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If you share a computer with someone, and you have multiple user accounts on that computer, or even if you're on a network for example. How you share and protect your files may be important. So that's what we were going to talk about right now. I am going to go down to my Windows Explorer icon, and launch that, and if you have multiple users on your computer you might be able to follow along with me, otherwise you can just sit back and watch. I am going to go to the Local Disk, which is Drive C for me, and I am going to double-click Users and you'll notice there are a couple of different users here.
I'm David. Here's one for Karen, and if I double-click Karen's folder and double-click her Documents folder, I can see and access her files, or maybe she doesn't want me to have access to this file, or even this entire folder. So we need to talk about how you would share or protect your files and folders. So let's start with this one right here, which is ECPReview2008. You'll notice to Share With button at the top. First we click once to select the file, down below you could see the status currently Shared.
That's why I was able to access it. And if I go to Share with button, I can choose to share this with Nobody, or if I have Homegroups setups, something we are going to talk about later on in this course, I could choose whether to Read or Read/ write access to the Homegroup, or I can choose Specific people. When you choose Specific people, you can see the names of those people, and you can see the Permission Level granted. So for example, for me, if I click my name I have Read, Read/Write or I can totally Remove this person, which means, me, David, won't have access to the file.
I can also change it to read-only for example when I click Share, it's now shared and you can see I can even e-mail someone links to this shared item if I wanted to. I am going to click Done. Now another option is to right-click the file, when you right-click a file you'll notice one called Properties down below. And from here you have got several tabs. Now the first tab shows up by default General, where you are going to see information. We can make this Read only automatically by clicking the Read only checkbox. We can even hide it by choosing Hidden.
But we are going to deselect those, and instead go to the Security tab. Now here we see a list of groups or usernames, and we can select those people, and even Edit their permissions. So if I go down to David for example, you can see that Full Control is granted that means it could be modified, read, written. So changes can be made, but clicking the Edit button allows a person to change those permissions. Now you need to be the owner of this. You need to have access to it like I do. If I go to David now, and go over to the Permissions for David, and deny everything, and click Apply, notice there is a warning message, asking if you want to continue, it means that, if this person is part of several groups or whatever, they will not have access.
And I am going to confirm that, and click OK. So I am going to OK now. I just want you to see what happens. I am logged in as myself. So if I have this file selected and I right-click, and I choose to Delete it. Notice that there's a little shield appearing next to Delete and Rename. That's because these new settings have been applied. And if I click Delete you'll notice I need permission to perform this action, I could Try Again or just cancel. The same thing would go for renaming it. If I right-click try to rename this to something else, I am going to type in 'dr'.
Press Return. I need permission so I can click Cancel and the name stays the same. I can always go back and change that. Right-click and go down to Properties. Notice the two shields, and I choose Properties now, and go back to Security, and Edit the permissions for David by selecting the name, and deselect each of these checkboxes, click Apply, those changes have been saved now. I can click OK a couple of times.
Now if I right-click you'll notice the shields have disappeared next to Delete and Rename. So I am now allowed to Delete, Rename, even open up and make changes to that file. Now the same can be done for entire folders. Now you can follow along with me, if you have got the Exercise Files, we'll go to the Desktop and double-click our Exercise Files, and let's just right-click the Chapter 3 folder. This is not file. It's a folder, but the folder too has Properties, and in here you can see there is a Sharing tab, and underneath you can see the Network Path, when I click the Share button, I can add people, if I click the dropdown list such as Karen.
I add her first and then choose Share. Now Karen is going to have access to this folder on my user account, click Done. And when I right-click again and go down to Properties, we've also got a Security tab and you'll see the same options here that we saw for our individual file. This applies to the entire folder. So you have got that at your disposal as well. I am going to click Close, and then I am going to close up Windows Explorer. So protecting your files and even your folders from others can be done by setting permissions.
You can also hide them. Remember when you right-click a file or folder all of those properties are at your fingertips, thanks to that pop-up menu.
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