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Windows 7 Essential Training

Tracking dates and events with the Windows Live calendar


From:

Windows 7 Essential Training

with David Rivers

Video: Tracking dates and events with the Windows Live calendar

In this movie, we're going to show you how to work with the Windows Live Calendar for tracking events and appointments, and you'll notice that when you install or download Windows Live Essentials, many of the apps appear from the Windows orb or Start button. If you select All Programs, and then click the Windows Live folder, you'll see them all listed here. What you'll notice though is that the Windows Live Calendar does not appear on this list. Some will also appear on the webpage or the Windows Live toolbar. If you decide that you are going to install or download the Windows Live toolbar, you're going to see some links to things like Mail, and Photos.
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  1. 16m 28s
    1. Welcome
      1m 54s
    2. Windows basics for first-time users
      13m 47s
    3. Using the exercise files
      47s
  2. 29m 18s
    1. Assessing your hardware and Windows 7 versions
      6m 57s
    2. Upgrading from other Windows versions
      2m 56s
    3. Transferring old files with Windows Easy Transfer
      7m 2s
    4. Dealing with device drivers
      6m 42s
    5. Running a Windows XP program in Windows 7
      5m 41s
  3. 33m 12s
    1. Getting familiar with the desktop
      8m 55s
    2. Handling tasks with the improved task bar
      8m 50s
    3. Accessing your favorites quickly with jump lists
      3m 59s
    4. Finding files and programs with Windows Search
      2m 18s
    5. Using the Action Center
      3m 48s
    6. Keeping information at your fingertips with desktop gadgets
      5m 22s
  4. 34m 24s
    1. Navigating folders and their contents
      6m 59s
    2. Staying organized with your own folders
      4m 44s
    3. Choosing how your folders and user interface behave
      7m 30s
    4. Sharing and protecting folders and files
      5m 27s
    5. Simplifying organization with libraries
      3m 48s
    6. Backing up by burning to CD or DVD
      5m 56s
  5. 24m 44s
    1. Windows Media Center
      7m 22s
    2. Playing media files with Windows Media Player
      3m 59s
    3. Organizing and sharing photos in Windows Explorer
      7m 22s
    4. Taking screenshots with the Snipping tool
      6m 1s
  6. 24m 35s
    1. Taking notes with sticky notes, Notepad, and WordPad
      11m 33s
    2. Creating graphics with Paint
      4m 58s
    3. Performing simple and advanced calculations with the calculator
      5m 20s
    4. Playing Windows games
      2m 44s
  7. 33m 5s
    1. Getting under your computer's hood with the Control Panel
      5m 28s
    2. Controlling system settings
      6m 38s
    3. Controlling sound device volume settings
      6m 38s
    4. Uninstalling programs that are no longer used
      2m 42s
    5. Setting default programs
      5m 10s
    6. Exploring accessibility options
      6m 29s
  8. 21m 1s
    1. Connecting hardware with Device Stage
      2m 56s
    2. Create a home network using HomeGroup
      4m 49s
    3. Controlling what is shared on a network
      3m 26s
    4. Troubleshooting a network and HomeGroup
      3m 58s
    5. Reconnecting quickly with jump lists
      2m 18s
    6. Boosting your computer's memory with ReadyBoost
      3m 34s
  9. 31m 53s
    1. Keeping your PC secure with Windows Update
      3m 44s
    2. Battling spyware with Windows Defender
      7m 41s
    3. Controlling access with user accounts
      4m 32s
    4. Streamlining passwords in Credential Manager
      4m 38s
    5. Using parental controls to block unwanted content
      4m 49s
    6. Securing drives with BitLocker Drive Encryption
      6m 29s
  10. 15m 11s
    1. Printing files directly from Windows
      2m 48s
    2. Troubleshooting printer problems
      5m 15s
    3. Printing power tips
      3m 56s
    4. Printing to and viewing the XPS file format
      3m 12s
  11. 25m 4s
    1. Finding issues in the Troubleshooting control panel
      3m 53s
    2. Sharing issues with the Problem Steps Recorder
      3m 56s
    3. Backing up folders and drives
      6m 36s
    4. Restoring files and drives
      4m 39s
    5. Handling an entire system crash
      6m 0s
  12. 28m 23s
    1. Exploring changes to the UI
      4m 46s
    2. Access sites quickly using Favorites and History
      5m 17s
    3. Connecting to RSS feeds and web slices
      6m 1s
    4. Displaying similar sites with Suggested Sites
      2m 16s
    5. Browsing without navigating using accelerators
      6m 36s
    6. Keeping your browsing private using InPrivate Browsing and filtering
      3m 27s
  13. 1h 14m
    1. Setting up your Windows Live profile
      4m 37s
    2. Downloading Windows Live Essentials
      2m 23s
    3. Tracking dates and events with the Windows Live calendar
      7m 22s
    4. Free email with Windows Live Mail
      6m 14s
    5. Texting live with Windows Live Messenger
      7m 13s
    6. Organizing and sharing photos in Photo Gallery
      9m 46s
    7. Synchronizing photos on two computers with Live Sync
      4m 0s
    8. Controlling content and communications with Family Safety
      6m 26s
    9. Keeping a blog with Windows Live Writer
      6m 50s
    10. Accessing free online storage with SkyDrive
      4m 44s
    11. Creating a movie with Windows Live Movie Maker
      14m 46s
  14. 18s
    1. Goodbye
      18s

