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Staying organized with Calendar

From: Up and Running with Windows 8

Video: Staying organized with Calendar

Windows 8 includes a calendar application that can be very helpful when it comes to keeping your day, your week, your month and even your year organized. Let's take a look at how we can use the calendar app to stay on top of our busy schedules. I'll go ahead and start off by launching the calendar simply by clicking on the tile for the calendar application. And you'll see that I bring up the calendar then. And at the moment, I'm looking at today and tomorrow. But I can also look at the entire week, and the entire month, even, if I'd like to. And then, of course navigate along the calendar.

Staying organized with Calendar

Windows 8 includes a calendar application that can be very helpful when it comes to keeping your day, your week, your month and even your year organized. Let's take a look at how we can use the calendar app to stay on top of our busy schedules. I'll go ahead and start off by launching the calendar simply by clicking on the tile for the calendar application. And you'll see that I bring up the calendar then. And at the moment, I'm looking at today and tomorrow. But I can also look at the entire week, and the entire month, even, if I'd like to. And then, of course navigate along the calendar.

I'm going to start off by right-clicking anywhere on the calendar or swiping up from the bottom of the screen and you'll see over at the left, I can switch between a day view, a week view, and also a month view. And in any of those views, I have navigation arrows up at the top left and top right. And of course, I could swipe as well in order to navigate among, in this case, the months. But also the weeks and the days on the calendar. At any given time, as you're navigating around on the calendar, and perhaps looking at a different date. If you want to get back to today's date, you can simply go to that application options bar, and click the today button.

And that will take you to the current day. Now, in this case, I'm looking at the calendar in a weekly view, and so I'm taken to the week that contains today's date. The same would happen if I were in a monthly view or a daily view. I'm just taken to the appropriate section of the calendar, as it were. We can also add events to the calendar, of course. I'll go ahead and add an event to the calendar simply by clicking on the hour at which I would like to add that event. I could also, by the way, click on the Add button on the application Options bar, if I'd like.

But by clicking on a particular time of day the calendar will be set to that time automatically. So I'll just type a subject for that calendar, I'll just call this Prepare Quarterly Report. And I could also add a message if I want to add some notes to myself for example. I'll just say third quarter, just to remind myself of which quarter, for example, that I might need to repair that report for. And I can specify the date and time but of course since I clicked on the Calendar to begin with, those options are set automatically but I could change them if I didn't click on the correct hour, for example.

And I can also specify how long this appointment should be. I'll leave this option set to one hour at the moment. And where could be left blank of course. I'll just go ahead and type Office to indicate that I'll be working on that report in the office. And then I can click the Show More link in order to add additional options. You'll notice for example, I can have a recurring appointment that will show up every day, every weekday, every week, every month, or every year. And I can also determine whether I want a reminder. 15 minutes will be perfectly fine. And I can adjust the status.

Free, busy, tentative or out of the office. In this case, busy, because I want to make sure that I don't inadvertently schedule other appointments when I'm supposed to be working on this report. I could also invite other people to this event. And I can mark it as private so even if I've shared my calendar with others they won't be able to see the details of this particular appointment. Up at the top right I have a cancel button as well as a save button. In this case I'll go ahead and save that appointment and then it shows up on the calendar itself. And perhaps even more importantly these calendar items will show up as part of the live tiles display on the start screen so I'll go ahead and press the Windows key for example to go back to the Start screen and you'll see that that calendar item appears on the live tile for the calendar application. I'll go ahead and switch back to the calendar application. And let's take a look at how we can add an event and invite someone else to that event.

We'll go ahead and create a dinner appointment. I'll click on the 6 o'clock hour, and I'll just call this Dinner. And I'm going to type a message, hope you can make it, because I'm actually going to be sending this appointment, this calendar item, to someone else that I'd like to invite to this dinner. I'll specify a two-hour duration for the dinner. And the location will be to be determined. I'll click show more, and this is just a once event. I think I'll set the time to a 30 minute advance reminder so that I'll have plenty of time to get to dinner. The status will actually be out of the office because I will be away from the office during that time frame.

