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Windows 7 Essential Training

Sharing and protecting folders and files


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Windows 7 Essential Training

with David Rivers
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  1. 16m 28s
    1. Welcome
      1m 54s
    2. Windows basics for first-time users
      13m 47s
    3. Using the exercise files
      47s
  2. 29m 18s
    1. Assessing your hardware and Windows 7 versions
      6m 57s
    2. Upgrading from other Windows versions
      2m 56s
    3. Transferring old files with Windows Easy Transfer
      7m 2s
    4. Dealing with device drivers
      6m 42s
    5. Running a Windows XP program in Windows 7
      5m 41s
  3. 33m 12s
    1. Getting familiar with the desktop
      8m 55s
    2. Handling tasks with the improved task bar
      8m 50s
    3. Accessing your favorites quickly with jump lists
      3m 59s
    4. Finding files and programs with Windows Search
      2m 18s
    5. Using the Action Center
      3m 48s
    6. Keeping information at your fingertips with desktop gadgets
      5m 22s
  4. 34m 24s
    1. Navigating folders and their contents
      6m 59s
    2. Staying organized with your own folders
      4m 44s
    3. Choosing how your folders and user interface behave
      7m 30s
    4. Sharing and protecting folders and files
      5m 27s
    5. Simplifying organization with libraries
      3m 48s
    6. Backing up by burning to CD or DVD
      5m 56s
  5. 24m 44s
    1. Windows Media Center
      7m 22s
    2. Playing media files with Windows Media Player
      3m 59s
    3. Organizing and sharing photos in Windows Explorer
      7m 22s
    4. Taking screenshots with the Snipping tool
      6m 1s
  6. 24m 35s
    1. Taking notes with sticky notes, Notepad, and WordPad
      11m 33s
    2. Creating graphics with Paint
      4m 58s
    3. Performing simple and advanced calculations with the calculator
      5m 20s
    4. Playing Windows games
      2m 44s
  7. 33m 5s
    1. Getting under your computer's hood with the Control Panel
      5m 28s
    2. Controlling system settings
      6m 38s
    3. Controlling sound device volume settings
      6m 38s
    4. Uninstalling programs that are no longer used
      2m 42s
    5. Setting default programs
      5m 10s
    6. Exploring accessibility options
      6m 29s
  8. 21m 1s
    1. Connecting hardware with Device Stage
      2m 56s
    2. Create a home network using HomeGroup
      4m 49s
    3. Controlling what is shared on a network
      3m 26s
    4. Troubleshooting a network and HomeGroup
      3m 58s
    5. Reconnecting quickly with jump lists
      2m 18s
    6. Boosting your computer's memory with ReadyBoost
      3m 34s
  9. 31m 53s
    1. Keeping your PC secure with Windows Update
      3m 44s
    2. Battling spyware with Windows Defender
      7m 41s
    3. Controlling access with user accounts
      4m 32s
    4. Streamlining passwords in Credential Manager
      4m 38s
    5. Using parental controls to block unwanted content
      4m 49s
    6. Securing drives with BitLocker Drive Encryption
      6m 29s
  10. 15m 11s
    1. Printing files directly from Windows
      2m 48s
    2. Troubleshooting printer problems
      5m 15s
    3. Printing power tips
      3m 56s
    4. Printing to and viewing the XPS file format
      3m 12s
  11. 25m 4s
    1. Finding issues in the Troubleshooting control panel
      3m 53s
    2. Sharing issues with the Problem Steps Recorder
      3m 56s
    3. Backing up folders and drives
      6m 36s
    4. Restoring files and drives
      4m 39s
    5. Handling an entire system crash
      6m 0s
  12. 28m 23s
    1. Exploring changes to the UI
      4m 46s
    2. Access sites quickly using Favorites and History
      5m 17s
    3. Connecting to RSS feeds and web slices
      6m 1s
    4. Displaying similar sites with Suggested Sites
      2m 16s
    5. Browsing without navigating using accelerators
      6m 36s
    6. Keeping your browsing private using InPrivate Browsing and filtering
      3m 27s
  13. 1h 14m
    1. Setting up your Windows Live profile
      4m 37s
    2. Downloading Windows Live Essentials
      2m 23s
    3. Tracking dates and events with the Windows Live calendar
      7m 22s
    4. Free email with Windows Live Mail
      6m 14s
    5. Texting live with Windows Live Messenger
      7m 13s
    6. Organizing and sharing photos in Photo Gallery
      9m 46s
    7. Synchronizing photos on two computers with Live Sync
      4m 0s
    8. Controlling content and communications with Family Safety
      6m 26s
    9. Keeping a blog with Windows Live Writer
      6m 50s
    10. Accessing free online storage with SkyDrive
      4m 44s
    11. Creating a movie with Windows Live Movie Maker
      14m 46s
  14. 18s
    1. Goodbye
      18s

