time create a new Quick
| | 00:04 | style, is to first create the example
and then use a use shortcut of the style
| | 00:08 | gallery to add to the gallery.
| | 00:10 | Start by opening up a new document, and
then click in it and type in =lorem(5)
| | 00:23 | and then press Enter.
| | 00:26 | This is another way of
getting random text in Word 2007.
| | 00:29 | We are going to select the first paragraph.
| | 00:33 | We are going to make it blue.
| | 00:35 | So, click on your capital A here and click
on the down arrow and select the blue color.
| | 00:40 | We are going to make it bold, so click on
B for bold, underline, and just for kicks,
| | 00:48 | let's do italics and choose justify.
| | 00:52 | Now, this is what we
want our style to look like.
| | 00:54 | We are going to go to the gallery, and we
are going to click on the click More button.
| | 00:58 | It's the one with the little
line and arrow pointing down.
| | 01:01 | Click on it, and then we are going to
choose Save Selection as a New Quick Style.
| | 01:05 | We are going to name this Intro.
| | 01:11 | You may also want to notice
this Paragraph style preview.
| | 01:14 | It shows you exactly what
the style will look like.
| | 01:17 | Click on OK, and what I want to show
you here is, it's in our gallery, it's the
| | 01:22 | very first thing here, but if you do a
right-click and Modify, you will see that
| | 01:27 | the style type, you can't change it.
| | 01:30 | It's automatically saved as a Linked style.
| | 01:33 | So, let's say we want to create a
Paragraph style. How would we do that?
| | 01:37 | Click on OK and select any word.
| | 01:39 | I am going to select in the
second paragraph down here, Viverra.
| | 01:43 | Just make sure it's a word is
not in this first paragraph.
| | 01:47 | And what I am going to do is I
am going to apply, By Example,
| | 01:51 | everything that I want my
style to look like first.
| | 01:53 | So, click on B for bold, and we will
choose italics, and we will make this
| | 01:58 | Red and choose Red.
| | 02:01 | Okay, so that's our style, but
we just haven't created it yet.
| | 02:05 | So, we are going to go up
to the More button again.
| | 02:07 | We are going to say Save Selection as a
New Quick Style, and we will give it a
| | 02:11 | name, and we will called this Txt Red.
| | 02:15 | Here is our style preview here.
| | 02:17 | But before you click on OK, go to Modify.
| | 02:20 | Now, you can change the Style type.
| | 02:23 | So, let's change it to
Character, and then click on OK.
| | 02:27 | Now you can select several other
words here, and you can just apply your
| | 02:32 | character style Txt Red to it, and can
use a non-contiguous text selection.
| | 02:37 | You just hold that down Ctrl Key to
select individual pieces of text if you are
| | 02:41 | wondering what I was doing there.
| | 02:44 | It's that easy save a
selection as a New Quick Style.
| | 02:47 | In the next movie, we will be learning
how to add styles we have already created
| | 02:51 | and remove styles we
don't want from the Gallery.
| | Collapse this transcript |
| Adding and removing styles in the Quick Styles Gallery| 00:00 | Just as easy as saving a selection to
the gallery, you can also easily add
| | 00:05 | styles you've already created, or pre-
built styles to the gallery, and remove
| | 00:10 | those that you're not using, or you use rarely.
| | 00:13 | You can also add styles to the
gallery as you're creating them.
| | 00:16 | We're going to view the styles that are
contained in out Quick Style Gallery already.
| | 00:21 | Here are some of them here, but if
you click on the More button, you'll be
| | 00:24 | able to see the rest.
| | 00:26 | So we have styles that are created here.
| | 00:28 | There is a few that are our own,
and then we've got this Normal.
| | 00:31 | We've got Heading 2, and No Spacing
that are pre-built styles that are here.
| | 00:37 | What we're going to do is open the
Style pane, so click anywhere out of your
| | 00:41 | gallery, or you can hit
the Escape key to close it.
| | 00:44 | Then we're going to go here to the
Extend button, or you could use your
| | 00:48 | keyboard shortcut of Alt+Ctrl+Shift+S.
We're going to add the preexisting
| | 00:53 | style, California Heading.
| | 00:56 | So simply right-click on it, and we're
going to say Add to Quick Style Gallery,
| | 01:01 | and select, and there it is.
| | 01:03 | Now if I expand this out, you'll see
that the alias is CH1, and it's showing an
| | 01:09 | alias up here in the gallery of CH1.
| | 01:11 | So that's our heading style here.
| | 01:14 | Let's add a new style to
the gallery automatically.
| | 01:19 | We're going to select
this "Who can say" paragraph.
| | 01:22 | After selecting it, we're going to
directly apply 9.5, so change this.
| | 01:27 | Times New Roman is fine, but the
point size, instead of 12, should be 9.5.
| | 01:32 | Then we're going to justify this.
| | 01:34 | So go over underneath the Paragraph, and
click on Justify, and there is our style.
| | 01:39 | Let's use the Apply Styles
box to create our new style.
| | 01:43 | So use the keyboard shortcut
Ctrl+Shift+S, and there is our Apply Styles box.
| | 01:49 | We're going to Name this Ca, for California
Body, cb, as our alias, and then press Enter.
| | 01:58 | Now notice that it's automatically added to
the gallery when you use the Apply Styles box.
| | 02:05 | Select the subtitle in
the top-right column here.
| | 02:09 | It says Orange County Oasis.
| | 02:12 | If you triple click in that
paragraph, it will select it.
| | 02:14 | We're going to put on it
Arial instead of Times New Roman.
| | 02:19 | So click on your down arrow and choose Arial.
| | 02:22 | We're also going to make it 9.5 points.
| | 02:26 | We'll make it bold as well.
| | 02:28 | So click on B for bold.
| | 02:30 | Now if you've been following along, and you
have opened up the Classic 2003 Styles box,
| | 02:35 | we're going to create our style that way.
| | 02:38 | So press your Alt key to find out what your
keystroke is, if you might have forgotten.
| | 02:42 | Mine says number 4.
| | 02:44 | Whatever your number is
press, Alt and that number.
| | 02:47 | So I'm going to do Alt+4 on mine.
| | 02:50 | It pops me right up into that
Classic Word 2003 Styles box, and I'm ready
| | 02:55 | to create my style.
| | 02:57 | The name of this particular style is
going to be Ca Body Subtitle and put a
| | 03:07 | comma and cbs, and press Enter.
| | 03:11 | Now notice when using this method,
it's not added to the gallery by default,
| | 03:16 | but that's okay;
| | 03:17 | we can still add this to the gallery.
| | 03:20 | So go over to the Style pane, and you're
going to find your Ca Body Subtitle, cbs.
| | 03:27 | Click on the down arrow.
| | 03:28 | Choose Add to Quick Style Gallery, down at
the bottom of this list, and there it is.
| | 03:35 | There is one other option when you're
creating a new style, and that's from the
| | 03:39 | New Style button that's
located on the Styles pane.
| | 03:43 | If you click on New style, you'll see down
here that it says Add to Quick Style List.
| | 03:48 | That's checked by default.
| | 03:50 | Now you can uncheck that, so it
won't be added to the gallery as well.
| | 03:56 | Now go ahead and cancel here.
| | 03:58 | We're going to open up a new document,
so click anywhere in your document and
| | 04:01 | do Ctrl+N on your keyboard for New.
| | 04:05 | Take a look at the gallery now.
| | 04:07 | It doesn't have our new styles in here at all.
| | 04:10 | If you want your styles to be available
in the gallery every time you open a new
| | 04:14 | document, you do have the option of
creating a Quick Style set, and then setting it
| | 04:19 | as your default, or just selecting that
styles set when you need those styles.
| | 04:23 | We'll be covering this option in
upcoming movies on Quick Style sets.
| | 04:28 | Now close the document.
| | 04:29 | We're going to return to the California Calm.
| | 04:32 | You may need to remove styles from
the gallery that you don't need, or
| | 04:36 | you hardly ever use.
| | 04:37 | Removing styles couldn't be easier.
| | 04:40 | All you do is right-click.
| | 04:42 | So let's remove the FB style.
| | 04:44 | So up here in the gallery, right-click
and say Remove from Quick Style Gallery.
| | 04:49 | It's just that easy.
| | 04:52 | You can also remove Word's default
built-in styles from the gallery.
| | 04:56 | So if they're getting in your way of
your own custom styles, you can click on
| | 05:00 | the down arrow, choose whichever one you want.
| | 05:02 | How about we remove No Spacing here?
| | 05:05 | Do a right-click, and say
Remove from Quick Style Gallery.
| | 05:08 | Now when you're doing that,
it's not deleting the style;
| | 05:11 | it's just removing it from the gallery itself.
| | 05:14 | In conclusion, you can add styles to
the gallery as you create the style, after
| | 05:19 | you've created the style by modifying,
or even automatically adding to the
| | 05:24 | gallery as you're creating.
| | 05:26 | Adding and removing styles from the
Style gallery is simple and straight
| | 05:30 | forward; just right-click.
| | Collapse this transcript |
|
|
6. Using Quick Style Sets to Format an Entire DocumentFormatting an entire document with one click| 00:01 | Style sets are a great new feature in Word 2007.
| | 00:05 | Just as Microsoft comes with built-in
styles, they went a step further and added
| | 00:09 | 11 pre-built style sets,
| | 00:12 | a feature where you can format or
reformat your entire document with sets of
| | 00:17 | styles in just one click.
| | 00:20 | Click on the down arrow next to the
Change Styles button from the Home tab.
| | 00:24 | So you see that Change Styles is right here.
| | 00:27 | There is a little down arrow.
| | 00:28 | Click on it, and then point to Style Set.
| | 00:33 | A list of the pre-built
style sets are shown here.
| | 00:37 | These are the eleven built-in
styles that come with Word 2007.
| | 00:42 | Now if you or someone else that works
on your computer added things to it,
| | 00:46 | you'll see those here, as well.
| | 00:48 | Now hold your mouse over each one of these
style sets, and you can watch the magic happen.
| | 00:55 | This is a Live Preview.
| | 00:56 | You could see how this document
changes quite a bit with each one of these
| | 01:00 | styles. The colors are changing, the fonts
are changing, and it looks pretty darn good.
| | 01:05 | We're going to select the one
that says Fancy, and click on it.
| | 01:10 | Then view your document, and there it is.
| | 01:13 | It went from a Plain Jane
document to ready-to-go in just one click.
| | 01:20 | As you could see, you could choose all
different kinds of style sets here, and
| | 01:24 | apply it to this document.
| | 01:26 | If you change your mind,
let's choose Distinctive.
| | 01:29 | So click on the down arrow next to the
Change Styles, point to Style Set, and
| | 01:34 | we'll find Distinctive, and click on it.
| | 01:37 | Now let's take a look and see how that looks.
| | 01:41 | Again, it's totally different.
| | 01:43 | It's a different kind of look and
feel that might be a little bit more
| | 01:46 | professional than the other.
| | 01:48 | Let's go back to Change Styles.
| | 01:50 | Click on the down arrow.
| | 01:52 | This time, we want Traditional.
| | 01:53 | Go to Style Set, choose Traditional,
totally different look and feel -
| | 02:01 | in one click. And whole entire sets
of styles are applied to this document.
| | 02:06 | How about - let's say that you
want to apply the 2007 Style Set.
| | 02:12 | We're going to go to Change Styles > Style
Set, and choose Word 2007, and click on it.
| | 02:21 | This has the 2007 style set applied to it.
| | 02:25 | When a Word 2007 demonstrator first
showed this to me, they failed to mention that
| | 02:30 | there was more to the magic than met the eye.
| | 02:33 | He failed to mention what was going on
behind the scenes in his sample document.
| | 02:38 | Just as important to know the trick
behind sawing someone in half before you try
| | 02:43 | it, it's just as important -
| | 02:45 | well, okay, not just as
important, but important nonetheless,
| | 02:50 | to know what's happening behind the scenes, so
you can make the magic happen in your documents.
