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Windows 8.1 Essential Training

Searching for files and file contents


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Windows 8.1 Essential Training

with David Rivers

Video: Searching for files and file contents

Over time as you continue working with Windows 8.1, you'll be creating Folders, Subfolders, Accumulating files. And that will make it difficult to locate certain pieces of information you might be looking for, unless you know about some of the search functionality that's built right in to File Explore. We're going to take a look at it now. We'll continue working with our Exercise Files folder here in File Explorer. You can double-click if you're getting caught up. The Exercise Files folder right on your desktop or wherever it is you can locate the File Explorer icon on the task bar to navigate to any folder you like that might contain some files.
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  1. 1m 23s
    1. Welcome
      47s
    2. Using the exercise files
      36s
  2. 32m 40s
    1. Assessing your hardware and Windows 8.1 versions
      2m 43s
    2. Getting familiar with the user interface
      8m 11s
    3. Exploring the Windows 7 desktop
      6m 13s
    4. Using touch screens and gestures
      2m 8s
    5. Switching between apps with Switcher
      3m 50s
    6. Personalizing Windows 8.1
      7m 33s
    7. Creating tile groups
      2m 2s
  3. 43m 58s
    1. Using the ribbon in File Explorer
      10m 21s
    2. Organizing folders and files
      6m 22s
    3. Customizing folder behavior
      5m 28s
    4. Searching for files and file contents
      7m 22s
    5. Creating easy access to files and folders
      4m 56s
    6. Using SkyDrive
      4m 29s
    7. Copying files in a single window
      5m 0s
  4. 1h 11m
    1. Managing mail with the Mail app
      7m 46s
    2. Keeping dates with the Calendar app
      6m 59s
    3. Managing contacts in the People app
      9m 55s
    4. Communicating with contacts using Skype
      10m 13s
    5. Working with photos
      10m 58s
    6. Reading text with the Reader app
      4m 14s
    7. Managing music with the Music app
      8m 29s
    8. Locating places with Maps
      8m 29s
    9. Timing things with Alarms
      4m 19s
  5. 28m 18s
    1. Typing text with Sticky Notes, Notepad, and WordPad
      10m 30s
    2. Creating graphics with Paint
      10m 18s
    3. Performing calculations with the Calculator
      2m 55s
    4. Taking screenshots with the Snipping tool
      4m 35s
  6. 31m 17s
    1. Viewing your current system specs
      4m 4s
    2. Controlling sound device volume settings
      7m 36s
    3. Removing unwanted applications
      2m 55s
    4. Setting default programs
      5m 26s
    5. Setting accessibility options
      8m 45s
    6. Navigation settings for desktop lovers
      2m 31s
  7. 20m 34s
    1. Getting connected
      4m 1s
    2. Connecting PCs with HomeGroup
      6m 29s
    3. Connecting to another computer with Remote Desktop
      2m 44s
    4. Selecting sharing options for networks
      3m 54s
    5. Adding and removing devices
      3m 26s
  8. 40m 48s
    1. Keeping your PC secure with Windows Update
      4m 26s
    2. Viewing and resolving security issues with Action Center
      3m 28s
    3. Battling malicious software with Windows Defender
      4m 52s
    4. Controlling user account access
      3m 53s
    5. Secure your account with passwords and PINs
      5m 51s
    6. Using Parental Controls
      10m 8s
    7. Encrypting a drive with BitLocker
      4m 22s
    8. Using Encrypting File System (EFS)
      3m 48s
  9. 12m 2s
    1. Printing files directly from Windows
      3m 27s
    2. Printing files to the XPS format
      4m 53s
    3. Accessing and changing printer options
      3m 42s
  10. 20m 43s
    1. Finding issues in the Troubleshooting control panel
      4m 10s
    2. Fixing issues with the Problem Steps Recorder
      4m 40s
    3. Backing up with File History
      5m 57s
    4. Reversing a fatal crash with System Restore
      3m 21s
    5. Reseting your Windows 8.1 installation
      2m 35s
  11. 40s
    1. Next steps
      40s

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Windows 8.1 Essential Training
5h 3m Appropriate for all Oct 17, 2013

Viewers: in countries Watching now:

Windows 8 was a new direction for Microsoft, offering mobile integration, cloud storage, and security enhancements. But some people were unhappy with its design. Windows 8.1 answers these complaints and takes Windows a step further. In this course, David Rivers shows you all its essential features. Take a tour of the interface, review the new file and folder behaviors, and meet the most useful apps, including Calendar, Photos, Maps, and Music. David also shows how to adjust system settings like default programs and volume, work with external devices, and set up networks. The final chapters show you how to keep your computer even more secure with Access Control and Windows Defender, and how to troubleshoot potential issues, like reversing fatal crashes.