Video: Sharing and protecting folders and files

If you share a computer with someone, and you have multiple user accounts on that computer, or even if you're on a network for example. How you share and protect your files may be important. So that's what we were going to talk about right now. I am going to go down to my Windows Explorer icon, and launch that, and if you have multiple users on your computer you might be able to follow along with me, otherwise you can just sit back and watch. I am going to go to the Local Disk, which is Drive C for me, and I am going to double-click Users and you'll notice there are a couple of different users here.

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Windows 7 Essential Training
6h 31m Beginner Oct 22, 2009

Viewers: in countries Watching now:

In Windows 7 Essential Training, David Rivers helps users of any level feel comfortable with the improvements and enhancements found in Microsoft's operating system. From simple navigation through the updated graphic user interface, David shows how to install or upgrade and get the most out of Windows 7. He covers using the new Internet Explorer 8 and boosting a computer's memory with the ReadyBoost tool. He also highlights hardware configuration options and explores the advances made connecting a home or work system with Windows Live, the cloud-computing environment made available for Windows 7 users. Exercise files accompany this course.

Topics include:
  • Running Windows XP programs within a Windows 7 installation Accessing favorites quickly through jump lists Establishing user settings through Windows Explorer Setting up a home network with Homegroup Displaying similar sites with suggestions in Internet Explorer 8 Syncing photos on two computers with Live Sync
Subjects:
Business Operating Systems Computer Skills (Windows) Teacher Tools Education Student Tools
Software:
Windows
Author:
David Rivers

Sharing and protecting folders and files

If you share a computer with someone, and you have multiple user accounts on that computer, or even if you're on a network for example. How you share and protect your files may be important. So that's what we were going to talk about right now. I am going to go down to my Windows Explorer icon, and launch that, and if you have multiple users on your computer you might be able to follow along with me, otherwise you can just sit back and watch. I am going to go to the Local Disk, which is Drive C for me, and I am going to double-click Users and you'll notice there are a couple of different users here.

I'm David. Here's one for Karen, and if I double-click Karen's folder and double-click her Documents folder, I can see and access her files, or maybe she doesn't want me to have access to this file, or even this entire folder. So we need to talk about how you would share or protect your files and folders. So let's start with this one right here, which is ECPReview2008. You'll notice to Share With button at the top. First we click once to select the file, down below you could see the status currently Shared.

That's why I was able to access it. And if I go to Share with button, I can choose to share this with Nobody, or if I have Homegroups setups, something we are going to talk about later on in this course, I could choose whether to Read or Read/ write access to the Homegroup, or I can choose Specific people. When you choose Specific people, you can see the names of those people, and you can see the Permission Level granted. So for example, for me, if I click my name I have Read, Read/Write or I can totally Remove this person, which means, me, David, won't have access to the file.

I can also change it to read-only for example when I click Share, it's now shared and you can see I can even e-mail someone links to this shared item if I wanted to. I am going to click Done. Now another option is to right-click the file, when you right-click a file you'll notice one called Properties down below. And from here you have got several tabs. Now the first tab shows up by default General, where you are going to see information. We can make this Read only automatically by clicking the Read only checkbox. We can even hide it by choosing Hidden.