| | 02:56 | Everything we've learned so far about
styles in previous movies will give
| | 03:00 | you the starting foundation that we
can build on for you to better understand
| | 03:04 | how style sets work,
| | 03:05 | therefore being able to utilize
them to their fullest capacity. And then
| | 03:10 | we'll even build our own custom
styles, and that's what the rest of this
| | 03:14 | chapter is all about.
| | Collapse this transcript |
| What makes Quick Style sets work?| 00:00 | When I was first learning about style
sets, well, I couldn't believe my eyes.
| | 00:05 | The demonstrator was showing how you
can take a document, wave your mouse over
| | 00:10 | it, and like magic, poof, the
document was completely formatted throughout.
| | 00:15 | After watching this
demonstration, I was so excited
| | 00:18 | I created a document, and waved my Style
Set magic wand over it, and disappointed,
| | 00:23 | definitely not the results I was expecting.
| | 00:27 | I didn't understand what I was doing wrong.
| | 00:29 | I tried it a few more times, and then
gave up completely, and decided style
| | 00:33 | sets were not so magic, and
not very helpful after all.
| | 00:36 | Then one day, I was happy to
find the secret behind the magic.
| | 00:40 | So let me share it with you.
| | 00:41 | Notice that this document has
five different Heading styles.
| | 00:45 | Here is Heading One, Two, Three.
| | 00:47 | It's got a Title, it's got a Subtitle,
and if you go down a little bit more,
| | 00:54 | it's got this Intense Quote down here.
| | 00:56 | So what we're going to do is we're
going to wave our magic wand over it.
| | 01:00 | We're going to go to Change Styles.
| | 01:03 | Click on the down arrow next to it,
and go to Style Set. Let's do this.
| | 01:07 | We're going to apply Traditional first.
| | 01:10 | So click on Traditional, and there it is.
| | 01:14 | Now let's go back up.
| | 01:15 | We'll say Change Styles.
| | 01:17 | We'll go to Style Set.
| | 01:19 | This time, let's choose
Distinctive, and there it is.
| | 01:26 | It's kind of like a firework that
goes up half way, and sputters out.
| | 01:32 | Let's try to apply Modern.
| | 01:35 | Go to Change Styles > Style
Set, and we'll choose Modern.
| | 01:41 | It changes, but probably not
to what we need or what we want.
| | 01:45 | Now what the demonstrator had failed
to mention was that prep work have been
| | 01:49 | done to the document
prior to using the magic wand.
| | 01:53 | They forgot to mention
that very important point.
| | 01:56 | Here is the secret behind the magic.
| | 01:59 | You must apply styles to your
document before waving your magic wand.
| | 02:03 | So let's make some magic happen of our own.
| | 02:06 | You've already set the groundwork
by learning about the Style gallery.
| | 02:10 | We're going to apply the
Title style to the title.
| | 02:14 | So let's go ahead and open up our
Styles pane by using our keyboard shortcut
| | 02:18 | Alt+Ctrl+Shift+S. There it is.
| | 02:22 | We're going to apply Title to the title, so
over here in your Styles pane, click on Title.
| | 02:27 | Go down to Subtitle, and
we're going to apply a Subtitle.
| | 02:31 | Heading One, guess what?
| | 02:33 | It's going to be Heading 1.
| | 02:36 | Heading Two, yes, is Heading 2.
| | 02:40 | I think you guys are guessing this now.
| | 02:42 | Heading Three is going to be Heading 3.
| | 02:44 | Heading Four will be 4 and Five will be 5.
| | 02:53 | Last but not least, if you scroll down just
a little bit more, you've got Intense Quote.
| | 02:58 | You will find an Intense
Quote style, not Intense Emphasis.
| | 03:03 | There are two of them in there that
start with Intense, but find Intense
| | 03:07 | Quote and click on it.
| | 03:09 | We'll leave the Normal style Normal.
| | 03:12 | Now scroll back up in your document,
and go down just a little bit to our Title
| | 03:17 | just at the top here, so we can
see a little better what's going on.
| | 03:21 | Now let's use our magic wand.
| | 03:23 | We're going to select the Fancy.
| | 03:26 | So go to Change Styles, go to
Style Set, and choose Fancy.
| | 03:30 | Now look at the difference in this document.
| | 03:34 | Totally and completely different,
because the correct styles are applied in here
| | 03:38 | that Word can recognize.
| | 03:39 | Let's say that you don't like the color.
| | 03:42 | We're going to go up to Change Styles.
| | 03:46 | We're going to go to Colors, and we
can wave our little magic wand over the
| | 03:50 | Colors, and you can see that
everything changes based on the color theme.
| | 03:56 | Find one that you like and click.
| | 03:58 | How about the font?
| | 04:01 | Let's say you don't like the font at all.
| | 04:02 | Go up to Change Styles, this time
choose Fonts, and find one you like.
| | 04:11 | I think I'll just choose Arial here.
| | 04:13 | Now colors and fonts are based on themes.
| | 04:17 | Themes work hand-in-hand with styles.
| | 04:19 | We'll be taking a look at this
relationship in a future upcoming movie on
| | 04:23 | setting document and template defaults.
| | 04:26 | Open up exercise file number two.
| | 04:28 | Another little piece of information
that I was missing is that in order to wave
| | 04:36 | the magic wand to apply a style set
over documents that you've previously
| | 04:40 | created, the style names must be the same.
| | 04:43 | For example, let's take a look at this.
| | 04:46 | Open up your Style pane.
| | 04:49 | Here is the Heading 2 up here in the
gallery you can see, which is the naming
| | 04:53 | convention for Word's pre-built Heading style.
| | 04:56 | So that this one, Ca Heading 2, or Ca
Heading 1, they're not going to change,
| | 05:02 | because of the naming
convention that I used in this document.
| | 05:05 | We would have to name Ca Heading, Heading 1
in order for the styles to work correctly.
| | 05:14 | You can always rename your styles if need be.
| | 05:16 | You don't have to re-create them.
| | 05:18 | Your style names in the document must match
in order for the correct style to be applied.
| | 05:24 | Some of the other magic going on
behind the scenes with Word 2007 is that the
| | 05:29 | style sets are stored as individual templates.
| | 05:32 | If you used to create templates
exclusively to store your styles, you may
| | 05:37 | consider using Word's 2007 style sets
for this purpose instead, since style sets
| | 05:43 | are stored as templates automatically.
| | 05:45 | Also, if you've used Word's
Organizer to copy styles between documents or
| | 05:50 | templates, you can now more easily
store and access your styles by saving them
| | 05:55 | as Quick Style Sets.
| | 05:57 | Can you change or modify
these styles to suit your needs?
| | 06:00 | Most certainly, just use the same
methods we learned about in an earlier
| | 06:04 | movie, such as changing the style By Example
or using the right-click and Modify method.
| | 06:09 | Using style sets can be truly
magical, if you know how to create the
| | 06:14 | magic behind the scenes.
| | 06:16 | Coming up, we'll be learning how to
create our own style sets, so you can
| | 06:20 | customize and use your own
style sets in your documents.
| | Collapse this transcript |
| Saving custom styles in a new Quick Style set| 00:00 | Since Quick Style Sets are
automatically saved as individual templates, and
| | 00:06 | these templates act as a
container for your styles,
| | 00:10 | you can easily create and save your own
personalized custom sets of styles, and
| | 00:16 | you're not limited on the
amount of style sets you create.
| | 00:19 | Let's take our example here of Cycle California.
| | 00:23 | We'll quickly apply the
appropriate styles to the first page.
| | 00:27 | The second page is already done for us.
| | 00:29 | We're going to select
anywhere in Cycle California here.
| | 00:34 | We'll turn on our Styles pane.
| | 00:37 | We're going to apply
CA Heading 1. In this very first
| | 00:44 | paragraph here that starts with "Cycling is,"
| | 00:47 | just click once, and choose Ca Intro.
| | 00:53 | "Both doctors" down here
is the Ca Body style, "way
| | 00:58 | Bicycling" at the top-right
is going to be a Ca Body.
| | 01:04 | "Cycling Packages" is going
to be a Ca Body Subtitle.
| | 01:10 | Last but not least, "Cycling is a
fantastic way," click on that paragraph.
| | 01:15 | Again, that's a Ca Body.
| | 01:16 | So we have this styled the way that we want.
| | 01:20 | Let's say our scenario is that we're
creating a catalog for Explore California.
| | 01:26 | Cycle California is only one of
several inserts we'll be receiving, that all
| | 01:31 | need to be formatted the same way.
| | 01:32 | Do we have to re-create those same styles
again, in order to use them in other sections?
| | 01:38 | Not with Word style sets. The first thing you
want to do is create all of your styles.
| | 01:43 | We're going to pretend that you just
created all of them for your document.
| | 01:47 | The very next important step is to
make sure all of your styles that you want
| | 01:51 | saved as your new style
set is in your Style gallery.
| | 01:55 | So now we have all of our
styles here within our Styles pane,
| | 02:00 | but some of them that we need are
not included in the Styles gallery.
| | 02:06 | So what we want to do is clean
up and housekeeping things, too.
| | 02:10 | We want to remove styles we
don't need and add the styles we do.
| | 02:14 | So click on the down arrow - that's the little
More button here - to open up the Style gallery.
| | 02:21 | The first thing we're going to do is
remove a few of the styles we don't need.
| | 02:25 | So let's say we don't need No Spacing.
| | 02:28 | We don't need No Spacing, so do a right-click.
| | 02:32 | We're going to say Remove
from Quick Style Gallery.
| | 02:34 | We're also going to remove Strong, so do a
right-click, Remove from Quick Style Gallery.
| | 02:43 | We don't need Intense Quote, so right-
click, Remove from Quick Style Gallery,
| | 02:49 | and you would continue on -
| | 02:50 | we don't need Book Title for sure -
| | 02:51 | until you removed all of the
different styles that you don't need from the
| | 02:56 | gallery, and then we're going
to add a few that we do need.
| | 03:00 | Now down here in your Styles pane,
we have Ca Intro. We do need that one,
| | 03:06 | so click on it in the Styles pane,
then do a right-click, and we're going to
| | 03:11 | select Add to Quick Style Gallery.
| | 03:14 | Now it's added up here in our gallery.
| | 03:18 | Once we have it exactly as
we want it, we'll save it.
| | 03:22 | Go to Change Styles, click on the little
button next to it, and then go to Style
| | 03:28 | Set, and choose Save as Quick Style Set.
| | 03:32 | We're going to give it a name.
| | 03:36 | The name is going to Explore Cali.
| | 03:38 | Notice that it says Save as type right here.
| | 03:44 | It says Word Templates.
| | 03:46 | It's not a Word document. It's a template.
| | 03:48 | It's very important not to change the
default location where you're storing the
| | 03:52 | template; otherwise, your style
set will not show up in your list.
| | 03:56 | It must be saved to this
folder. Then just click on Save.
| | 04:01 | Now we're going to open up a new document.
| | 04:04 | So click anywhere in your document, just
to make sure that it's got your focus, and
| | 04:09 | then do Ctrl+N. Now go to Change Styles,
and go to Style Set, and you'll see
| | 04:16 | your new style set, Explore Cali, and click.
| | 04:19 | Look, your gallery has changed up here.
| | 04:23 | Go ahead and open up your Style pane
as well, and here are all your styles
| | 04:29 | that are available.
| | 04:31 | You can now use all of your own
styles directly from the Style gallery,
| | 04:35 | and apply as needed.
| | 04:36 | Something important to remember, and as
mentioned previously: If you want to be
| | 04:40 | able to exchange one style set with
another, you must name your styles using the
| | 04:46 | same naming conventions that
come prepackaged with Word.
| | 04:49 | For example, we can't swap out our
Explore California style set with one of
| | 04:55 | Word's 11 built-in style sets and
expect it to swap out our Heading 1 style,
| | 05:00 | because we named ours
Ca Heading 1, and it's right here,
| | 05:04 | so you'll see it in your list.
| | 05:06 | Remember, Word's naming
convention is just Heading 1.
| | 05:09 | The easiest way to get this to work
correctly is if we want to use the
| | 05:13 | functionality of swapping out our style
sets is selecting our Heading style, and
| | 05:18 | then use the update Heading
1 to match section function.
| | 05:22 | Let me show you how to do that.
| | 05:24 | We're going to select
Ca Heading 1 here.
| | 05:26 | Now you may want to turn on your paragraph
marks, if you don't have them turned on already.
| | 05:32 | You can do that up here on the Home tab.