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Windows 7 Essential Training
6h 31m Beginner Oct 22, 2009

Viewers: in countries Watching now:

In Windows 7 Essential Training, David Rivers helps users of any level feel comfortable with the improvements and enhancements found in Microsoft's operating system. From simple navigation through the updated graphic user interface, David shows how to install or upgrade and get the most out of Windows 7. He covers using the new Internet Explorer 8 and boosting a computer's memory with the ReadyBoost tool. He also highlights hardware configuration options and explores the advances made connecting a home or work system with Windows Live, the cloud-computing environment made available for Windows 7 users. Exercise files accompany this course.

Topics include:
  • Running Windows XP programs within a Windows 7 installation Accessing favorites quickly through jump lists Establishing user settings through Windows Explorer Setting up a home network with Homegroup Displaying similar sites with suggestions in Internet Explorer 8 Syncing photos on two computers with Live Sync
Subjects:
Business Operating Systems Computer Skills (Windows) Teacher Tools Education Student Tools
Software:
Windows
Author:
David Rivers

Tracking dates and events with the Windows Live calendar

In this movie, we're going to show you how to work with the Windows Live Calendar for tracking events and appointments, and you'll notice that when you install or download Windows Live Essentials, many of the apps appear from the Windows orb or Start button. If you select All Programs, and then click the Windows Live folder, you'll see them all listed here. What you'll notice though is that the Windows Live Calendar does not appear on this list. Some will also appear on the webpage or the Windows Live toolbar. If you decide that you are going to install or download the Windows Live toolbar, you're going to see some links to things like Mail, and Photos.

There's Calendar right there, and you'll also see some buttons that show up by default. You can also add your own buttons. If we want to access the Calendar, we can do it directly from our Windows Live toolbar. We can also access the Calendar from the Windows Live homepage. Once you've signed in, you'll notice some more option here. When you click More, Calendar appears right at the top. So it's up to you how you access Calendar. Let's do it now. You'll see it's loading here, and I see my Calendar showing my current date, and down below is where I can go to add an event.

When I click Add an event, I now move to a new page. Now the first thing I might want to do is select my time zone. If it's not right, and it's not in this case. It says Pacific Time. I am going to click the dropdown and I really want Eastern Time. So I am going to try to find that one on this long list, and when I select it and click Go to your calendar, I actually see my calendar and it's updated for the current date and time. Now, remember, I chose to add an event. So here's where I get to add that event.

In the What field, I get to type what this event is all about. I am going to call it Karen's Birthday, and now I don't have to fill in the Where field. The Calendar is going to my calendar. I can add a charm if I wanted to, so a little icon that goes with it. Since it's my wife, I'll put a little heart next to it. It's going to be an all day event, and it's actually not going to be this month. So when I click in the Start field here a little monthly calendar pops up. So I can go to the next month using the arrows.

We've got next and previous months. And I can click the date. It's going to end that same day. If I want to set a Recurrence I could, choosing Set recurrence allows me to choose whether or not it's a daily event, or weekly event. In this case, I am going to repeat it every 365 days, how about that? It's a yearly event. But easier than that would be to choose the Occurs dropdown, choose Yearly on October the 27th. That way, I don't have to worry about leap years and so on.

And in this case, I am going to choose Never ends. But if I only wanted the next 10 years, for example, I could have it end after 10 occurrences, or choose a specific year if I wanted to. Now, the reminder is set by default to remind me 12 hours before this event. So that would actually not give me enough time to plan something special. So I am going to choose to be reminded a full week in advance. And if I wanted to invite people at this point, I could, using the Invite people button. Now, this is going to use my contacts in Messenger, but I'm not going to do that.

