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In Windows 7 Essential Training, David Rivers helps users of any level feel comfortable with the improvements and enhancements found in Microsoft's operating system. From simple navigation through the updated graphic user interface, David shows how to install or upgrade and get the most out of Windows 7. He covers using the new Internet Explorer 8 and boosting a computer's memory with the ReadyBoost tool. He also highlights hardware configuration options and explores the advances made connecting a home or work system with Windows Live, the cloud-computing environment made available for Windows 7 users. Exercise files accompany this course.
On the occasion where you need to take a snapshot picture of your computer screen, whether it be to send to someone else or to save it as an image for example, there is a built-in tool here in Windows 7 that will allow you to do just that. It's called the Snipping tool. We're going to explore it right now. I'm going to use this file that you see here in the 04_04 subfolder of the Chap04 folder of my Exercise Files, but you can use any file you like. Let's say we want to share this with a Homegroup, and we've never done this before. Well, we would select the file, and then we go up to Share with and we would choose Homegroup, and want it to be a read-only file.
So we'll choose Homegroup (Read). Now if you've never setup a homegroup, this is the message that you're going to see. This is the window that opens up. Well, I'm not sure what to do at this point. So here is a typical scenario for the Snipping tool. I call up tech support and say I don't know what to do. Here is the screen that's popping up in front of me. They might ask me to describe it, but a better option might be to take a picture of it, and just send it off to them. So we're going to do that now with our Snipping tool. We go down to the Windows Orb, and instead of navigating through All Programs, Accessories, etcetera, I like the type in the word snip, and you can see right at the top under Programs, there's my Snipping tool.
So I'm going to click that to launch the Snipping tool. I'm ready to start capturing parts of my screen, but before we do that, in the Snipping tool window you'll notice the New button is depressed, I am ready to create a new snip. I can cancel this whole operation, and change our Options. Let's go to Options first, so you know exactly what's about to happen. This instruction text is going to disappear, hide the instruction text, if I click this checkbox right now. So I'm not seeing the instruction text in my capture.
Now that doesn't include the entire window. It disappears temporarily while we capture a screen anyway, but we'll also include the instruction text. Always copy snips text to the Clipboard. That's going to happen when we select an area of our screen. It will be copied to our memory in computer, so we can paste it in other applications, or an e-mail for example. That's a good one to leave on. If we are capturing parts of a webpage, we are going to include the URL below the snip. That's a nice feature. People know exactly where we got the picture from.
It prompts us to save snips, if we try to exit without saving, we'll be prompted, if you like that leave it turned on, and Show screen overlay when Snipping tool is active. You'll see that in a moment what that looks like. You can also change the Ink color when you're actually highlighting an area of your snipped screen, and you can change the color, and let's go to Red. You might have red if you've ever used this before, but you can choose any color you like. You can even show that selection after the snips are captured, or you can choose to leave this unchecked in the area that you selected that ink will disappear.
So I am going to do that and click OK. Now I've got my Options set, I'm ready to create a new snip. There is different types of snips though. We can click the dropdown to see them. A Free-form Snip, when you select it, changes your mouse pointer into scissors. So you can actually select a free-form shape if you wanted to. I'm not going to do that one. For this particular example, a Rectangular Snip might be better. It will draw a box around the area we want to take a picture off. You can include a whole Window, or the entire screen.
Let's go do Rectangular Snip. Notice my mouse pointer changes to crosshairs, and this is the area here that I want to include. So I'm going to start in the top left corner just above this little icon representing Homegroups. When I click and start dragging, notice the color. It's red and my little window disappeared and when I let go, there it is. There is my capture. It appears in the Snipping tool window, and this is exactly what I'm about to save or send off to somebody else.
Here are my options on the toolbar to create another New Snip, to save this one and I can choose the location. It's already been copied to the clipboard automatically, so Copy doesn't matter at this instance, but look at this, I've got Send Snip as well. I can click the dropdown to send it to an E-mail Recipient. The image will appear in the e-mail, or if I prefer that image to be attached to the e-mail, I can choose this second option. If you were to do that, your default mail application will launch and the image that you see in front of you right now will be attached to that e-mail.
We're not going to do that. Notice we'll also have a Pen, so if we want to highlight a specific area we can use the Pen tool, and we can choose a color. I'm going to choose Red, and maybe the part that's confusing me is right here. So I'm going to just click-and-drag around it, and that becomes part of my image that I've saved. We also have a Highlighter, so if we want to highlight that as well maybe, just like you would using a Highlighter, click-and-drag over the text. And you can erase any of those things that you've added to the screen using the Eraser.
I've got a little spot up here maybe I don't want that, so I click-and-drag over it and it's gone. So if I try to close this right now, we know it's automatically going to ask me to save it. I'm going to click Save and down below it's going to be called Capture by default, and I'm going say that this is a HomeGroup Pic, and I can choose the type. Notice the different file types or graphic types I can save to. PNG set by default. I'm going to save this a GIF. That's a nice small file.
I'm going to be sending it by e-mail. JPEG's a little bit bigger, but better detail, and it could be saved as an HTML files, so a natural web graphic. I'm going to choose JPEG. Now I'm going to choose the location right here in Pictures in my Pictures library. When I click Save, I've now got that that image. So many options for taking a screen capture, and then saving or sending it off to other people, all thanks to the Snipping tool.
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