It looks like a little paragraph mark.
| | 05:36 | We'll turn it on and off.
| | 05:38 | You can see that the California
Ca Heading has been applied here.
| | 05:42 | Now what we want to do is we want to
update our Heading 1 to match the selection.
| | 05:46 | So we're going to go down the Heading
1, do a right-click and choose Update
| | 05:51 | Heading 1 to Match
Selection, and there you have it.
| | 05:55 | Now that will work.
| | 05:57 | If I tried to go the other way, let's say that I wanted to
rename Ca Heading 1 to Heading 1, watch what happens.
| | 06:05 | I'm going to do a right-click
and Modify, just like I did earlier.
| | 06:08 | I'm going to take off the Ca.
| | 06:12 | I'm just going to name it Heading 1.
| | 06:15 | When I click on OK, Word tells me the
style name already exists, or is reserved
| | 06:20 | for a built-in style.
| | 06:22 | So just click on OK, and
you can do a cancel here.
| | 06:25 | In some cases, you may need to use
the other the style sets in swapping
| | 06:29 | functionality, but for our example,
we only need to use these styles in our
| | 06:33 | other sections for our Explore
California catalog, and we need the formatting
| | 06:38 | to remain the same.
| | 06:40 | In addition to saving the styles
listed in the Quick Style Gallery, themes
| | 06:44 | such as colors and fonts, and also the
document default settings, are saved
| | 06:49 | with your Quick Style Sets.
| | 06:51 | They should be set prior to saving
your style set, or you may not get the
| | 06:56 | expected results when you're using
the style set in other documents.
| | 07:00 | For more information on setting these
options, see the upcoming movie Setting
| | 07:04 | Document and Template Defaults.
| | Collapse this transcript |
|
|
7. Creating a Table of Contents from StylesApplying styles to build a table of contents| 00:00 | If you've ever tried to manually build
a table of contents, or TOC for short, by
| | 00:06 | just finding a page number and typing
it in and then have the frustration of
| | 00:11 | keeping up with the page numbering
changing, you'll love how easy it is to apply
| | 00:15 | and use styles to keep
track of all of that for you.
| | 00:18 | Also gone are the days of having to
manually mark all instances of a TOC.
| | 00:23 | Just use styles and tell
Word to build the TOC for you.
| | 00:27 | In our first exercise file, we'll be
applying Word's default Heading style 1
| | 00:32 | through 4 to our document.
| | 00:34 | Now, keep in mind that if you use
Word's Heading styles, you are preparing the
| | 00:39 | document so Word will be
able to run an automatic TOC.
| | 00:44 | So, first off, turn on your paragraph
marks, if you don't have them already on,
| | 00:49 | and that's underneath
the Paragraph section here.
| | 00:51 | It looks like a gigantic paragraph mark.
And if you click on it, you'll have your
| | 00:56 | paragraph marks turned on.
| | 00:58 | Then we're going to open up the
Style pane, so you can use your keyboard
| | 01:02 | shortcut, Alt+Ctrl+Shift+S, or you can click on
the extend button underneath the Change Styles.
| | 01:10 | And then we're going to go to the Draft View.
| | 01:12 | So, click on View and click on Draft.
| | 01:14 | You'll see the Style area over here on
the side, if you've been following along.
| | 01:20 | We turned it on in an earlier movie.
And what we're going to do here is apply the Title style.
| | 01:26 | So up at the top, it says Title,
and we're going to apply Title.
| | 01:31 | For "Summary," we'll apply the Heading 1 style.
| | 01:36 | So find Heading 1 and apply.
| | 01:38 | We're going to be applying the Heading
1 style to each one of these sentences,
| | 01:43 | and we're going to click
on Heading 1, "Goals," Heading 1.
| | 01:47 | Scroll down a little bit more.
"Objectives," it's going to be a Heading 1.
| | 01:54 | Since Heading 1 was the last thing we applied,
when you press F4, it will apply a Heading 1.
| | 02:00 | So, click on "Duty" and then press F4.
| | 02:04 | Now scroll up to the top of your document,
and we're going to apply Heading 2, 3
| | 02:08 | and 4 to the first sentence, and
it's going to be a little bit random -
| | 02:12 | they don't have to be exactly in order -
starting with you can easily change.
| | 02:17 | So select that first sentence - or
really, part of a sentence there - and select
| | 02:23 | Heading 2. "To change the overall look of
your document," we can apply Heading 3.
| | 02:27 | When we press Heading 3, see, Heading 4 shows up.
| | 02:32 | That's an option to hide until used,
and we'll be looking at that later, and
| | 02:38 | we'll apply Heading number
4, and Heading 5 shows up.
| | 02:42 | Now, I'll scroll down underneath the
Mission Statement, and we'll select, on the
| | 02:46 | Insert tab, and apply Heading 2, and you
can apply whatever you want here, 2 or 3.
| | 02:53 | I'll apply 2.
| | 02:56 | On the insert tab, underneath the goals,
we'll put Heading 2. "You can easily
| | 03:01 | change." Let's make that 3.
| | 03:06 | "Objectives" here, "To change the overall
look of your document," we'll make that a
| | 03:11 | Heading 2. On the Insert tab,
| | 03:13 | we'll make that a Heading 2.
We're almost to the end here.
| | 03:17 | "You can easily change" is our last theme.
| | 03:19 | Now, our document is ready and
prepared for us to create our TOC.
| | 03:25 | We've applied the styles.
| | 03:27 | Oh, and one other thing:
| | 03:29 | You may have noticed, if you came from
from the 2003 version of Word, that I'm
| | 03:34 | only selecting part of a sentence
here, and I'm applying a Heading style.
| | 03:39 | That did change in 2007, to where
they've added Link styles and Heading 1
| | 03:47 | through 9 are all Link styles, so I can either
use some as a Paragraph style or a Character style.
| | 03:55 | So, it makes it really nice,
especially in instances like this, when you only
| | 03:59 | need to use that very first sentence.
| | 04:02 | Now, let's open our exercise file number two.
| | 04:07 | In this Explore California catalog, we
need to build a table of contents, so
| | 04:11 | folks can find articles quickly and easily.
| | 04:14 | Let's get this document TOC-ready, so
Word can do all the rest of the work for us.
| | 04:19 | Now, no styles have been
applied to this document,
| | 04:23 | so we'll use our handy-dandy Quick
Style set we created in the last chapter.
| | 04:28 | If you're just joining us now, you can
use or create a similar style, or just
| | 04:32 | quickly follow the steps in the last movie.
| | 04:35 | Now, we're going to go to our
custom style set called Explore Cali.
| | 04:39 | So go up to Change Styles, point to
Style Set and find the Explore Cali
| | 04:46 | style set and click.
| | 04:48 | Now notice that your gallery
has changed with your new styles.
| | 04:52 | Go ahead and open up your
Styles pane, and there they are.
| | 04:56 | Now, what we're going to do is we're
going to scroll through this document, and
| | 05:00 | you'll see the first thing here, down at
the bottom, is this title called "Desert
| | 05:04 | to Sea." And if you click on it, we're
going to apply Ca Heading 1, and
| | 05:11 | then continue to scroll down. The next
one you'll see is "Taste of California."
| | 05:17 | Click anywhere in it and apply
Ca Heading 1. Scroll down some more, until
| | 05:25 | you see the next area
here that says "Nature Watch."
| | 05:29 | We're going to apply the same thing.
So if you just press F4 on your keyboard,
| | 05:33 | since it's the last thing that we did,
it's going to apply Ca Heading 1.
| | 05:39 | Continue scrolling down until you see
"Cycle California." And if you've been
| | 05:43 | following along, you might remember that
we've been using Cycle California quite a bit.
| | 05:48 | Press F4 again, and we're almost to the bottom.
| | 05:55 | There's a couple more to do here.
| | 05:56 | We're going to go to "California Calm" and
apply, guess what? Ca Heading 1.
| | 06:08 | "Backpack California" I think is second
to last, so Ca Heading 1 and one
| | 06:15 | more, and here it is, "Golden Gate."
| | 06:20 | Click on it and then
click on Ca Heading 1.
| | 06:24 | Now, this document is ready for a TOC.
| | 06:27 | Now, you may have noticed that in this
document, we are not using Word's naming
| | 06:33 | convention, Heading 1, but our own
convention, Ca Heading 1.
| | 06:38 | You can build your TOC from your own styles;
| | 06:41 | it's just a little trickier.
| | 06:43 | You'll see how this works in the
next movie when we build our TOC.
| | 06:47 | Getting a document TOC-ready is as
simple as applying your styles as usual, but
| | 06:53 | as mentioned, there are a few tricks to it.
| | 06:55 | I'll show you what those tricks are,
and why I had you style two different
| | 06:59 | documents, in order to show you these
tricks in the next movie, where we'll have
| | 07:03 | Word create our table of contents
for both types of documents for us.
| | Collapse this transcript |
| Generating a table of contents from applied styles| 00:00 | Word 2007 makes generating a
table of contents fast and easy.
| | 00:06 | We've already done our ground work by
applying our styles to both of these documents.
| | 00:10 | So, let's have Word generate our table
of contents for us, and I'll show you why
| | 00:14 | I had you style both documents.
| | 00:18 | In our first exercise file, press
Ctrl+Home on your keyboard.
| | 00:22 | We're going to insert a section break.
| | 00:25 | To do that, go to the Page Layout tab,
go to the Page Setup section, then go
| | 00:34 | to Breaks, up here at the top-right of the
section, and click on the down arrow next to it.
| | 00:38 | And what we're going to do is
put in a section break next page.
| | 00:43 | So you might see this division
right here that says Section Breaks, and
| | 00:47 | underneath of it is Next Page. Click on that.
| | 00:51 | Now, what we need to do is go above
that section mark, so we're going to do
| | 00:54 | Ctrl+Home again, and we're going to
have Word automatically create our TOC for
| | 01:01 | us, using Word's TOC default settings.
| | 01:04 | So we're going to go to the References tab.
| | 01:06 | We're going to go to Table of
Contents and scroll down here.
| | 01:15 | You'll see Automatic
Table 1 and Automatic Table 2.
| | 01:19 | If you hold your mouse over each one of
these, you'll see that the description
| | 01:24 | in the tooltips is almost exactly the same here.
| | 01:29 | It says Automatic table contents
(labeled Table of Contents) that includes all
| | 01:34 | text formatted with Heading 1-3 styles.
| | 01:38 | So, we'll create that for you.
| | 01:39 | The difference I found is one says contents
here, and the other one says table of contents.
| | 01:45 | Both of them include just
three levels: Heading 1 through 3.
| | 01:50 | So, what we're going to do is we're going
to click on Automatic 2 to create our table.
| | 01:56 | Now, scroll up, and there it is.
| | 01:59 | Pretty darn easy. But what if you want
to create a table of contents based on
| | 02:02 | your styles instead of Word's heading styles?
| | 02:05 | What if you named your styles
something other than Heading 1?
| | 02:09 | Word is smart, but not smart enough
to know which style we want to use.
| | 02:13 | So, let's see how to tell Word what we want.
| | 02:18 | It's just a few more steps.
| | 02:20 | Let's go to exercise file number two.
| | 02:24 | In this document, we've already
applied our own heading style called
| | 02:28 | Ca Heading 1.
| | 02:30 | We're going to click on
Ctrl+Home to go above the section break.