Topics include:
  • Using touch screens and gestures
  • Organizing files and folders
  • Managing your inbox with the Mail app
  • Working with photos
  • Managing contacts in the People app
  • Controlling system sounds, volume, and accessibility options
  • Getting connected to other PCs and devices
  • Keeping your PC secure with Windows Update
  • Using parental controls to block unwanted content
  • Printing from Windows 8
  • Fixing issues with the Problem Steps Recorder
  • Keeping file backups with File History
Subjects:
Business Operating Systems Productivity Home + Small Office
Software:
Windows
Author:
David Rivers

Searching for files and file contents

Over time as you continue working with Windows 8.1, you'll be creating Folders, Subfolders, Accumulating files. And that will make it difficult to locate certain pieces of information you might be looking for, unless you know about some of the search functionality that's built right in to File Explore. We're going to take a look at it now. We'll continue working with our Exercise Files folder here in File Explorer. You can double-click if you're getting caught up. The Exercise Files folder right on your desktop or wherever it is you can locate the File Explorer icon on the task bar to navigate to any folder you like that might contain some files.

We're going to do a little bit of Filtering and Searching. We'll begin with filtering down our list. Imagine that the list of files continues to grow. There's many, many files, and we're only interested in looking at a certain type of file. Well, in that case, when we go to the view tab ensure Details is selected. We'll see different columns. We already know we can rearrange or sort these by clicking the Column Headings. For example, alphabetically by name or reversed.

Same thing for Date modified type. For example, JPEG files together and so on. But each of these also has a drop down. So if we went to Type and click the Drop Down next to type, we can pick and choose what types of files will be displayed. Maybe our JPEG Files with that selected. Everything else is still there, we're just not seeing it so we can focus on this type of file. Maybe we want to include Movie Files as well, or just Movie Files. There's only the one, deselect that check box and you're seeing everything again.

We'll click in the Background to close it up. Same thing goes for Size if the only one to see your Huge files, you could click that Check box, focusing on that. Maybe you're deleting your huge files, it's an easy way to locate them. Deselect when you're done. And that's just one option for filtering out different groups of files. But from the View tab, we also have the ability here to do some grouping with Group By and we can group by Size, type, but there are other options here, like tags for example.

With them grouped now, we can actually Collapse the different groups to focus in on files that are of interest to us. Go back to Group by, and choose None. And of course, we can also, if we wanted to, search for files, using a number of different search tools that are available to us by clicking anywhere in the Search field that appears up here in the top right corner of our File Explorer window. When we do that check out the ribbon. Just changed. We have a new Search tab, and we have a number of different options to choose from.

First of all, by default when we do a search in a folder, subfolders will be included in that search. But you can narrow it down to just the Current Folder if you wanted to. And know that we have some refinement options they modify, I'm only interested in anything that was modified with in the week. So I'm going to choose This week. Okay, there they are, go back to Date modify, click the Drop down, make a different selection like This month. You might see a different list. Notice what's happening over here in the Search field.

Information's being update here, and we can start over by clicking the X just to the right. Now we're back to all of our files. Maybe we want to narrow it down to a certain kind of file. Well, we see more options here from the kind of drop down than we saw using the column headings. So if we wanted to, for example, narrow this down to Picture files. It appears on a very long list. And notice that the search field now has kind equals picture. We could have typed that in but it was much faster from the kind at Drop down on the ribbon.

We'll click the X to start over. We could also do it with Size. And with other properties, like Tags, for example. want to find all the files that are tagged with the word Market. So I click Tags, type in Market, and there's a couple there that have those tags. Again, I can start over, by clicking the X. Now we can also of course search for file names and file contents by simply typing in the Search field. We don't need to use any of these refinement options.

I'm looking for anything that has the word cherry in it. So I type in cherry, I don't have to press Enter. Look at that, there's only one that has cherry in the title, Cherry Tomatoes JPEG. Close it up. What about contents of those files? I'm looking for the company name Roux. Type in Roux. Look at that. It appears inside my PDF file. Not in the file name but actually in the file itself. So I don't have to open up the PDF, bring up this search functionality within my PDF viewer to find what I'm looking for.

With File Explorer, I locate not just the file, but the contents as well. And I'm going to close that up. Now I'm going to look for all of my picture files that are of a certain size. Now I can combine these. Let's go to Kind. We'll go down to Picture. Next, we'll go to Size. And from the size drop down, I'm only interested in the Medium ones. And, there's a couple right there. Notice what's happening. They're combined up here in the search field.

And, if this is something I'm going to be searching for on a regular basis, as I add additional pictures and I want to group them all together, I can save this search. Click the Save Search Button. And give it a name. Medium Pictures or Medium Sized Pictures, it's up to you how you name this. And when you click Save, notice it's being saved to your searches right under your own search folder. So click Save and now I can use that at any time.

That's exactly what I'm looking at. So if I use my back button, I'll be going back to my Exercise files, I can close up this search. Over time as I add additional pictures that are of medium size, I can go back now to my search criteria just by going back up to my desktop here under my own name. There the search is right there. And there's my medium size pictures. Double-click it and there's my two files. I'm going to go back to my Exercise Files using my back button, all the way back, and that's search criteria.

Of course you can delete those search saved results if you wanted to by going back at any time. Forward. Back to my account here for my searches. And I right click. You could click once and delete just like you would with regular files, but this is a search that I can right click and Delete to remove it as well. Back up we go. I'm going to go right to my Exercise Files, to continue from here.

So thanks to some of the search functionality built right into File Explorer. You can filter out certain types of files to focus on the files that are of interest to you, even search not just through the file names, but the contents of those files as well.

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