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Windows 7 Essential Training

Simplifying organization with libraries


From:

Windows 7 Essential Training

with David Rivers

Video: Simplifying organization with libraries

As we have been working with Windows Explorer in this chapter you may have noticed something new, here in the navigation pane. It's called Libraries. Libraries are indeed new to Windows 7, and they give us a quick and easy way to organize documents that may exist in several different locations. So typically you'll see the defaults here for Documents, Music, Videos and Pictures, and those are the default you're used to seeing in your own user folders. But when they're in a library, the subtle difference here is that we can add additional locations to our library, so we never have to go navigating for those specific files or folders.
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  1. 16m 28s
    1. Welcome
      1m 54s
    2. Windows basics for first-time users
      13m 47s
    3. Using the exercise files
      47s
  2. 29m 18s
    1. Assessing your hardware and Windows 7 versions
      6m 57s
    2. Upgrading from other Windows versions
      2m 56s
    3. Transferring old files with Windows Easy Transfer
      7m 2s
    4. Dealing with device drivers
      6m 42s
    5. Running a Windows XP program in Windows 7
      5m 41s
  3. 33m 12s
    1. Getting familiar with the desktop
      8m 55s
    2. Handling tasks with the improved task bar
      8m 50s
    3. Accessing your favorites quickly with jump lists
      3m 59s
    4. Finding files and programs with Windows Search
      2m 18s
    5. Using the Action Center
      3m 48s
    6. Keeping information at your fingertips with desktop gadgets
      5m 22s
  4. 34m 24s
    1. Navigating folders and their contents
      6m 59s
    2. Staying organized with your own folders
      4m 44s
    3. Choosing how your folders and user interface behave
      7m 30s
    4. Sharing and protecting folders and files
      5m 27s
    5. Simplifying organization with libraries
      3m 48s
    6. Backing up by burning to CD or DVD
      5m 56s
  5. 24m 44s
    1. Windows Media Center
      7m 22s
    2. Playing media files with Windows Media Player
      3m 59s
    3. Organizing and sharing photos in Windows Explorer
      7m 22s
    4. Taking screenshots with the Snipping tool
      6m 1s
  6. 24m 35s
    1. Taking notes with sticky notes, Notepad, and WordPad
      11m 33s
    2. Creating graphics with Paint
      4m 58s
    3. Performing simple and advanced calculations with the calculator
      5m 20s
    4. Playing Windows games
      2m 44s
  7. 33m 5s
    1. Getting under your computer's hood with the Control Panel
      5m 28s
    2. Controlling system settings
      6m 38s
    3. Controlling sound device volume settings
      6m 38s
    4. Uninstalling programs that are no longer used
      2m 42s
    5. Setting default programs
      5m 10s
    6. Exploring accessibility options
      6m 29s
  8. 21m 1s
    1. Connecting hardware with Device Stage
      2m 56s
    2. Create a home network using HomeGroup
      4m 49s
    3. Controlling what is shared on a network
      3m 26s
    4. Troubleshooting a network and HomeGroup
      3m 58s
    5. Reconnecting quickly with jump lists
      2m 18s
    6. Boosting your computer's memory with ReadyBoost
      3m 34s
  9. 31m 53s
    1. Keeping your PC secure with Windows Update
      3m 44s
    2. Battling spyware with Windows Defender
      7m 41s
    3. Controlling access with user accounts
      4m 32s
    4. Streamlining passwords in Credential Manager
      4m 38s
    5. Using parental controls to block unwanted content
      4m 49s
    6. Securing drives with BitLocker Drive Encryption
      6m 29s
  10. 15m 11s
    1. Printing files directly from Windows
      2m 48s
    2. Troubleshooting printer problems
      5m 15s
    3. Printing power tips
      3m 56s
    4. Printing to and viewing the XPS file format
      3m 12s
  11. 25m 4s
    1. Finding issues in the Troubleshooting control panel
      3m 53s
    2. Sharing issues with the Problem Steps Recorder
      3m 56s
    3. Backing up folders and drives
      6m 36s
    4. Restoring files and drives
      4m 39s
    5. Handling an entire system crash
      6m 0s
  12. 28m 23s
    1. Exploring changes to the UI
      4m 46s
    2. Access sites quickly using Favorites and History
      5m 17s
    3. Connecting to RSS feeds and web slices
      6m 1s
    4. Displaying similar sites with Suggested Sites
      2m 16s
    5. Browsing without navigating using accelerators
      6m 36s
    6. Keeping your browsing private using InPrivate Browsing and filtering
      3m 27s
  13. 1h 14m
    1. Setting up your Windows Live profile
      4m 37s
    2. Downloading Windows Live Essentials
      2m 23s
    3. Tracking dates and events with the Windows Live calendar
      7m 22s
    4. Free email with Windows Live Mail
      6m 14s
    5. Texting live with Windows Live Messenger
      7m 13s
    6. Organizing and sharing photos in Photo Gallery
      9m 46s
    7. Synchronizing photos on two computers with Live Sync
      4m 0s
    8. Controlling content and communications with Family Safety
      6m 26s
    9. Keeping a blog with Windows Live Writer
      6m 50s
    10. Accessing free online storage with SkyDrive
      4m 44s
    11. Creating a movie with Windows Live Movie Maker
      14m 46s
  14. 18s
    1. Goodbye
      18s

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Windows 7 Essential Training
6h 31m Beginner Oct 22, 2009

Viewers: in countries Watching now:

In Windows 7 Essential Training, David Rivers helps users of any level feel comfortable with the improvements and enhancements found in Microsoft's operating system. From simple navigation through the updated graphic user interface, David shows how to install or upgrade and get the most out of Windows 7. He covers using the new Internet Explorer 8 and boosting a computer's memory with the ReadyBoost tool. He also highlights hardware configuration options and explores the advances made connecting a home or work system with Windows Live, the cloud-computing environment made available for Windows 7 users. Exercise files accompany this course.