| | 02:34 | Then we're going to go to References
and then the Table of Contents, which is
| | 02:39 | over at the far left, and click on the
down arrow. And instead of choosing one of
| | 02:45 | the Automatic Table of
Contents, because it won't work,
| | 02:49 | it only will look for Heading 1 through 3,
and we need to use Ca Heading 1,
| | 02:55 | so go down to Insert
Table of Contents and click.
| | 02:59 | Now, where it says Show levels, we only
need to show one level, because we only
| | 03:05 | inserted Ca Heading 1;
that's the only level we need.
| | 03:09 | So, you can change the Show levels to 1.
| | 03:14 | Then go to the Options button, and
right now it says, Build table of
| | 03:19 | contents from Styles.
| | 03:22 | It also has checked Outline levels.
| | 03:25 | Underneath the styles, if you scroll
down, you'll see Heading 1 is selected.
| | 03:31 | We don't have Heading 1.
| | 03:32 | We have Ca Heading 1.
| | 03:34 | So, take this 1 out of here, and
you'll see that the check mark next to
| | 03:38 | Heading 1 goes away.
| | 03:39 | So just delete that, and then scroll up,
and we want to find Ca Heading
| | 03:46 | 1, and we want the TOC level to be level 1.
| | 03:53 | Each level, 1, 2, 3, et cetera,
is formatted differently by TOC styles.
| | 04:01 | Click on OK, and we're going to go to
Formats, and where it says From template,
| | 04:06 | click on the down arrow.
| | 04:08 | We're going to select Formal, and
then click on OK, and there's our TOC.
| | 04:18 | Now, I'm going to zoom in a little bit on this.
| | 04:20 | You can make yours larger if you want, as well.
| | 04:23 | It created the TOC for us.
| | 04:25 | The page numbers are correct, but we
need to adjust our table of contents so it
| | 04:31 | better fits on our page, and take a
wild guess what we use to format your TOC.
| | 04:37 | You got it, styles.
| | 04:38 | We'll be learning about that in our next movie.
| | 04:43 | We've learned how to create a table of
contents using Word's Automatic default
| | 04:47 | Table of Contents settings and how we
can create a TOC from our own styles,
| | 04:52 | using Word's Formal Formatting styles.
| | 04:55 | Next, we'll adjust our table by
modifying Word's built-in TOC styles.
| | Collapse this transcript |
| Modifying built-in table of content styles| 00:00 | The table of contents in Word is a
field code. Because of this fact, if you
| | 00:05 | manually make changes to your table of
contents, or TOC for short, every time
| | 00:10 | Word updates this field -
| | 00:12 | let's say, for example, you print, you
save, or you even use print preview, the
| | 00:18 | field automatically updates and
you lose all of your modifications.
| | 00:23 | This can be time-consuming
and just plain frustrating.
| | 00:27 | So, how do we get the field code
to stop overwriting our changes?
| | 00:32 | You probably guessed it: styles.
| | 00:34 | Word uses built-in styles, named
appropriately: TOC styles, to format the TOC.
| | 00:42 | Therefore, modifying the TOC styles
will tell Word to keep our formatting
| | 00:47 | and our modifications.
| | 00:48 | Let me show you how this works.
| | 00:51 | Open up the Styles pane, and you can
click on the little extend button or
| | 00:56 | use your keyboard shortcut, Alt+Ctrl+
Shift+S. Now, this area is highlighted
| | 01:02 | because it's a field.
| | 01:03 | So you see this gray area around all of
this line. That means that's a field code.
| | 01:09 | So that's why it keeps changing on you.
| | 01:11 | So, if we change this style, it should fix that.
| | 01:14 | You can see that right here, the alignment on
this side needs to be indented; it's off here.
| | 01:22 | So, let's indent this. You've got a triangle going
down, a triangle going up, and then you've got a
| | 01:27 | little square on the bottom.
| | 01:29 | Grab the square and pull it to 2.
| | 01:31 | We're going to move the right tab,
which is kind of stuck over here -
| | 01:37 | you'll see it, and it's barely visible.
| | 01:40 | It looks like a backwards L, and that's
your right tab there. And if you grab it
| | 01:45 | and pull it - we're going to pull
it to 6, on your ruler - and drop it,
| | 01:52 | it fixes that problem.
| | 01:53 | Now that looks pretty good, but all
we've done right now is modify this one
| | 01:58 | little sentence, and as soon as
it's updated, it gets all messed up again.
| | 02:03 | So we don't want that.
| | 02:04 | What we're going to do is we're
going to locate TOC 1 in the Styles pane.
| | 02:09 | So find your TOC 1, and we're going to
click on the down arrow next to it, and
| | 02:17 | we're going to choose Update TOC 1 to
Match Selection, and there you go. That's it.
| | 02:24 | Now, when we update our table, it
will stay in place, and it will keep our
| | 02:28 | formatting because we changed the TOC style.
| | 02:32 | Keep in mind that if we had used
multiple levels to create our TOC, for
| | 02:36 | example, we used Headings 1 through 3
in our TOC instead of simply one level,
| | 02:42 | we could continue making modifications to
the built-in styles TOC 2, TOC 3, et cetera.
| | 02:51 | Modifying a TOC and getting the same
results each time you update the table is
| | 02:56 | simply a matter of
modifying your built-in TOC styles.
| | 03:00 | By doing so, you'll avoid gray hair
due to stress, and hair loss from pulling
| | 03:05 | it out in frustration.
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|
|
8. Creating Multilevel List StylesDefining and using a new list style| 00:00 | You can create your own custom
Multilevel List styles and link to Word's
| | 00:04 | built-in styles or styles
you've created yourself.
| | 00:08 | Modifying the Link style will in
turn change the formatting attributes of
| | 00:13 | your numbered list.
| | 00:14 | Let's start by creating our List style.
| | 00:16 | Start with a new document, and make sure
that you click once to make it active.
| | 00:21 | Then, from the Home tab, in the
Paragraph section, on the top here, the third
| | 00:26 | button over, if you'll hold your mouse over it,
you'll see a tooltip that says Multilevel List.
| | 00:31 | Click on the down arrow next to it and
then go down to Define New List style,
| | 00:36 | and we are going to give it a name.
And the name of this is going to be
| | 00:40 | Articles for Class.
| | 00:44 | We are going to select Only in this
document and then Format and Numbering.
| | 00:49 | Then click on the More button. Most of
the times this is the first thing you
| | 00:54 | want to do in this box.
| | 00:55 | As you can see, there is a
whole lot more underneath of More.
| | 00:58 | We are going to apply
heading levels 1 through 6.
| | 01:03 | We have 9 levels available here, but
we are going to only use the first 6.
| | 01:08 | You don't have to use all of them.
| | 01:10 | With our level number 1, we are going
to Link to Word's pre-built Heading style
| | 01:16 | 1. Heading 2 will be linked to level 2.
Level 3 will be linked to Heading level
| | 01:26 | 3, and we are going to all the way through 6.
| | 01:30 | So, let's continue on. Here's Heading
4. We'll go to 5 and apply Heading 5. 6
| | 01:39 | will be, guess what? 6.
| | 01:42 | So, we are done with that.
| | 01:44 | Now, you may have noticed that in your
preview it has the Heading styles next to
| | 01:49 | each one of your levels.
| | 01:50 | What we need to do is - down at the
bottom it, says Enter formatting for number.
| | 01:55 | What we are going to do is go to level number
1, and level number 1 is going to say Article.
| | 02:01 | You want to click in front of this number 1.
| | 02:03 | The number 1 is shaded for a reason.
It means it's a field code, so you don't
| | 02:07 | want to delete that.
| | 02:08 | You are going to type in, in front of that
field code, that shaded area there, "Article."
| | 02:13 | Put a space in, and where it says Numbered level
for this level, those need to be Roman numerals.
| | 02:22 | Right now, it says 1, 2, 3,
so click on the down arrow.
| | 02:26 | Here is your Roman numerals, but look at
the other choices that are available in
| | 02:30 | this box. You've got a, b, c,
1st, 2nd, 3rd, 1, 2, 3.
| | 02:35 | If you keep going down, you'll see Bullets,
and you'll leave and see Picture Bullets.
| | 02:40 | So, you can do all kinds of
things, and you can mix and match.
| | 02:45 | You can have numbers and bullets in
the same list, but we want to use
| | 02:49 | Roman numerals, so click on the Roman
numerals, and we want to get rid of this close parenthesis
| | 02:55 | here after Article 1.
| | 02:56 | So, go ahead and do a backspace
to get rid of that, and we are going to
| | 03:01 | change the font. We want
it to be bold and all caps.
| | 03:05 | So, I'll go over here to Font, and we
are going to click on All caps, and we
| | 03:09 | also want, underneath the Font style,
for it to be bold, and click on OK.
| | 03:14 | So, our Article 1 looks pretty good up here.
| | 03:17 | You also have this alignment. All this
information that's down here is to align your levels.
| | 03:24 | You also have Set for All
Levels, and take a look at this:
| | 03:27 | It's got Bullet/Number position for
first level is at 0, Text position for the
| | 03:32 | first level, and then
Additional indents for each level.
| | 03:36 | These are set of set up correctly for us,
but be aware that you can change these.
| | 03:41 | Just click on OK, and
then we'll go to the 2nd level.
| | 03:44 | Our 2nd level needs to say Section 1.1,
so go in front of the A, that shaded
| | 03:51 | area, remember not to delete it, and
type in Section and space, and instead of
| | 03:58 | an a, we need the number 1.
| | 04:00 | So, go down to Number style for this
level and click on the number 1, get rid of
| | 04:05 | that extra parenthesis, and
type in a period for a point.
| | 04:12 | So, now it says Section 1.
| | 04:14 | We also need for it to say 1.1.
| | 04:17 | We can't choose 1 again from here;
| | 04:19 | it won't allow us to do that.
| | 04:21 | So, what we need to do is use what's
called Legal style numbering. So put a check
| | 04:25 | in this box over here,
and you'll see how it works.
| | 04:28 | What we want to do is Include level
from: Level 1 and click on it, and you'll
| | 04:34 | see that it says 1.1.
| | 04:37 | We need another point, so just press a
period, and there you go. Level 3, it
| | 04:45 | needs to say 1.1.1.
| | 04:48 | So, what we are going to do is
use our Legal style numbering again.
| | 04:52 | The very first number we are going to
grab here from this Number style for this
| | 04:55 | level is going to be the number 1, and
then over here, we are going to do Legal
| | 04:59 | style numbering again.
| | 05:01 | Under Include level number from, click
on the down arrow and choose Level 1, and
| | 05:05 | we need a point, so type in a period.
| | 05:09 | We are going to get rid of that extra
parenthesis and type another period, and
| | 05:15 | then we need one more 1 point.
| | 05:17 | So, we are going to go back to Include
level number from and choose Level number
| | 05:21 | 2 and put in a point.
| | 05:24 | So, now we have 1.1.1. Level number 4 is
a little bit easier. It says number 1.
| | 05:31 | We need it to say a. So, from your
dropdown list, find the little a's.
| | 05:37 | The parentheses are fine, so we'll leave that alone.
| | 05:40 | Go up to level 5, and level 5's
numbering is going to be a little romanette or a
| | 05:46 | little i. So, find the little
romanettes and click, and you've got the little
| | 05:52 | i's here. Level 6, click on it,
it's going to be the number 1.
| | 05:58 | So, click on your dropdown,
choose the number 1, and we are done.
| | 06:02 | So, if you look up in our list,
it's all nice and neat up here.
| | 06:06 | We are done. We could just
click on OK and OK again.
| | 06:10 | Open up your Style pane, and you'll see,
here's Article 1. It's got a Heading 1 next
| | 06:16 | to it, Section 1.1. Heading 2 is next to it.
| | 06:19 | We are going to type in "Dog" for Article
1, so just type in "Dog," and we are going
| | 06:26 | to go over to the Style pane
and choose Section 1.1 over here.
| | 06:31 | We'll type in "Cat" and press Enter, and
we'll choose level 3. There is our 1.1.1.
| | 06:39 | We could just type in "Mouse" and press
Enter. Level 4, we are going to type in
| | 06:48 | "Frog" and press Enter. Level number 5 here,
we'll type in "Bird," and it's looking good.
| | 06:57 | We have level 6.
