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Migrating from Word 2003 to Word 2007

with David Rivers

Video: Migrating from Word 2003 to Word 2007: Welcome

Explains the benefits of switching from Word 2003 to Word 2007 and the key differences users need to understand.
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Watch the Online Video Course Migrating from Word 2003 to Word 2007
Video Duration: 0s1h 3m Appropriate for all Mar 05, 2010

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Upgrading from one software version to another can sometimes be a difficult transition. In Migrating from Word 2003 to Word 2007, author David Rivers explains the benefits of switching to Word 2007 from Word 2003. The course covers key differences Word 2003 users need to understand, including the new Ribbon interface and the new Office Open XML file format. Exercise files accompany the course.

Topics include:
  • Comparing the Word 2003 and 2007 interfaces
  • Working in a mixed Word environment
  • Dealing with file compatibility issues
  • Changing the default file format
  • Using keyboard shortcuts
  • Understanding Compatibility Mode
  • Creating macros
David Rivers


(Music playing) Hi and Welcome to Migrating from Microsoft Word 2003 to Word 2007! I am David Rivers. Microsoft has incorporated some major changes and improvements in Word 2007, so if you are considering migrating from Word 2003, this title will help to make your transition to Word 2007 a smooth one. We will begin with a tour of the new and improved user interface, namely the Ribbon, where you will find easy and logical access to the various features and functions in Word 2007.

Then we will investigate the various options for staying compatible with older versions of Microsoft Word, such as the Compatibility Checker and Compatibility mode, which will be very helpful if you're working in a mixed environment. The way you perform many of the common commands in Microsoft Word 2003 may be performed differently in Word 2007. We will investigate the Office button for common file related commands, and we will work with the Quick Access toolbar to help create a more efficient work environment. We will also work with the Mini toolbars for even faster access to related functionality when selecting content in Word 2007.

Lastly, we will examine ways you can customize the user interface to personalize your work environment. Let's get started.

Find answers to the most frequently asked questions about Migrating from Word 2003 to Word 2007 .

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Q: When attempting to use a signature block, the formatting changes when it's inserted into different documents. The block is in the correct format, but when it is saved as a Quick Parts Block, the font and spacing change. How can one maintain the original formatting of the text?
A: Automatically, Word will and apply the formatting of the current document to pasted text to ensure it matches the rest of the document.  If you would rather keep the formatting of the original text, apply the formatting you want to keep to the text before adding it to the Quick Part Gallery. So, the first step is to remove your current signature block from the Quick Part gallery.

Then, in a blank document,
  1. Type (or paste) the text for the signature block you want to be able to use from the Quick Part Gallery.
  2. Select the text and format it (include the paragraph and line spacing you want, font, font size, etc.).  Any formatting you do not specify at this time will default to the formatting used in the current document.  For example, if you don't choose single spacing for your selected text and you insert it later as a Quick Part into a document that uses double spacing, the inserted text will be double spaced.
  3. Once all of your formatting has been applied, make sure your signature block text is still selected and add it to the Quick Part Gallery by choosing the Insert tab, Text group, and Quick Parts > Save Selection To Quick Part Gallery.  Click OK in the Create New Building Block dialog box. This time, the formatting will be saved with it.  Each time you insert it from the gallery, the formatting you applied will be inserted with it.
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