Topics include:
  • Running Windows XP programs within a Windows 7 installation Accessing favorites quickly through jump lists Establishing user settings through Windows Explorer Setting up a home network with Homegroup Displaying similar sites with suggestions in Internet Explorer 8 Syncing photos on two computers with Live Sync
Subjects:
Business Operating Systems Computer Skills (Windows) Teacher Tools Education Student Tools
Software:
Windows
Author:
David Rivers

Simplifying organization with libraries

As we have been working with Windows Explorer in this chapter you may have noticed something new, here in the navigation pane. It's called Libraries. Libraries are indeed new to Windows 7, and they give us a quick and easy way to organize documents that may exist in several different locations. So typically you'll see the defaults here for Documents, Music, Videos and Pictures, and those are the default you're used to seeing in your own user folders. But when they're in a library, the subtle difference here is that we can add additional locations to our library, so we never have to go navigating for those specific files or folders.

Let me show you what I mean. We'll start by using our Exercise Files. Let's go up to the Desktop or wherever you have stored your exercise files, and open up that folder. Now we'll go to the Chapter 3 folder. Double-click that and we'll double-click the 03_05 folder. Now in here you'll notice two subfolders: Cool Pics and Wildlife, and if we look at either of these we've actually got photos in there. So I am going to go back up to my 03_05 and give it a click to navigate back to that main folder.

And I want to this particular folder in my Library, and I want it to be added to My Pictures. So I don't have to go navigating here every time I want to access these pictures. So all I am going to do is go back up to Chapter 3. With over 03_05 selected, I am going to click Include in library. Now I get to choose one of the default locations, such as Pictures, or I go to create a brand-new library. I am going to choose Pictures. Now you'll notice over here for Pictures when I select it in the navigation pane, I have got my own pictures, which is empty, and you see the sample ones that come with the installation, and then down below I also have quick and easy access to those two folders that I just added to the library.

When you want to remove something from the library, you are not actually removing the folders in the files. Library simply reference or monitor the contents of folders that are located elsewhere. That means if I go under Libraries, click once on the 03_05 folder and press Delete on the keyboard, I've removed it from the library, but it still exists in its original location. Let's just prove that, we'll go back to our Exercise Files navigating a long way, which we were able to avoid with a library but there they are still in their original locations.

Now this could also work with network drives for example. So if you have got pictures somewhere on a Network, you can make them part of your library. It makes it very easy to access them, even other user accounts. Let's say I wanted to access documents for another who might log into this machine. Well here's the path. I'd have to go down to my Local Disk, and I have to double-click Users, go find that user. I am going to use Karen. You can try another user if you've got one. Then I would double-click Documents, and look at that there is one in there.

Well I am going to go back up now to Karen, and with Documents selected I am going to choose Include in library. This time in the Documents section, now you can see here under Documents, I have got My Documents, Public Documents and the one I just added. So now I've got quick and easy access to the contents via the library. Again, if I want to remove this I can press Delete or right-click and choose Remove location from library. You're only removing the location.

You're not removing the actual folder or any of its contents. So libraries can save you a lot of time in navigating those various folders that may be located in multiple destinations. Simply add them to your library, and you'll quick and easy access through the navigation pane.

Find answers to the most frequently asked questions about Windows 7 Essential Training.


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Q: Is there a way to share files and printers between computers on network running Windows XP and Windows 7 without using the HomeGroup share method of Windows 7, since XP does not have this feature?
A: While Windows XP does not support the new HomeGroup found in Windows 7, there is another way to share files and printers between the two operating systems.  There are a number of steps to follow, but they are all listed here: www.howtogeek.com/howto/windows-7/share-files-and-printers-between-windows-7-and-xp/
Q: Is it possible for a computer running Windows XP to join a Windows 7 HomeGroup?
A: Unfortunately, only Windows 7 supports HomeGroup.  If the Windows XP computer must connect with the Windows 7 computer, there are have two options:

1.  Upgrade the XP machine to Windows 7 and joining will be no problem.
2.  Change the Windows 7 HomeGroup to a regular Workgroup and the XP machine will be able to connect to it.  

Here are the steps to changing a HomeGroup to a Workgroup:
  1. On the Windows 7 computer, click the Start button at the bottom left of the screen.
  2. Go to the Control Panel and choose Network and Sharing Center.
  3. Click the link for "View your active networks.” 
  4. In the next window choose "Work network." That will switch the group from a HomeGroup to a Workgroup so the two computers can talk to each other. However, the same workgroup name and share folders in Explorer must be assigned to both computers before they can be networked.
For ease of use, if there is already an existing HomeGroup on the Windows 7 computer, upgrading the XP machine to Windows 7 would be the recommended course of action. There is a course in the Online Training Library, Migrating from Windows XP to Windows 7, that explains the steps for transitioning to Windows 7.
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