That's as far as we went.
| | 07:00 | You can type in "Rabbit" here
just to see what it will look like.
| | 07:03 | Notice that Heading 7 also
shows up. We didn't define that one.
| | 07:08 | So, it just kind of looks normal as
it is, the regular old Heading style 7.
| | 07:12 | You can create your own custom Multilevel
List styles with associated Link styles.
| | 07:19 | Because of the fact that they are based
on styles, you have the ability to modify
| | 07:23 | and redefine as needed.
| | Collapse this transcript |
|
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9. Copying, Deleting, and Renaming StylesCopying styles between documents and templates| 00:00 | Although you can create style sets to
use in other documents, there may be times
| | 00:05 | that you only need to copy one or two
styles, and you don't need the entire set.
| | 00:10 | One of the main reasons I find I
need to copy a style is if it's new.
| | 00:15 | And although when it was created, the option
was checked for all new documents
| | 00:19 | based upon this template,
| | 00:21 | the key word here is "new."
| | 00:23 | Only new documents based upon that
template will contain this style - not
| | 00:27 | documents I've previously created.
| | 00:30 | This means that you have to copy the new
style to preexisting documents when needed.
| | 00:36 | The Styles Organizer is a
fantastic tool to use when copying styles.
| | 00:41 | It's just a bit buried from view.
| | 00:43 | So let's unbury it.
| | 00:45 | Before we copy any new styles, let's
take a look at what's already in our Normal
| | 00:50 | template, by default.
| | 00:52 | You or someone else may have
added other things to your computer, or
| | 00:55 | vice-versa on mine.
| | 00:57 | Let's take a look at
what's in our Normal templates.
| | 01:00 | Click anywhere in your document first,
and then do Ctrl+N on your keyboard.
| | 01:06 | And we are going to open up a new
document, and you can open the Styles pane, and you can
| | 01:11 | click on Alt+Ctrl+Shft+S, or you
can click on the Extend button.
| | 01:17 | And here are all the styles that are
available in our Normal template, and again,
| | 01:22 | yours may be a little bit different than mine.
| | 01:25 | Go ahead and close this document;
| | 01:27 | you don't need to save anything. And we
are going to go back to our exercise file.
| | 01:32 | Open your Styles pane, if it's not
already open, and at the very bottom of our
| | 01:36 | Styles pane, there are three buttons.
| | 01:39 | The Manage Styles button is
the last one on the right.
| | 01:43 | Click on Manage Styles.
| | 01:44 | And here's where it's a bit hidden,
that I was taking about earlier.
| | 01:50 | There is no Organizer button here.
| | 01:52 | It only says Import/Export, and
when you click on it, it opens up the
| | 01:57 | Organizer dialogue box.
| | 01:59 | I thought that was a bit
deceiving when I first saw that, because I
| | 02:02 | couldn't figure out where they had put the
Organizer, but it is underneath the Import/Export.
| | 02:06 | The document we are in is on the
left, so this is our exercise file,
| | 02:12 | 9_01 Copying styles.
| | 02:14 | The Normal template is on the right,
so here is everything that's contained
| | 02:20 | within the Normal template.
| | 02:21 | I have got Ca Catalog style.
| | 02:24 | You may have this as well, if
you have been following along.
| | 02:27 | Colorful Grid, that's some thing else
that we have put in here since we started.
| | 02:31 | Default Paragraph Font, and again, if
you have been following along, you may
| | 02:36 | remember that the next four here
are all of the defaults that Word has.
| | 02:41 | This is for the Font.
| | 02:42 | This is No List, Normal -
| | 02:45 | that's our Normal style, and then Table Normal.
| | 02:48 | What we want to do is copy
Ca Intro to our Normal template,
| | 02:55 | from our exercise file to our Normal
template. So find Ca Intro and
| | 03:01 | click on Copy, and there it is.
| | 03:04 | Do a Close, and let's
open up a new document again.
| | 03:09 | Ctrl+N, open up your Style pane, and
let's see if it's here. And there is
| | 03:17 | Ca Intro, right at the top.
| | 03:19 | All new documents will have this available.
| | 03:22 | Go ahead and close this.
| | 03:23 | We are going return to the
exercise file, and we are going to open up
| | 03:28 | the Organizer again.
| | 03:29 | Remember, it's underneath of Manage
Styles, so click on the Manage Styles
| | 03:32 | button and Import/Export.
| | 03:37 | This Normal template over here is the
default that all of your new documents
| | 03:43 | in Word are based on.
| | 03:44 | Copying your style to the Normal
template will make those styles available in
| | 03:49 | all new documents based on this template.
| | 03:52 | Styles travel with the document,
meaning the documents you already created,
| | 03:58 | that were based on this template,
will not have the copied styles.
| | 04:02 | In other words, all new documents
based on the Normal template going forward
| | 04:07 | will have these styles available.
| | 04:09 | You can think of the Normal template
as being a container for styles that
| | 04:12 | you need in all of your new documents.
| | 04:15 | Keep in mind that you can now create style sets.
| | 04:18 | You don't have to keep all
your styles in the Normal -
| | 04:21 | only the one's that you use in
the majority of your documents.
| | 04:24 | You might have noticed that you
have this option to Close File here.
| | 04:29 | You also have another button over
here by the Normal to close file.
| | 04:32 | Go ahead and close the Normal
template and then click on Open File.
| | 04:37 | What we are going to do is we are going
to open up our exercise file, and we are
| | 04:43 | going to copy something from our
exercise file 2 to exercise file 1.
| | 04:49 | Here, we are going to locate the desktop.
| | 04:53 | We are going to find your exercise files,
and that is if you have the exercise
| | 04:57 | files; otherwise, you can just follow along.
| | 04:59 | Goo to our Exercise Files here, and we
are going to find chapter 9, and
| | 05:06 | there doesn't seem to be anything in here.
| | 05:09 | The reason for that is down here it
says All Word Templates, and we don't have
| | 05:13 | any Word templates in here. We have documents.
| | 05:16 | So click on the down arrow.
| | 05:17 | You can either choose All files or All
Word Documents; either one will work.
| | 05:21 | We are going to open up
9_01 Copying styles2 file.
| | 05:27 | So click on it and then click
on Open, down here at the bottom.
| | 05:30 | So now we have exercise file 1
and exercise file 2 on the right.
| | 05:36 | We are going to copy
CA Catalog Body,Bod, which
| | 05:40 | is about the third one down here,
Ca Catalog Body,Bod, and click on it
| | 05:45 | once and then click on Copy.
| | 05:48 | You can also copy multiple
styles by using Ctrl+Click.
| | 05:52 | So if I want to copy something from my
exercise file 1 over here, I can just
| | 05:57 | click then hold down my Control key and
select other styles that I want to copy,
| | 06:03 | You can just continue going down
here, holding down your Control key and
| | 06:07 | clicking, and then you have to just choose copy.
| | 06:10 | Now on the other hand, let's say you
want to copy a whole lot of styles.
| | 06:14 | I want to copy everything
from this file to the other.
| | 06:18 | I can click at the top.
| | 06:19 | I can go all the way to the bottom
and hold my Shift key down, and I can
| | 06:24 | select everything in here.
| | 06:25 | Or I can even uncheck things by using Ctrl+
Click at this point, and then I can click on Copy.
| | 06:32 | You can easily copy styles between
documents and templates using the Organizer.
| | 06:37 | You can even copy multiple styles by
using Ctrl+Click or Shift+Click to select.
| | 06:42 | This is fantastic tool to have
available, especially when you have a stylish
| | 06:46 | styles in one or templates
that needs to be used in others.
| | 06:50 | This way you don't have to reinvent
the wheel by having to re-create your
| | 06:54 | styles; just copy.
| | Collapse this transcript |
| Deleting unneeded styles and Quick Style sets| 00:00 | Sometimes styles and style sets
outgrow their usefulness and are no longer
| | 00:05 | needed or applicable.
| | 00:07 | Although deleting a style is fairly
straightforward, you must browse to the
| | 00:11 | location where the style sets
reside in order to delete them.
| | 00:16 | Let's take a look at deleting a style first.
| | 00:19 | Let's open up the Styles pane.
| | 00:21 | You decide that the Ca Splash box
style is no longer needed in this document.
| | 00:29 | Find the Ca Splash box style,
and we are going to click on the down
| | 00:34 | arrow next to it and then choose Delete.
| | 00:39 | Delete Ca Splash box.
| | 00:41 | It says, do you want to delete it? Yes, we do.
| | 00:43 | So click on Yes, and there it goes.
| | 00:47 | So that's pretty straightforward.
| | 00:49 | Now we need to delete a
few other unnecessary styles.
| | 00:52 | Let's delete Ca Phone Number.
| | 00:55 | So here is Ca Phone Number.
| | 00:57 | Hold your mouse over it, click on the
down arrow, and you can't choose Delete.
| | 01:01 | So what's happening here?
| | 01:03 | Ca Phone Number
is based on another style.
| | 01:08 | So you may notice down here it says, Revert
to Ca Page Number. This means that
| | 01:13 | that's the style it's based upon.
| | 01:15 | Let's go ahead and choose Revert.
| | 01:17 | It says, do you want to
delete the style? Say yes.
| | 01:21 | You sure do.
| | 01:24 | When one style is based upon
another, you cannot normally delete it.
| | 01:29 | When you delete, all styles will be
reformatted and revert to the based upon
| | 01:34 | styles attributes, losing
all of the added attributes.
| | 01:38 | This is another good reason to base
styles upon the Normal style, unless this is
| | 01:42 | a result that you desire.
| | 01:45 | What if you need to delete multiple styles?
| | 01:47 | Well, now we can go to our Organizer.
| | 01:50 | You may remember that that's from the Style pane,
down underneath Manage Styles and Import/Export.
| | 01:59 | That will open up our Organizer here.
| | 02:02 | From here, you can select
multiple files, and you can delete them.
| | 02:07 | I can select just one, I can hold my
Ctrl key down and select several and then
| | 02:13 | press Delete, or I can select one
and press the Shift key and hold it down
| | 02:20 | and delete multiple documents, or
I can even use Ctrl and add to the
| | 02:25 | Shift+Click and press Delete.
| | 02:28 | This is another good place to
clean up your Normal style over here.
| | 02:33 | So if I didn't need these styles
anymore that I have added, I can select them
| | 02:37 | all, and I can press Delete.
| | 02:40 | Go ahead and close the Organizer.
| | 02:43 | Deleting style sets is a
completely different animal.
| | 02:47 | You may remember that style sets are
saved as individual templates in Word 2007.
| | 02:52 | Because of this, you must delete the
template from the location Word uses to
| | 02:57 | store the templates.
| | 02:59 | Another alternative to this, if you
don't want to delete them, is to move them
| | 03:03 | from the folder to another folder.
| | 03:05 | The Template folder is where Word
looks to be able to show available styles.
| | 03:10 | In other words, Word comes prepackaged
with 11 style sets and comes with a
| | 03:16 | folder that stores these templates;
| | 03:18 | therefore, any templates residing in
this folder will show as a style set.
| | 03:24 | Different versions of Windows
store these styles in different places.
| | 03:29 | To find out where your templates live,
let's go up to the Change Styles button,
| | 03:34 | go to Style Set and
choose Save as Quick Style Set.
| | 03:41 | Here, if you have been following along,
there is where our Explore Ca
| | 03:46 | Quick Style Set lives.
| | 03:48 | This is also where, if you come over to
this little button here and click on the
| | 03:54 | down arrow, you'll see exactly
where your style sets reside.
| | 04:01 | So mine is underneath of C/Users/Mariann
Siegert/AppData/Roaming/Microsoft and QuickStyles.