But we are going to deselect those, and instead go to the Security tab. Now here we see a list of groups or usernames, and we can select those people, and even Edit their permissions. So if I go down to David for example, you can see that Full Control is granted that means it could be modified, read, written. So changes can be made, but clicking the Edit button allows a person to change those permissions. Now you need to be the owner of this. You need to have access to it like I do. If I go to David now, and go over to the Permissions for David, and deny everything, and click Apply, notice there is a warning message, asking if you want to continue, it means that, if this person is part of several groups or whatever, they will not have access.

And I am going to confirm that, and click OK. So I am going to OK now. I just want you to see what happens. I am logged in as myself. So if I have this file selected and I right-click, and I choose to Delete it. Notice that there's a little shield appearing next to Delete and Rename. That's because these new settings have been applied. And if I click Delete you'll notice I need permission to perform this action, I could Try Again or just cancel. The same thing would go for renaming it. If I right-click try to rename this to something else, I am going to type in 'dr'.

Press Return. I need permission so I can click Cancel and the name stays the same. I can always go back and change that. Right-click and go down to Properties. Notice the two shields, and I choose Properties now, and go back to Security, and Edit the permissions for David by selecting the name, and deselect each of these checkboxes, click Apply, those changes have been saved now. I can click OK a couple of times.

Now if I right-click you'll notice the shields have disappeared next to Delete and Rename. So I am now allowed to Delete, Rename, even open up and make changes to that file. Now the same can be done for entire folders. Now you can follow along with me, if you have got the Exercise Files, we'll go to the Desktop and double-click our Exercise Files, and let's just right-click the Chapter 3 folder. This is not file. It's a folder, but the folder too has Properties, and in here you can see there is a Sharing tab, and underneath you can see the Network Path, when I click the Share button, I can add people, if I click the dropdown list such as Karen.

I add her first and then choose Share. Now Karen is going to have access to this folder on my user account, click Done. And when I right-click again and go down to Properties, we've also got a Security tab and you'll see the same options here that we saw for our individual file. This applies to the entire folder. So you have got that at your disposal as well. I am going to click Close, and then I am going to close up Windows Explorer. So protecting your files and even your folders from others can be done by setting permissions.

You can also hide them. Remember when you right-click a file or folder all of those properties are at your fingertips, thanks to that pop-up menu.

Find answers to the most frequently asked questions about Windows 7 Essential Training.


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Q: Is there a way to share files and printers between computers on network running Windows XP and Windows 7 without using the HomeGroup share method of Windows 7, since XP does not have this feature?
A: While Windows XP does not support the new HomeGroup found in Windows 7, there is another way to share files and printers between the two operating systems.  There are a number of steps to follow, but they are all listed here: www.howtogeek.com/howto/windows-7/share-files-and-printers-between-windows-7-and-xp/
Q: Is it possible for a computer running Windows XP to join a Windows 7 HomeGroup?
A: Unfortunately, only Windows 7 supports HomeGroup.  If the Windows XP computer must connect with the Windows 7 computer, there are have two options:

1.  Upgrade the XP machine to Windows 7 and joining will be no problem.
2.  Change the Windows 7 HomeGroup to a regular Workgroup and the XP machine will be able to connect to it.  

Here are the steps to changing a HomeGroup to a Workgroup:
  1. On the Windows 7 computer, click the Start button at the bottom left of the screen.
  2. Go to the Control Panel and choose Network and Sharing Center.
  3. Click the link for "View your active networks.” 
  4. In the next window choose "Work network." That will switch the group from a HomeGroup to a Workgroup so the two computers can talk to each other. However, the same workgroup name and share folders in Explorer must be assigned to both computers before they can be networked.
For ease of use, if there is already an existing HomeGroup on the Windows 7 computer, upgrading the XP machine to Windows 7 would be the recommended course of action. There is a course in the Online Training Library, Migrating from Windows XP to Windows 7, that explains the steps for transitioning to Windows 7.
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