And I'm going to invite people. So to the right of the who field I can go ahead and click that plus button that will bring up the people application and I can choose the person I want to invite. And click Add. Now you'll notice that instead of a Save button up at the top right, I actually have a Send button, because in this case I'm inviting someone else and so I want to send an invitation. So that button with both save the calendar appointment and also send an invitation to the person that I'm inviting to this dinner. And you'll notice of course that that item shows up on the calendar as well. Of course in addition to the basic options for the calendar, there are some additional setting we can establish.

I'll go ahead and press Window's Eye to bring up the Settings option. You'll see that I can establish additional accounts. So if, for example, with my company I had an Outlook Exchange account, I could establish that. I can change various options. For example, determining what color my calendar items will appear in. What color birthdays will appear in. And holidays. And I can also determine whether I want to hide the forward and back arrow buttons. But I'll leave those settings as they are. And of course, if I ever need to adjust any of the calendar items, I can just click on that item. So in this case, clicking on the appointment will bring it up. Perhaps I want to change this item to the next day, for example. And then I'll go ahead and click the Save button in order to save those changes. And you can see the calendar of course, is updated and that appointment will show up on that Live tile when the appropriate day arrives. So, as you can see the calendar application makes quick work of staying organized.

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This video is part of

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Up and Running with Windows 8

46 video lessons · 3697 viewers

Tim Grey
Author

 
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  1. 2m 3s
    1. Welcome
      2m 3s
  2. 31m 6s
    1. A Windows 8 overview
      3m 53s
    2. Changing your environment
      3m 5s
    3. Customizing live tiles
      4m 14s
    4. Helpful keyboard shortcuts
      3m 41s
    5. Using gestures
      4m 18s
    6. Handwriting recognition on a tablet
      3m 7s
    7. Creating and using a picture password
      3m 25s
    8. Working with your account
      3m 0s
    9. Power options
      2m 23s
  3. 1h 2m
    1. Basics of Metro applications
      3m 24s
    2. Working with a typical application
      4m 10s
    3. Updating applications
      2m 27s
    4. Browsing with Internet Explorer 10
      5m 58s
    5. Managing contacts with People
      4m 29s
    6. Configuring and using Mail
      5m 41s
    7. Connecting with Messenger
      4m 16s
    8. Staying organized with Calendar
      6m 7s
    9. Finding places with Maps
      6m 3s
    10. Getting more applications in the Windows Store
      3m 43s
    11. Purchasing applications
      2m 54s
    12. Organizing the Start screen
      2m 59s
    13. Accessing all applications
      2m 47s
    14. Running applications side by side
      3m 28s
    15. Closing applications
      2m 11s
    16. Unpinning or removing applications
      2m 4s
  4. 28m 0s
    1. Working with photos
      5m 56s
    2. Sharing photos
      3m 29s
    3. Copying videos to your computer
      3m 36s
    4. Watching movies and TV shows
      2m 23s
    5. Playing music
      4m 9s
    6. Using the Reader
      3m 59s
    7. Sharing with SkyDrive
      4m 28s
  5. 28m 13s
    1. Accessing and personalizing the desktop
      4m 55s
    2. Using desktop applications
      2m 23s
    3. Window sizing
      2m 57s
    4. Creating a desktop shortcut
      3m 8s
    5. Working with the File Explorer
      6m 11s
    6. Safely removing a device
      2m 51s
    7. Using the Recycle Bin
      3m 12s
    8. Snipping for screen captures
      2m 36s
  6. 18m 7s
    1. Changing Windows settings
      4m 20s
    2. Protecting your PC with Windows Defender
      5m 20s
    3. Adding devices
      2m 56s
    4. Printing
      2m 53s
    5. Backing up your files
      2m 38s

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