| | 04:09 | If I wanted to delete this, I can do a
right-click here, and I can choose Delete.
| | 04:14 | An alternative to this would be to
browse from your My Computer to this
| | 04:19 | location and delete it.
| | 04:21 | You can delete not only unneeded and
unnecessary styles, but you may also
| | 04:26 | delete style sets, as well.
| | 04:28 | A little housekeeping now and then
will help keep your work organized and
| | 04:32 | will keep your lists uncluttered and
make it easier to find the exact style or
| | 04:36 | style set you need.
| | Collapse this transcript |
| Renaming styles| 00:00 | You may decide that you want to
rename your styles to something different,
| | 00:04 | change an alias name, or even give
your own alias names to built-in styles.
| | 00:10 | Let's see each of these in action.
| | 00:12 | We are going to begin by opening up the
Styles pane, and notice the style named
| | 00:17 | Ca Fact File Bodyr. Oops!
| | 00:22 | It looks like I made a typo,
but that's no problem.
| | 00:26 | It's easy to correct.
| | 00:27 | We are going to click on the
down arrow and then choose Modify.
| | 00:33 | And let's correct the name.
| | 00:35 | So just take that little r
off there, and then click on OK.
| | 00:41 | It's just as simple to rename an alias.
| | 00:44 | Let's say you named your alias
something you just can't remember, or you
| | 00:48 | decide it just doesn't make sense.
| | 00:50 | No matter your reason, Word
makes it easy to rename your aliases.
| | 00:54 | We are going to modify
Ca Graphic,Graphic.
| | 00:58 | There is a few things wrong with this guy.
| | 01:02 | He is just too long, it won't save time,
and the naming convention doesn't even match.
| | 01:07 | So let's select the down arrow.
| | 01:09 | We are going to go to Modify, and we
are going to change this Graphic alias, go
| | 01:15 | ahead and delete it, and
let's just call it CG for short.
| | 01:22 | Click on OK and another
really, really helpful thing:
| | 01:27 | You can give alias names
to Word's pre-built styles,
| | 01:30 | for example, Heading 1. Let's click on
Heading 1 from the Styles pane and click
| | 01:38 | on the down arrow and go to Modify, and
then put a comma here, and type in h1
| | 01:46 | and then click on OK.
| | 01:49 | We'll also give an alias to Heading number 2.
| | 01:53 | Click on the down arrow, click on Modify,
and from here, we'll put in a comma and H2.
| | 02:03 | Make sure you don't put
any spaces in there, as well.
| | 02:06 | Down here it says, Only in this document
and New documents based on this template.
| | 02:12 | If you want the pre-built heading
styles 1 and 2 to be available with an alias
| | 02:19 | and all new documents based on
this template, you would check this.
| | 02:23 | So most of the time, if you are
giving an alias name to a pre-built style, you
| | 02:28 | probably want to check New
documents based on this template.
| | 02:32 | So go ahead and click on New documents
based on this template and click on OK.
| | 02:36 | You can also use the Organizer to rename styles.
| | 02:40 | From the Styles pane, go to Manage
styles, and we are going to go to
| | 02:45 | Import/Export and click on
it to open up the Organizer.
| | 02:49 | I still think that's
just a little bit hidden.
| | 02:52 | Anyway, with the Import/Export, it will
open up the Organizer, and what we are
| | 02:56 | going to do here is we can select
any of these and click on Rename.
| | 03:02 | Keep in mind that naming conventions for
styles in your document are very important.
| | 03:07 | They can make you work, and those
working on your documents, even faster by using
| | 03:12 | identifiable style names.
| | 03:15 | So, you can quickly know which
style to apply in your documents.
| | 03:19 | Renaming styles is as easy as modifying a style.
| | 03:23 | You can also use the Organizer to rename styles.
| | 03:26 | Adding your own aliases towards pre-
built styles can be yet another time-saver
| | 03:32 | that using styles affords.
| | Collapse this transcript |
|
|
10. Helpful Style Tools and UtilitiesNavigating using styles| 00:00 | As we have seen, there are so many
positive aspects utilizing styles brings to
| | 00:06 | the table, and there is yet another.
| | 00:08 | You can use styles to navigate with
these through your document, using the
| | 00:12 | Document Map and the Outline view.
| | 00:15 | In this document, we are
going to go to View > Draft.
| | 00:22 | You can see the styles
over here in the Style area.
| | 00:26 | If your Style area is unavailable, we
turned this on in an earlier movie; you
| | 00:30 | can just follow along.
| | 00:31 | Notice that the styles
have been applied throughout.
| | 00:35 | They are necessary to use these feature.
| | 00:38 | Now if I go through this document, you
will see not only the few styles that we
| | 00:42 | have here that are body styles,
but we also have Heading styles:
| | 00:46 | Heading 1, Heading 1,
Heading 3, et cetera applied.
| | 00:50 | Now what we are going to
do is view the Document Map.
| | 00:53 | So we are going to go to View, right here,
make sure you are on that tab, and Document Map.
| | 00:59 | If you click on the box, it will put a
little check mark there, and you will be
| | 01:03 | able to see your Document Map.
| | 01:05 | You will see here that you have got
your different Heading styles that are
| | 01:10 | breaking this up into your Outline view.
| | 01:13 | You can collapse these.
| | 01:14 | You can expand them, if it has a
Plus sign on them, to see each one.
| | 01:22 | Now let's say that we have a change on
ARTICLE II, 2.1(a) little i in our document.
| | 01:29 | That may be kind of hard to find if we
are going through this document the long
| | 01:33 | way, especially if it was,
let's say, a 250-page document.
| | 01:38 | Well, with your Document Map, over
here on this side, you can find ARTICLE II,
| | 01:44 | you can find 2.1, you can find (a),
and then here is a little romanette, or a
| | 01:50 | little i. And if you click on it, it
takes you directly to the spot that you
| | 01:55 | need to make your change in your document.
| | 01:57 | Using the Document Map makes getting
around your document quick and easy and
| | 02:02 | is often overlooked, even
by veteran Word warriors.
| | 02:06 | The Document Map works best when used in
a document that has been well-formatted
| | 02:11 | with built-in or defined Heading
styles or documents that use styles with
| | 02:15 | Outline Level Paragraph formatting.
| | 02:18 | Let's take a look at the Outline view.
| | 02:20 | If you click on Outline, which is
right next to the Draft button, you will be
| | 02:25 | in your Outline view.
| | 02:27 | It looks totally different, because
you will notice that your toolbar totally
| | 02:31 | changes up here on top.
| | 02:32 | This entire toolbar has to do with
simply navigating, promoting and demoting
| | 02:39 | your different levels, and
anything that has to do with your Outline.
| | 02:44 | The Outline view is the only other view,
besides Draft, that you can view your Style area.
| | 02:50 | If you look at this document in the
Outline view, you can see how it's broken up
| | 02:56 | here, and each one of these have a
Minus sign and the Plus sign next to them.
| | 03:02 | You also have, up here at the top, you
have got a little Plus sign and a Minus sign.
| | 03:06 | So you can open and close these
different levels when you are working with them.
| | 03:13 | Also, up here at the top,
you have got Show Level.
| | 03:16 | You can either type a number in here, or
you could just choose a level from here.
| | 03:20 | So if I want to show just to
Level 2, I can click on two levels.
| | 03:25 | I want to show three levels or simply one level.
| | 03:28 | I am going to show all my levels.
| | 03:32 | So click on the very last one that says
All Levels, and it expands everything.
| | 03:37 | Another thing that you can do in here,
| | 03:39 | let's click underneath of ARTICLE I,
1.1 on this Additional Contributed Equity,
| | 03:45 | and what we are going to do is we are
going to use these buttons up here, this
| | 03:48 | little green one here, and if you
click on Demote, it will take it a Level 3.
| | 03:53 | If I click again, it's Level 4.
| | 03:56 | If I go backwards with the left arrow,
I can promote these levels, and I can go
| | 04:02 | all the way to Level 1, and I can go all the
way back down to the Level 4, 5, 6, 7, 8, and 9.
| | 04:12 | If you click on this double-headed
arrow here, it will promote it to Level 1.
| | 04:16 | So click on it, and we have a Level 1.
| | 04:18 | Let's just take it back one
more step, so Demote it once.
| | 04:23 | There is another cool little feature here.
| | 04:25 | If you select these two levels (a) and
(b) underneath this, we can move the
| | 04:31 | entire paragraph up or down.
| | 04:33 | There's these areas here,
up, and you have got down.
| | 04:37 | If you go up, you can move the whole
thing even to a different paragraph.
| | 04:43 | So now it's underneath of
ARTICLE I instead of ARTICLE II.
| | 04:46 | When you apply styles to your document,
you get all kinds of fringe benefits,
| | 04:51 | including navigation tools that make
working on your documents even faster.
| | 04:55 | By utilizing the power of styles, you
can even use the Outline view to move
| | 05:00 | modify, promote, and demote heading levels.
| | Collapse this transcript |
| Using and assigning style keyboard shortcuts| 00:00 | Styles are fast and easy to use,
especially with all the tools available, such
| | 00:05 | as the Styles pane, Classic Word 2003
Style box, aliases for quick application,
| | 00:12 | and the Style gallery.
| | 00:14 | But there is yet another even faster
way of applying styles, most especially if
| | 00:19 | you are a keyboard person.
| | 00:21 | People that type all the time know
that taking your hands off the keyboard to
| | 00:25 | use the mouse slows you down.
| | 00:28 | Word comes with lots of prebuilt
keyboard shortcuts for your convenience.
| | 00:32 | Let's work with these first.
Then we'll create some of our own shortcuts.
| | 00:36 | Now you may remember, if you've been
following along, how you can promote and
| | 00:41 | demote heading styles using the Outline view.
| | 00:44 | Word also allows you to apply,
promote, and demote Heading styles using
| | 00:48 | keyboard shortcuts.
| | 00:50 | Click anywhere in the paragraph
that says "Orange County Oasis."
| | 00:54 | Since it's in a textbox,
you may have to click twice.
| | 00:57 | On your keyboard, we are going to
use the keyboard shortcut, Ctrl+Alt+1.
| | 01:05 | Now, what we've done is just applied
the Heading 1 style, and we could tell, if
| | 01:11 | you've turned on your Classic
Styles box, it's up here at the top.
| | 01:14 | We did turn that on in an earlier movie.
| | 01:16 | So I can see that it says Heading 1 here.
| | 01:19 | If I do Ctrl+Shift+S on my keyboard,
I'll open up my Apply Styles box, and I can
| | 01:24 | see that it says Heading 1 there, as well.
| | 01:27 | Click on "Orange County Oasis," and then do
Ctrl+Z. That's going to undo what we just did.
| | 01:33 | You'll see that the Apply Styles
box now has Ca Body Subtitle.
| | 01:39 | Let's try it again.
| | 01:40 | Ctrl+Alt+1, and it's back to Heading 1.
| | 01:46 | Now try Ctrl+Alt+2.
| | 01:51 | That's a Heading 2.
| | 01:52 | If you do Ctrl+Alt+3,
guess what that's going to do?
| | 01:55 | Yes, that's going to be Heading 3.
| | 01:59 | One of the built-in keyboard shortcuts
that I use the most is Ctrl+Shift+N, and
| | 02:05 | what this does is it will reset
your style back to the Normal style.
| | 02:10 | So if you hold down the Ctrl key and
your Shift key, and press the letter N for
| | 02:15 | Normal, it'll reset back
to the Normal paragraph style.
| | 02:20 | You can see that committing these to
memory can save you lots of time of working
| | 02:25 | on your future documents.
| | 02:27 | Using prebuilt shortcuts is time-
saving, but think just how time saving
| | 02:31 | creating keyboard shortcuts for your
own styles can be, especially if you
| | 02:36 | use them all the time. Let's get started.
| | 02:38 | We are going to open the Styles pane.
