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Reply vs. Reply All

From: Computer Literacy for Windows

Video: Reply vs. Reply All

This is going to be a very brief but important video on the difference in etiquettes of Reply versus Reply All, when responding to email messages. Every email client gives you the ability to reply to a message by clicking either Reply or Reply All. The difference between these two options only matters when you are just one of multiple recipients of an email. If you're the only recipient of an email, it doesn't matter whether you click Reply or Reply All, but if you're one of the multiple recipients, it does make a difference. Basically, you'll click Reply to send your response only to the sender of the original email. You can see just the original sender's name here in the To field.

Reply vs. Reply All

This is going to be a very brief but important video on the difference in etiquettes of Reply versus Reply All, when responding to email messages. Every email client gives you the ability to reply to a message by clicking either Reply or Reply All. The difference between these two options only matters when you are just one of multiple recipients of an email. If you're the only recipient of an email, it doesn't matter whether you click Reply or Reply All, but if you're one of the multiple recipients, it does make a difference. Basically, you'll click Reply to send your response only to the sender of the original email. You can see just the original sender's name here in the To field.

I'm just going to close this, and I'll save my changes. If you need or want the rest of the recipients to receive your reply as well, you would click Reply All and you can see everyone else's address listed in the To field. And those are the people that also received copies of this email. So really, it's that simple, but knowing when to use which can sometimes be tricky. The important thing is to consider whether everyone needs to read your reply. For example, in this email, the sender is asking if everyone is available for a meeting. It probably makes sense to click Reply All, so everyone involved will know whether you're available for it or not.

But look at this other email in which the sender is telling everyone that he won't be in the office today. Now, if I wanted to send him a short get well message, I probably don't need to hit the Reply All button. The other recipients of this other email don't need to see that I've sent a personal message to the sender, unless I'm trying to demonstrate what an empathetic person I am. So just ask yourself if everyone really needs to read your reply before you hit Reply All. I have been on the receiving end of endless email threads that have devolved into personal conversations, simply because a few people kept hitting Reply All.

If you already receive tons of email everyday, it can be kind of annoying to keep getting messages that aren't addressing you and have nothing to do with you, simply because your address was on the original relevant email. Another reason to be aware of which button you click is that maybe you really don't want everyone else in the list to read what you're writing. There are tons of horror stories out there in which someone meant to reply just to the sender with personal or confidential information, but then clicked Reply All by accident and sent a response to the entire group. So always take a moment and be aware whether you're clicking Reply or Reply All. You could save yourself and others aggravation or embarrassment.

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This video is part of

Image for Computer Literacy for Windows
Computer Literacy for Windows

55 video lessons · 19319 viewers

Garrick Chow
Author

 
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  1. 2m 44s
    1. Welcome
      1m 9s
    2. Using the assessment files
      1m 2s
    3. Using the exercise files
      33s
  2. 9m 53s
    1. What's a computer?
      1m 48s
    2. What's inside a computer?
      2m 46s
    3. Laptop vs. desktop computers
      1m 52s
    4. Special considerations when using a laptop
      3m 27s
  3. 17m 29s
    1. Understanding the operating system
      3m 3s
    2. Understanding files, folders, and directories
      4m 38s
    3. Understanding your Home (User) folder
      3m 9s
    4. Using your desktop
      2m 46s
    5. Taking out the trash (recycle bin)
      1m 45s
    6. The right click
      2m 8s
  4. 25m 38s
    1. Understanding applications
      4m 36s
    2. Opening and saving files
      4m 3s
    3. Choosing the right tool
      4m 37s
    4. How to learn any application
      4m 53s
    5. Five things that work in all applications
      7m 29s
  5. 35m 26s
    1. Understanding computer ports
      2m 33s
    2. Setting up a printer
      3m 36s
    3. Printing your documents
      3m 52s
    4. Setting up a scanner
      2m 8s
    5. Scanning a document
      5m 59s
    6. Setting up a projector or a second monitor
      6m 17s
    7. Using a projector
      3m 43s
    8. Portable storage devices
      3m 55s
    9. Pairing with Bluetooth devices
      3m 23s
  6. 20m 46s
    1. Understanding networks and internet access
      2m 58s
    2. Connecting to wired networks
      2m 47s
    3. Connecting to wireless networks
      5m 0s
    4. Working in a networked environment
      5m 49s
    5. Staying protected from viruses
      4m 12s
  7. 23m 24s
    1. Understanding email servers and clients
      2m 11s
    2. Setting up your email application
      4m 15s
    3. Receiving and reading email
      3m 50s
    4. Composing new email messages
      7m 4s
    5. Reply vs. Reply All
      2m 12s
    6. Dealing with spam
      3m 52s
  8. 8m 22s
    1. Understanding search engines
      1m 24s
    2. Conducting basic searches
      3m 44s
    3. Conducting advanced searches
      3m 14s
  9. 27m 15s
    1. Introduction to word processors
      4m 46s
    2. Formatting text
      7m 57s
    3. Introduction to spreadsheets
      4m 0s
    4. Creating a simple data table
      8m 13s
    5. Formatting a data table
      2m 19s
  10. 28m 52s
    1. Importing images from a digital camera
      7m 57s
    2. Storing and organizing digital images
      4m 28s
    3. Basic image manipulation
      9m 17s
    4. Tagging images
      4m 56s
    5. Sharing images
      2m 14s
  11. 12m 46s
    1. Common obstacles in sharing files
      1m 37s
    2. Creating PDFs for document sharing
      6m 4s
    3. Compressing files
      5m 5s
  12. 1m 4s
    1. Goodbye
      1m 4s

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