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Using Encrypting File System (EFS)

From: Windows 8.1 Essential Training

Video: Using Encrypting File System (EFS)

When you don't want to encrypt an entire drive as we did in the previous movie, you can choose to encrypt individual folders and even files, if you so choose, using File Explorer. That's what we're going to do right now. Let's go to our desktop. By encrypting folders and files, you're protecting them from anyone else but you. That means if they login with their account and navigate to your files and folders. They won't be able to access them. But, they will be able to access anything else. So, lets start with File Explorer. We'll go down below to File Explorer here, give it a click.

Using Encrypting File System (EFS)

When you don't want to encrypt an entire drive as we did in the previous movie, you can choose to encrypt individual folders and even files, if you so choose, using File Explorer. That's what we're going to do right now. Let's go to our desktop. By encrypting folders and files, you're protecting them from anyone else but you. That means if they login with their account and navigate to your files and folders. They won't be able to access them. But, they will be able to access anything else. So, lets start with File Explorer. We'll go down below to File Explorer here, give it a click.

And, lets go to our desktop. And create a New folder. Let's say this is the folder that's going to contain all of our private information. So we'll click, New folder. It's created down below, with the default naming of New folder. Let's type right over that, Private. All right, press Enter. Locks it in. And that folder is still selected. If we want to encrypt it now, we just go up to Properties. Click the Upper half. This is the properties for a folder called, Private. Let's go down to the advanced button, click there and you'll notice a check box to encrypt to contents to secure data.

Select it. Click OK. Click Apply, and you'll see what happens. It turns green over here. All right, we'll click OK. Now let's double click the Folder to open it up, it's currently empty, but we'll move this window off to the right. In fact if you move all the way to the right you'll see it snaps into position taking up half the screen. Let's just leave it there for now. Next we're going to go to our Exercise Files, because you can also encrypt individual files, double click. Now, we're going to move this from the title bar at the top all the way to the left and it will snap into position to take up the left half of our screen.

All right, let's say this PDF file needs to be encrypted. We don't want other people being able to read the content, we can select it. You can select multiple files if you wanted to encrypt them all at the same time. But I think just this one needs to be encrypted. So we go to Properties, just as we did for the folder, go to the Advanced button, and then choose to encrypt the contents to secure the data. Click OK. Now when you click OK, you're actually going to be prompted to encrypt the file and its parent folder, the Exercise Files. You can encrypt the file only, that is an option.

But typically, you want to encrypt, both, the file and the folder because some software will store temporary unencrypted copy of the file while you're working with it. So, that's an option to consider, let's just go with encrypt the file only for this exercise and click OK. Notice it turns green, everything else is accessbile by anyone else. This one, the brochure is only accessible by me. Now the other thing we can do is bring files into our encrypted folder. And by doing so they become encrypted.

Let's say we want to drag, for example, our Veggies here. Click, drag it over to the other folder to private, and release. Look what happens. It appears in this folder now and it too is turned green. It's encrypted or protected from other users. That goes for any of these that we drag over. If we drag it back into our Exercise Files folder and release, notice it's still encrypted. So select it to decrypt it. Go to Properties, down to Advanced, and deselect the check box. Then you click OK, and OK again.

It turns back to its normal color. So we'll close up these windows and it's good to know when you don't need to encrypt an entire drive, you can select various folders and individual files to be encrypted. It protects them from other users who might log in to the computer and try to access them. We'll go back to our start screen to continue from there.

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This video is part of

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Windows 8.1 Essential Training

57 video lessons · 18736 viewers

David Rivers
Author

 
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  1. 1m 23s
    1. Welcome
      47s
    2. Using the exercise files
      36s
  2. 32m 40s
    1. Assessing your hardware and Windows 8.1 versions
      2m 43s
    2. Getting familiar with the user interface
      8m 11s
    3. Exploring the Windows 8.1 desktop
      6m 13s
    4. Using touch screens and gestures
      2m 8s
    5. Switching between apps with Switcher
      3m 50s
    6. Personalizing Windows 8.1
      7m 33s
    7. Creating tile groups
      2m 2s
  3. 43m 58s
    1. Using the ribbon in File Explorer
      10m 21s
    2. Organizing folders and files
      6m 22s
    3. Customizing folder behavior
      5m 28s
    4. Searching for files and file contents
      7m 22s
    5. Creating easy access to files and folders
      4m 56s
    6. Using SkyDrive
      4m 29s
    7. Copying files in a single window
      5m 0s
  4. 1h 11m
    1. Managing mail with the Mail app
      7m 46s
    2. Keeping dates with the Calendar app
      6m 59s
    3. Managing contacts in the People app
      9m 55s
    4. Communicating with contacts using Skype
      10m 13s
    5. Working with photos
      10m 58s
    6. Reading text with the Reader app
      4m 14s
    7. Managing music with the Music app
      8m 29s
    8. Locating places with Maps
      8m 29s
    9. Timing things with Alarms
      4m 19s
  5. 28m 18s
    1. Typing text with Sticky Notes, Notepad, and WordPad
      10m 30s
    2. Creating graphics with Paint
      10m 18s
    3. Performing calculations with the Calculator
      2m 55s
    4. Taking screenshots with the Snipping tool
      4m 35s
  6. 31m 17s
    1. Viewing your current system specs
      4m 4s
    2. Controlling sound device volume settings
      7m 36s
    3. Removing unwanted applications
      2m 55s
    4. Setting default programs
      5m 26s
    5. Setting accessibility options
      8m 45s
    6. Navigation settings for desktop lovers
      2m 31s
  7. 20m 34s
    1. Getting connected
      4m 1s
    2. Connecting PCs with HomeGroup
      6m 29s
    3. Connecting to another computer with Remote Desktop
      2m 44s
    4. Selecting sharing options for networks
      3m 54s
    5. Adding and removing devices
      3m 26s
  8. 40m 48s
    1. Keeping your PC secure with Windows Update
      4m 26s
    2. Viewing and resolving security issues with Action Center
      3m 28s
    3. Battling malicious software with Windows Defender
      4m 52s
    4. Controlling user account access
      3m 53s
    5. Secure your account with passwords and PINs
      5m 51s
    6. Using Parental Controls
      10m 8s
    7. Encrypting a drive with BitLocker
      4m 22s
    8. Using Encrypting File System (EFS)
      3m 48s
  9. 12m 2s
    1. Printing files directly from Windows
      3m 27s
    2. Printing files to the XPS format
      4m 53s
    3. Accessing and changing printer options
      3m 42s
  10. 20m 43s
    1. Finding issues in the Troubleshooting control panel
      4m 10s
    2. Fixing issues with the Problem Steps Recorder
      4m 40s
    3. Backing up with File History
      5m 57s
    4. Reversing a fatal crash with System Restore
      3m 21s
    5. Resetting your Windows 8.1 installation
      2m 35s
  11. 40s
    1. Next steps
      40s

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