| | 02:41 | You can either use the Expand button,
or your handy-dandy keyboard shortcut:
| | 02:46 | Alt+Ctrl+Shift+S. When you are using styles,
that is certainly one to commit to memory.
| | 02:51 | We are going to find the Ca Body style.
| | 02:55 | Here is mine right here.
| | 02:57 | Hold your mouse over it, and then
click on the down arrow, and choose Modify.
| | 03:03 | From Modify, we are going to go to
Format, and look what's right here at the
| | 03:07 | bottom: Shortcut key.
| | 03:09 | So click on Shortcut key, and let's
say it's a body style, so let's use
| | 03:14 | Ctrl+B. Now, look what happens.
| | 03:16 | It says down here, it's
currently assigned to bold.
| | 03:20 | If I chose to assign this right now
to bold without looking here that it's
| | 03:25 | already assigned to bold, every time I
do Ctrl+B, and I think I am going to bold
| | 03:29 | something, it's going to apply my style.
| | 03:32 | I probably wouldn't want to use that.
| | 03:35 | You can, but you probably wouldn't want to.
| | 03:38 | So hit your Backspace key to get rid of that.
| | 03:41 | Let's try Alt+B, instead.
| | 03:44 | Now, it says that it's
currently unassigned. We'll use it.
| | 03:48 | We are going to click on Assign.
| | 03:50 | One of the mistakes I make is clicking
on Close here, and I never assigned it.
| | 03:54 | So make sure that you hit the Assign
key first, and that it says it's assigned
| | 03:59 | here, Current keys Alt+B,
before you click on Close;
| | 04:02 | otherwise, nothing happens.
| | 04:07 | Now, equally important:
| | 04:08 | If you want this keyboard shortcut for
this style to be available in all your
| | 04:13 | new documents, you have to click
this option, New documents based on this
| | 04:18 | template, which in most cases
will be the Normal template.
| | 04:23 | You have to click on this; otherwise,
what's going to happen is you'll end up
| | 04:27 | with a keyboard shortcut but no
associated style in your Normal template.
| | 04:32 | So when you do your little Alt+B, nothing
happens because there is no style to apply.
| | 04:37 | Go ahead and click on New documents
based on this template, and click on OK.
| | 04:43 | Click where it says Nestled along
here, anywhere in that paragraph, and press
| | 04:48 | Alt+B, and there you go.
| | 04:52 | What if you decide you want to un-assign that?
| | 04:54 | Maybe you want to use it
for something different.
| | 04:57 | We are going to find our Ca Body style.
| | 05:00 | We are going to click on
the down arrow. Go to modify.
| | 05:04 | Remember, it's underneath the Format,
Shortcut key, and there is your Alt+B here.
| | 05:09 | Click on it.
| | 05:11 | When you do, you have the option to remove.
| | 05:14 | Click on Remove and then click
on Close, and then click on OK.
| | 05:20 | Using keyboard shortcuts can be even
faster than assigning aliases to your
| | 05:26 | styles and using them in the Apply
Styles box or the Classic 2003 Styles box.
| | 05:32 | The reason it will be faster is with
shortcut keys, you don't have to move your
| | 05:37 | cursor into one of those dialog
boxes prior to typing the shortcut.
| | 05:41 | Shortcuts are self-contained so to speak,
and you can use them anywhere, anytime
| | 05:47 | to apply to a style.
| | Collapse this transcript |
| Printing a list of styles and keyboard assignments| 00:00 | It may get a bit confusing knowing what
styles are in use, what shortcuts you've
| | 00:05 | assigned and what formatting is
applied to which style, especially if someone
| | 00:09 | else did the assigning.
| | 00:11 | A great handy little printable reference
is using the Print what option in Word.
| | 00:17 | You can print out both the list of
your keyboard shortcuts assigned in your
| | 00:20 | document and/or a list of styles, and what
formatting is applied to those styles. Here is how.
| | 00:25 | We are going to go up here to the Office button,
| | 00:28 | this big, round button in the top-left,
and we are going to go to Print, and down
| | 00:33 | here where it says Print what > Document,
click on the down arrow next to it and
| | 00:39 | choose Styles, and then click on OK.
| | 00:41 | I am going to save this as a PDF, so
you guys can see what it looks like.
| | 00:50 | Yours would be printing by now, and here
is what would print out on your printer.
| | 00:57 | So these are a list of styles that are
available in this particular document.
| | 01:02 | You may recognize some of
these, like Ca Intro and Ca
| | 01:06 | Heading 2 and Ca Heading 1.
| | 01:09 | So these are the different styles,
and underneath each style are the
| | 01:15 | formatting attributes that
make up that particular style.
| | 01:18 | I am going to go ahead and close this.
| | 01:20 | How about a list of keyboard shortcuts?
| | 01:23 | We are going to go up to the Office button.
| | 01:26 | We are going to go to Print,
same little thing we did before.
| | 01:28 | I am going to print it to PDF, so
you guys can see what it looks like.
| | 01:32 | And then where it says Print what,
instead of Document, or instead of Styles
| | 01:36 | even, we are going to change it to
Key assignments and then click on OK.
| | 01:42 | And this is what your document is
going to look like when it prints out.
| | 01:52 | So you've got the Global key
Assignments of Alt+B assigned to Ca Body.
| | 01:58 | You've got Alt+C,B applied to
Ca Body Subtitle, Alt+F,F is applied to
| | 02:05 | Ca Fact File.
| | 02:07 | So when you use those shortcut keys,
those will be what prints out for this
| | 02:11 | particular document.
| | 02:13 | You can keep a list of your keyboard
shortcuts and styles with the styles
| | 02:17 | assigned formatting by simply
using the Print what option.
| | 02:21 | For a handy reference, you can print
out a list to keep at your desk, or, for
| | 02:26 | example, let's say your whole company
uses a set of particular standard styles.
| | 02:31 | You could use this option to print
out a list of the keyboard shortcuts and
| | 02:34 | standard styles your company uses to
be given to all employees and all new
| | 02:39 | employees as they come onboard.
| | 02:42 | This will help to keep everyone in the
company on the same page, so to speak.
| | 02:47 | And using the same styles will help
to keep uniformity and consistency
| | 02:51 | throughout your documents.
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11. Setting Defaults and Managing Styles and Style OptionsSetting font, document, and template defaults in Word 2007| 00:00 | Word 2007 is a different animal than
previous versions of Word when it comes to
| | 00:05 | setting defaults for documents and templates.
| | 00:08 | The reason is Word 2007
introduced themes, and also uncovered the
| | 00:13 | Document Defaults option.
| | 00:15 | The Document Defaults used to be
hard-coded into the application, and we
| | 00:19 | couldn't modify or change them, therefore,
resorting to changing the Normal style.
| | 00:23 | In Word 2007, styles, document
defaults and themes all work hand-in-hand.
| | 00:31 | Before we begin, let's go up to Change
Styles, go to Fonts and make sure that
| | 00:36 | Office, the one that says Cambria
Calibri, is in use, and then go back up to
| | 00:43 | Change Styles and make
sure it says Set as Default.
| | 00:46 | That's what Word comes prepackaged with.
| | 00:49 | What we're going to do in our new
document is type in =rand() and press Enter.
| | 00:59 | Straight out of the box, Office comes
with Calibri (Body) as its default font.
| | 01:06 | Let's open up the Style pane and go
down to the Normal style and click on the
| | 01:12 | down arrow and choose Modify.
| | 01:15 | Look at the font settings. Again, it
says Calibri (Body) and it's 11 points.
| | 01:21 | That is the default font, because a lot
of reading is now done on the monitor as
| | 01:25 | opposed to hard copy.
| | 01:27 | Microsoft said they chose Calibri
because of the fact that it's a clean font,
| | 01:32 | and it's easier to read on your monitor.
| | 01:34 | The problem is is a lot of
people need to use other fonts by default,
| | 01:38 | such as Times New Roman.
| | 01:40 | Go ahead and close your Normal style here.
| | 01:44 | Now, remember the document defaults used
to be hardwired in previous versions of
| | 01:48 | Word, but Word 2007 opened this up.
| | 01:52 | Now where it's opened up is
underneath the Manage Styles button down here at
| | 01:57 | the bottom of your Styles pane, and if
you click on this button and go to Set
| | 02:01 | Defaults, these are those hard-coded, or
what used to be hardwired into Word, defaults.
| | 02:09 | It says here, +Body.
| | 02:11 | When I first saw this I
thought, so, what is +Body?
| | 02:15 | Well, let me show you.
| | 02:16 | Change this to Times New Roman,
and you could just type it in.
| | 02:19 | As soon as you start to type times,
Times New Roman should pop up.
| | 02:24 | So just select it and then click on OK.
| | 02:29 | Notice that your Normal style, which is
in use here, is now using Times New Roman.
| | 02:34 | It doesn't have body next to it;
| | 02:36 | it just says Times New Roman.
| | 02:38 | So that's now hardwired into our
system, so to speak, by the default.
| | 02:43 | So the Normal is based on your document default.
| | 02:47 | One other little thing:
| | 02:49 | Let's apply Heading 1 to the first paragraph.
| | 02:53 | Notice that it says Cambria and Headings.
| | 02:56 | So just as the other one had in
parentheses Body, this one has Headings.
| | 03:02 | Although this style is based on the
Normal style, the font isn't Times New Roman.
| | 03:07 | Word 2007 has two default fonts set up:
| | 03:10 | one for Body styles and
the other for Heading styles.
| | 03:14 | The Calibri font, of course, is for Body
styles, which we saw in Cambria for headings.
| | 03:19 | This is where the font themes come in.
| | 03:22 | Font themes are also new in Word 2007.
| | 03:26 | Let's change our document default back to +Body.
| | 03:29 | So go back down to your Manage Styles
button, and we're going to change this,
| | 03:33 | just scroll all the way up to
the top and you'll click on +Body.
| | 03:37 | See, you also have +Headings down here.
| | 03:40 | We're going to click on OK.
| | 03:44 | Are you still wondering about that +Body?
| | 03:47 | +Body is a variable based
on the font theme default.
| | 03:52 | So, let's change the font theme.
| | 03:54 | We're going to change it by going up to
Change Styles, and we're going to go to our Fonts.
| | 04:01 | We're going to change this to Office Classic.
| | 04:05 | That's the one that says
Arial and Times New Roman.
| | 04:08 | Choose it, and now notice up here at
the top you've got Arial (Headings),
| | 04:15 | because we're in the Heading 1.
| | 04:17 | If you go down to any of your Normal
paragraphs, you'll see that Times New
| | 04:21 | Roman does say Body again over
next to it, as does Arial (Headings).
| | 04:27 | That is what those +Body and +Heading mean.
| | 04:31 | They're grabbing these from the default themes.
| | 04:34 | In Word 2007, the Normal style is
based on the document defaults, and the
| | 04:39 | document defaults are based on the font themes.
| | 04:42 | What if you want to change both
Heading and Body to Times New Roman?
| | 04:46 | You can change the styles by going up
here to Change Styles, and we're going to
| | 04:52 | change the Font Theme, and
let's say we want to change both.
| | 04:56 | So we're going to go down
to Create New Font Themes.
| | 04:59 | Heading font, we can
change that to Times New Roman.
| | 05:03 | You could find it in your list, or it
might be easier just to start typing it in.
| | 05:08 | Find Times New Roman and then give it a Name.
| | 05:11 | Let's just call it Times New
Roman and then click on Save.
| | 05:17 | What if you want all of your
documents to be based on this?
| | 05:20 | So you've got Times New Roman (Heading) up here,
| | 05:23 | this is Times New Roman, but you want this
to be available in all of your documents.
| | 05:28 | Then you're going to Change
Styles and choose Set as Default.
| | 05:32 | There is one other thing, too.
| | 05:34 | If you go to the Manage Styles
button and you go to the Set Defaults,
| | 05:39 | if you want to change it to something
in here and hardwire it in instead of
| | 05:43 | changing your theme, you can choose
all New documents based on this template,
| | 05:48 | and then from now on, whatever your
defaults are will be used in all your new
| | 05:54 | documents going forward.
| | 05:55 | Now, do a cancel here.
| | 05:57 | We're going to go back up to Change
styles, go back to Fonts, click on Office,
| | 06:03 | and we're going to use
this as our default again.
| | 06:07 | So we're going to go up to Change
styles now, choose Set as Default, and that
| | 06:11 | will now be our default again.
| | 06:14 | So what we've learned is that the
Normal style is based on the document
| | 06:17 | defaults, and the document defaults
font is based on the default font theme.
| | 06:21 | Each of these closely are related,
and they work hand-in-hand together.