I am going to leave it as it is. Everything looks good here. I like what I've got. So I am going to save all of what I've entered here into my calendar by going to the Calendar after I click the Save button. So, it just takes a moment to update my own calendar with that event. Remember we are going to be creating an occurrence that's going to repeat itself for 10 years. So, in this case, it might take a moment to update 10 years worth of events here on October 27th, and once it's done, I will see my calendar with that updated information.

All right, so here we are back to our calendar. It showed up. And if I scroll down, I am able to see up until a certain point according to the current date on my calendar. If I want to move ahead, I can use the Navigation buttons here, or I can go over here to the left-hand side in the Navigation pane, and click that arrow to go to the next month. Look at that. On the 27th, I have got a little icon here. And as I hover over that, I see it's Karen's Birthday. It's a recurring event. I can tell it from this symbol. October 27th, All day, and if I need to make changes to this event, I can edit it or delete it altogether.

I am going to go the Edit event. That's going to take me back to an option where I can edit one occurrence or edit every occurrence. I want them all edited. So I am going to click Open and I am back where I started when I created this. This is something I want to make private. So if I share my calendar with somebody, they're not going to see this. Of course, I need to scroll down and save any changes I make by clicking Save. And there I am, back to my calendar, and as I hover over this, I see the little lock symbol indicating this is a private occurrence.

Now, over on the left-hand side, you can also choose which calendars you're going to look at, all combined into one. Notice that my calendar, which I'm looking at by default, also includes a birthday calendar and a Canadian holidays calendar. So they are all combined into one. If I deselect Canada Holidays, Remembrance Day disappears from November 11th. If I select that to put it back, there it is. And I hover over that. You'll see some information about Remembrance Day. If I deselect the Birthday calendar, my event that I added, even though it's birthday, it stays there because I added it to my calendar as opposed to the Birthday calendar.

But some people like to keep all their birthdays separate on a birthday calendar, so that they can turn it on and off and just view their own events versus birthday events and holidays. You can also add additional calendars here as well, which is kind of cool. So you can color code it, and you can name it whatever you want. I am going to do Medical Appts. I am going to choose a color here of yellow and if I want, I can use a charm as well, a little icon. In this case, I don't see anything that applies, so I am going to leave it at None.

And the Description for this calendar, not any specific event, it's going to be All medical appointments. There we go. And when I click Save, notice it now appears over here on the left-hand side. I can click Medical Appts to go back and make any changes if I need to. I'm going to click Cancel, and if I want to add a new event, then I can choose to add it to the Medical Appts calendar or any one of these other calendars as well.

So that's how you use the Windows Live Calendar. It's a great little tool for not just viewing events, but adding events. Notice you can also do a To-do list here. You can add to-do list items and attach dates to them. You can change the way you view your calendar. Day, week, month is the default view, and navigating through the various calendars throughout the year, and even throughout your own calendar. It's very easily done. It's a handy tool if you need reminders of things as they're coming up.

I like using the Windows Live Calendar for just that reason.

Find answers to the most frequently asked questions about Windows 7 Essential Training.


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Q: Is there a way to share files and printers between computers on network running Windows XP and Windows 7 without using the HomeGroup share method of Windows 7, since XP does not have this feature?
A: While Windows XP does not support the new HomeGroup found in Windows 7, there is another way to share files and printers between the two operating systems.  There are a number of steps to follow, but they are all listed here: www.howtogeek.com/howto/windows-7/share-files-and-printers-between-windows-7-and-xp/
Q: Is it possible for a computer running Windows XP to join a Windows 7 HomeGroup?
A: Unfortunately, only Windows 7 supports HomeGroup.  If the Windows XP computer must connect with the Windows 7 computer, there are have two options:

1.  Upgrade the XP machine to Windows 7 and joining will be no problem.
2.  Change the Windows 7 HomeGroup to a regular Workgroup and the XP machine will be able to connect to it.  

Here are the steps to changing a HomeGroup to a Workgroup:
  1. On the Windows 7 computer, click the Start button at the bottom left of the screen.
  2. Go to the Control Panel and choose Network and Sharing Center.
  3. Click the link for "View your active networks.” 
  4. In the next window choose "Work network." That will switch the group from a HomeGroup to a Workgroup so the two computers can talk to each other. However, the same workgroup name and share folders in Explorer must be assigned to both computers before they can be networked.
For ease of use, if there is already an existing HomeGroup on the Windows 7 computer, upgrading the XP machine to Windows 7 would be the recommended course of action. There is a course in the Online Training Library, Migrating from Windows XP to Windows 7, that explains the steps for transitioning to Windows 7.
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