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In Windows 7 Essential Training, David Rivers helps users of any level feel comfortable with the improvements and enhancements found in Microsoft's operating system. From simple navigation through the updated graphic user interface, David shows how to install or upgrade and get the most out of Windows 7. He covers using the new Internet Explorer 8 and boosting a computer's memory with the ReadyBoost tool. He also highlights hardware configuration options and explores the advances made connecting a home or work system with Windows Live, the cloud-computing environment made available for Windows 7 users. Exercise files accompany this course.
In this movie, we're going to show you how to work with the Windows Live Calendar for tracking events and appointments, and you'll notice that when you install or download Windows Live Essentials, many of the apps appear from the Windows orb or Start button. If you select All Programs, and then click the Windows Live folder, you'll see them all listed here. What you'll notice though is that the Windows Live Calendar does not appear on this list. Some will also appear on the webpage or the Windows Live toolbar. If you decide that you are going to install or download the Windows Live toolbar, you're going to see some links to things like Mail, and Photos.
There's Calendar right there, and you'll also see some buttons that show up by default. You can also add your own buttons. If we want to access the Calendar, we can do it directly from our Windows Live toolbar. We can also access the Calendar from the Windows Live homepage. Once you've signed in, you'll notice some more option here. When you click More, Calendar appears right at the top. So it's up to you how you access Calendar. Let's do it now. You'll see it's loading here, and I see my Calendar showing my current date, and down below is where I can go to add an event.
When I click Add an event, I now move to a new page. Now the first thing I might want to do is select my time zone. If it's not right, and it's not in this case. It says Pacific Time. I am going to click the dropdown and I really want Eastern Time. So I am going to try to find that one on this long list, and when I select it and click Go to your calendar, I actually see my calendar and it's updated for the current date and time. Now, remember, I chose to add an event. So here's where I get to add that event.
In the What field, I get to type what this event is all about. I am going to call it Karen's Birthday, and now I don't have to fill in the Where field. The Calendar is going to my calendar. I can add a charm if I wanted to, so a little icon that goes with it. Since it's my wife, I'll put a little heart next to it. It's going to be an all day event, and it's actually not going to be this month. So when I click in the Start field here a little monthly calendar pops up. So I can go to the next month using the arrows.
We've got next and previous months. And I can click the date. It's going to end that same day. If I want to set a Recurrence I could, choosing Set recurrence allows me to choose whether or not it's a daily event, or weekly event. In this case, I am going to repeat it every 365 days, how about that? It's a yearly event. But easier than that would be to choose the Occurs dropdown, choose Yearly on October the 27th. That way, I don't have to worry about leap years and so on.
And in this case, I am going to choose Never ends. But if I only wanted the next 10 years, for example, I could have it end after 10 occurrences, or choose a specific year if I wanted to. Now, the reminder is set by default to remind me 12 hours before this event. So that would actually not give me enough time to plan something special. So I am going to choose to be reminded a full week in advance. And if I wanted to invite people at this point, I could, using the Invite people button. Now, this is going to use my contacts in Messenger, but I'm not going to do that.
I am going to leave it as it is. Everything looks good here. I like what I've got. So I am going to save all of what I've entered here into my calendar by going to the Calendar after I click the Save button. So, it just takes a moment to update my own calendar with that event. Remember we are going to be creating an occurrence that's going to repeat itself for 10 years. So, in this case, it might take a moment to update 10 years worth of events here on October 27th, and once it's done, I will see my calendar with that updated information.
All right, so here we are back to our calendar. It showed up. And if I scroll down, I am able to see up until a certain point according to the current date on my calendar. If I want to move ahead, I can use the Navigation buttons here, or I can go over here to the left-hand side in the Navigation pane, and click that arrow to go to the next month. Look at that. On the 27th, I have got a little icon here. And as I hover over that, I see it's Karen's Birthday. It's a recurring event. I can tell it from this symbol. October 27th, All day, and if I need to make changes to this event, I can edit it or delete it altogether.
I am going to go the Edit event. That's going to take me back to an option where I can edit one occurrence or edit every occurrence. I want them all edited. So I am going to click Open and I am back where I started when I created this. This is something I want to make private. So if I share my calendar with somebody, they're not going to see this. Of course, I need to scroll down and save any changes I make by clicking Save. And there I am, back to my calendar, and as I hover over this, I see the little lock symbol indicating this is a private occurrence.
Now, over on the left-hand side, you can also choose which calendars you're going to look at, all combined into one. Notice that my calendar, which I'm looking at by default, also includes a birthday calendar and a Canadian holidays calendar. So they are all combined into one. If I deselect Canada Holidays, Remembrance Day disappears from November 11th. If I select that to put it back, there it is. And I hover over that. You'll see some information about Remembrance Day. If I deselect the Birthday calendar, my event that I added, even though it's birthday, it stays there because I added it to my calendar as opposed to the Birthday calendar.
But some people like to keep all their birthdays separate on a birthday calendar, so that they can turn it on and off and just view their own events versus birthday events and holidays. You can also add additional calendars here as well, which is kind of cool. So you can color code it, and you can name it whatever you want. I am going to do Medical Appts. I am going to choose a color here of yellow and if I want, I can use a charm as well, a little icon. In this case, I don't see anything that applies, so I am going to leave it at None.
And the Description for this calendar, not any specific event, it's going to be All medical appointments. There we go. And when I click Save, notice it now appears over here on the left-hand side. I can click Medical Appts to go back and make any changes if I need to. I'm going to click Cancel, and if I want to add a new event, then I can choose to add it to the Medical Appts calendar or any one of these other calendars as well.
So that's how you use the Windows Live Calendar. It's a great little tool for not just viewing events, but adding events. Notice you can also do a To-do list here. You can add to-do list items and attach dates to them. You can change the way you view your calendar. Day, week, month is the default view, and navigating through the various calendars throughout the year, and even throughout your own calendar. It's very easily done. It's a handy tool if you need reminders of things as they're coming up.
I like using the Windows Live Calendar for just that reason.
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