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| Setting sort order and styles to show| 00:00 | A nice feature included in Word
2007 is the Styles Option component.
| | 00:05 | Once you begin using styles to
their full capacity, your style list may
| | 00:09 | become rather large.
| | 00:11 | The Styles Options feature makes it
easier to use your styles when they're
| | 00:15 | sorted the way you work best, and you
can select which styles you want to view,
| | 00:20 | along with several other added
bonuses, which we'll explore.
| | 00:24 | We're going to begin by
opening up the Styles pane.
| | 00:26 | In the Styles pane, you'll see an
Options button on the very far right.
| | 00:32 | Click on it, and it says, Select
styles to show, styles In use and As
| | 00:39 | Recommended, at least that's
what mine say at this time.
| | 00:42 | Yours might be a little bit different.
| | 00:43 | Let's change those around.
| | 00:45 | Right now, we could see
the ones that are In use.
| | 00:48 | Let's change this to All styles, and
let's change this bottom option here from
| | 00:54 | Recommended to
Alphabetical, and then click on OK.
| | 00:59 | Now, here are all the styles that you
have available for you. These are built-in
| | 01:04 | styles, and these are the Index styles.
| | 01:07 | You've got List styles, Bullet styles
all kinds of styles and styles that you've
| | 01:12 | added to the Normal template.
| | 01:14 | There's even TOC styles down here at the bottom.
| | 01:17 | Now go back to Options and change this
Select how the list is sorted to By type
| | 01:25 | and then click on OK.
| | 01:27 | I like this view because it has all of your
styles in order by the type of style they are.
| | 01:32 | So up here at the top where the little
a is, that's all the Character styles,
| | 01:36 | then you have your Link styles next,
with the paragraph mark and the little a.
| | 01:40 | And if you keep going down, you'll
see the paragraph mark. That means those
| | 01:44 | are Paragraph styles.
| | 01:46 | You may notice that there's a few
things missing, such as Table styles.
| | 01:51 | Press Ctrl+Shift+S on your keyboard, and
you'll see the Apply Styles box pop up.
| | 01:58 | In this list, it's also being sorted by what
you're choosing, but there's a few differences.
| | 02:04 | Now, this is by type.
| | 02:05 | You've got all there your little as
and then your Link styles and then your
| | 02:08 | Paragraph styles, but you might
notice these are your Table styles.
| | 02:13 | So the Table styles are in your Apply Styles
list, whereas they're not in the Styles pane.
| | 02:18 | When you go all the way down to the
end, you'll see four, or maybe more if
| | 02:23 | someone's added them, List
styles at the very bottom, too.
| | 02:26 | So, all your styles are in the Apply Styles box.
| | 02:30 | There's another one that
I wanted to show you guys.
| | 02:32 | Underneath the Options here, you've got
Select how list is sorted here, and you
| | 02:37 | might have noticed As Recommended,
and you also have Recommended up here
| | 02:42 | underneath this Select styles to show.
| | 02:44 | So, I can say Recommended and As Recommended.
| | 02:47 | Who recommended them?
| | 02:49 | Well, it might have been recommended
by Microsoft and come prepackaged as
| | 02:53 | recommended, or it may have been someone
else that worked on your document prior
| | 02:57 | to you, or perhaps you're the
one that did the recommending.
| | 03:00 | Now, Recommend is based on a numbering system.
| | 03:03 | For example, number one would
hold higher priority over number two.
| | 03:08 | The Recommend option is located under
the Manage Styles option, and we'll be
| | 03:12 | going into more detail about the
Recommend feature in an upcoming movie.
| | 03:17 | Another helpful feature in the Style
Option box is the Show next heading style
| | 03:22 | when previous style is used.
| | 03:24 | Go ahead and do a cancel here, and
we're going to open up a new document by
| | 03:29 | pressing Ctrl+N on your keyboard.
| | 03:32 | Open up the Styles pane, and we're
going to go to the Options button, down here
| | 03:37 | at the bottom, and we're going
to select styles here to show.
| | 03:41 | This is going to be set to In current
document and then Select how list is sorted,
| | 03:47 | we're going to choose Alpha.
| | 03:51 | Check this box, or make sure it's
checked, that says Show next heading level when
| | 03:55 | previous level is used, and then click on OK.
| | 03:59 | Type in =rand() and then press Enter.
| | 04:07 | You might notice right now that
Heading 1 and Heading 2 are showing right now
| | 04:10 | in our Styles pane.
| | 04:12 | If we click on this very first
paragraph and we apply Heading 1 and then we
| | 04:16 | click on the second paragraph and
apply Heading 2, now Heading 3 is showing.
| | 04:22 | If we go to the third paragraph and
select Heading 3, Heading 4 shows up.
| | 04:27 | So that's what this option here for
Show next heading when previous level is
| | 04:32 | used option will do for you.
| | 04:34 | If I had that turned off, they
wouldn't be showing up like that.
| | 04:37 | It helps your Styles pane
from being too cluttered up.
| | 04:41 | Now, go ahead and cancel here.
| | 04:42 | We're going to close this document
and go back to our exercise file.
| | 04:47 | Now, go to the Options, and we're going
to choose at the top, In use, and then
| | 04:53 | we're going to take the Select how
list is sorted, and we're going to change
| | 04:56 | that to Alphabetical and then, where it
says Hide built-in name when alternate
| | 05:02 | name exists, click on that and then click on OK.
| | 05:07 | These are going to be your aliases.
| | 05:09 | If you hold your mouse over this top one
that says AT, you could see the name of
| | 05:13 | the style is actually Agree Title,
and the alias is AT. BT is Body Text.
| | 05:19 | So it'll only show the aliases in your list.
| | 05:23 | These changes also apply to your
Apply Styles list over here, as well.
| | 05:27 | So you could see AT and BT, and
here's one down here in alias of R.
| | 05:33 | Now, one more important thing: If you
go to Options and you look down here
| | 05:37 | at the bottom, notice that you do
have the option to say, New documents
| | 05:41 | based on this template.
| | 05:43 | If you only select in this document,
you'll make these changes to the current
| | 05:48 | document and only for this document, and
it will be saved with this document, or
| | 05:53 | if you choose this other option here
for New documents based on this template,
| | 05:58 | all of your new documents going forward
will have these options available, and
| | 06:02 | you don't have to make these changes
every time you open a new document.
| | 06:06 | Sorting styles the way you want to see them
makes working with styles faster and easier.
| | 06:12 | There's no right or wrong way,
although on second thought, actually there is;
| | 06:16 | the right way is to set
these options how you work best.
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| Editing, hiding, recommending, and restricting styles| 00:00 | Word 2007 comes with several welcome and
valuable tools, located under the Manage
| | 00:06 | Styles option on the Styles pane.
| | 00:08 | From the Manage Styles box,
you can do such things as modify, delete
| | 00:12 | or create new styles,
| | 00:14 | disable style permission such as theme
switching or changing to another Quick Style Set,
| | 00:19 | hide styles in the Styles pane and
Apply Styles box, and even access the
| | 00:23 | Styles Organizer through the Import/Export
button, which we've seen in a previous movie.
| | 00:28 | Let's begin by opening up the Styles pane.
| | 00:33 | Now, go to the Manage Styles button,
which is the third button on the right.
| | 00:39 | And what we're going to do is, from the Edit
Tab, change his Sort order to Alphabetical.
| | 00:45 | When I first saw this, I thought this
was going to change my Style pane to
| | 00:50 | Alphabetical, and it doesn't.
| | 00:52 | What it actually does is just change
this dialog box right here, and that's all.
| | 00:58 | Let's change this to By Type.
| | 01:01 | If we go to the top, you'll see that
all of your Character styles fall first,
| | 01:05 | then your Link styles, your Paragraph styles,
your Tables style, and even your List styles.
| | 01:12 | So everything is shown here.
| | 01:14 | This is really nice because if I click
on, let's say, Table List 1 here,
| | 01:18 | I can go to Modify, and I can
modify it straight from here.
| | 01:23 | I can also modify on List styles.
| | 01:26 | There is also a New style
button down here at the bottom.
| | 01:31 | So I can create a New style.
| | 01:34 | Remember that your Import/Export
button is also located here, which is
| | 01:38 | your Styles Organizer.
| | 01:42 | Your Recommend Tab here allows you to
put all your favorite styles at the top.
| | 01:47 | So when you go into your Options
box, you can sort by Recommended.
| | 01:53 | Now, let's take a look at this As Recommended.
| | 01:56 | Number 1 priority would be the first.
| | 01:58 | It's going to be in your Sort
order as number 1, number 2, et cetera.
| | 02:02 | If you go down in your list,
you'll see even number -
| | 02:05 | look at this, 72, 73, 74, and
even last. Last is like 100.
| | 02:11 | If I want to take a style and let's say
Ca Heading 2 here, I can either
| | 02:16 | move it up, I can move it down, and
it's changing the number as I'm doing this.
| | 02:24 | I can Make Last, which is 100, or even Assign a
Value so I could say oh, make this number 50.
| | 02:34 | If you take all these number 40s here,
they're all the same number, so they would
| | 02:39 | be listed alphabetically.
| | 02:42 | Another neat little feature here that you
might have noticed is this Hide Until Used.
| | 02:47 | And that's what's happening whenever
you're using your Heading styles that we've
| | 02:51 | seen in previous movies.
| | 02:53 | If I want to apply that,
let's say, to No Spacing here,
| | 02:56 | we can put Hide Until Used on it, or
we can Hide it altogether, Always Hidden,
| | 03:03 | or we can click the Show
button to make it visible again.
| | 03:07 | The Restrict Tab is next, and it's used
forms and protected documents that you
| | 03:12 | don't want with the styles,
themes, or styles set to be changed.
| | 03:16 | The Limit Formatting to Permitted styles
option, that's right here, limits the use
| | 03:22 | your styles to only those that
are not marked as restricted.
| | 03:26 | Those that I restricted are locked from us.
| | 03:29 | Let's say that you only want people
to use Heading styles 1 through 4.
| | 03:34 | You can restrict headings 5 through 9.
| | 03:37 | Change the Sort order up
here at the top to Alphabetical,
| | 03:41 | and then scroll down to Hs,
and find yours heading styles.
| | 03:45 | And so we're going to
permit, or lock, 5 through 9.
| | 03:49 | So click on Heading 5, hold your
Shift key down and click on 9, and we're
| | 03:56 | going to choose Restrict.
| | 03:58 | So those styles are now restricted.
| | 04:00 | They have a little lock
box next to each one of them.
| | 04:03 | If you want to change that, you can click on
Permit, and now people are able to use them again.
| | 04:09 | You can use the Manage Styles box to
edit, recommend by setting importance or
| | 04:14 | priority, and restrict styles from being used.
| | 04:17 | Another very important aspect is it
allows access to the Organizer through the
| | 04:22 | Import/Export, down here at the bottom.
| | 04:25 | If you haven't been following along
please note that the Set Styles tab is
| | 04:30 | important enough to have its own movie.
| | 04:32 | For more information, please see
the movie Setting Font, Document, and
| | 04:36 | Template Defaults.
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ConclusionGoodbye| 00:00 | Thanks so much for joining me in our
adventure of exploring Word 2007 Styles in Depth.
| | 00:07 | I hope you've learned a lot about styles, and
that they can help you save time in your life.
| | 00:12 | Bye for now!
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