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Printing your documents

From: Computer Literacy for Windows

Video: Printing your documents

When you go to print a document from your PC, you'll find there are several print options available. Some options you'll see will be specific to whichever brand and model of printer you have and to which application you're printing from. While other options are standard regardless of the printer you're using. In this movie, we'll take a look at some of the common print options. Currently I have a WordPad document open, and this is just the sample document I had opened previously. The contents of the document really aren't important right now. I just need an open document so I can walk you through the printing process. So I'm going to click the File button here in WordPad and choose Print.

Printing your documents

When you go to print a document from your PC, you'll find there are several print options available. Some options you'll see will be specific to whichever brand and model of printer you have and to which application you're printing from. While other options are standard regardless of the printer you're using. In this movie, we'll take a look at some of the common print options. Currently I have a WordPad document open, and this is just the sample document I had opened previously. The contents of the document really aren't important right now. I just need an open document so I can walk you through the printing process. So I'm going to click the File button here in WordPad and choose Print.

In most other applications, you'll have an actual menu labeled File under which you'll find the Print command, and that opens the Print dialog box and it's here in which we make all the decisions about how we want our document printed. Again, the look of this dialog box will vary slightly from application-to-application but this is a typical version you're seeing here. At the top, you have the Select Printer area for selecting which printer you want to print to. This area might be a popup menu or a horizontally scrolling menu like you see here, listing all of the printers I currently have installed on my PC. In either case, you just want to select the printer you want to print to.

If you need to specify print settings such as the paper size or orientation, click the Preferences button. Now depending on the application, this button might alternately be labeled properties, and depending on your printer, you'll see different tabs here under Printing Preferences. For example, for the printer I currently selected, I have a tab labeled Features under which I'll find options like Paper type and Paper source. So if your printer can hold different sizes or types of paper, you can select the tray you want top print to from here. So also here we can determine whether you're going to be printing in portrait or landscape mode.

Under the Pages per sheet option, I can choose to print more than one page of my document per physical sheet of paper, which can conserve paper and ink, Especially if you only need to review what the document will look like when it's printed out, this is a good option to have. Under the Color tab, you'll often find options to print in either color or grayscale or black-and-white, but if your printer is just a black-and-white, you won't see that option here. So you should take some time to explore your printer preferences to see what other options are available. I'm just going to leave everything as is and click Cancel to close Printing Preferences.

So I still have my main Print dialog box open. Another option you'll find in all print dialog boxes is Page Range. You have the default choice of All, which obviously prints all of your pages or you can print the pages you have selected, the current page, or a range of pages, which you can select and then type in the range of pages you want to print, for instance pages 17 through 25 for example. Here in the lower right-hand corner of the Print dialog box, you can choose the number of copies of your document you wish to print. Just use the arrows to increase or decrease the number or type the number in.

If you do have a multi-page document, you'll probably want to check Collate if it's not already checked, so each copy will print in its entirety in order. With Collated unchecked, you'll first get all the page number ones and the page number twos and so on. So if you want them all in order, make sure you check Collate. And once you've made your changes in selections in the Print dialog box and you're ready to print, just click the Print button and in a few moments your printer should kick out your copy or copies. So those are the basics of the options that appear in most Print dialog boxes, but again you will see variations depending on which application you're using.

So for example, if I open up a different program like my web browser, Safari, and I go to lynda.com and I choose the Print, you can see this Print dialog box looks different. To choose my printer I actually have a popup menu here, and my preferences are labeled Properties. We can see that opens the exact same printer preferences dialog box we were just looking at earlier. And just be aware that even though you'll see different looking menus and buttons from dialog box to dialog box, they're not going to be so different that you won't be able to figure out how to use them.

Still you probably want to take some time to browse through the other options that appear in the Print dialog boxes for the applications to use. But the ones we've looked at here generally will appear in nearly all applications that print.

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This video is part of

Image for Computer Literacy for Windows
Computer Literacy for Windows

55 video lessons · 18583 viewers

Garrick Chow
Author

 
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  1. 2m 44s
    1. Welcome
      1m 9s
    2. Using the assessment files
      1m 2s
    3. Using the exercise files
      33s
  2. 9m 53s
    1. What's a computer?
      1m 48s
    2. What's inside a computer?
      2m 46s
    3. Laptop vs. desktop computers
      1m 52s
    4. Special considerations when using a laptop
      3m 27s
  3. 17m 29s
    1. Understanding the operating system
      3m 3s
    2. Understanding files, folders, and directories
      4m 38s
    3. Understanding your Home (User) folder
      3m 9s
    4. Using your desktop
      2m 46s
    5. Taking out the trash (recycle bin)
      1m 45s
    6. The right click
      2m 8s
  4. 25m 38s
    1. Understanding applications
      4m 36s
    2. Opening and saving files
      4m 3s
    3. Choosing the right tool
      4m 37s
    4. How to learn any application
      4m 53s
    5. Five things that work in all applications
      7m 29s
  5. 35m 26s
    1. Understanding computer ports
      2m 33s
    2. Setting up a printer
      3m 36s
    3. Printing your documents
      3m 52s
    4. Setting up a scanner
      2m 8s
    5. Scanning a document
      5m 59s
    6. Setting up a projector or a second monitor
      6m 17s
    7. Using a projector
      3m 43s
    8. Portable storage devices
      3m 55s
    9. Pairing with Bluetooth devices
      3m 23s
  6. 20m 46s
    1. Understanding networks and internet access
      2m 58s
    2. Connecting to wired networks
      2m 47s
    3. Connecting to wireless networks
      5m 0s
    4. Working in a networked environment
      5m 49s
    5. Staying protected from viruses
      4m 12s
  7. 23m 24s
    1. Understanding email servers and clients
      2m 11s
    2. Setting up your email application
      4m 15s
    3. Receiving and reading email
      3m 50s
    4. Composing new email messages
      7m 4s
    5. Reply vs. Reply All
      2m 12s
    6. Dealing with spam
      3m 52s
  8. 8m 22s
    1. Understanding search engines
      1m 24s
    2. Conducting basic searches
      3m 44s
    3. Conducting advanced searches
      3m 14s
  9. 27m 15s
    1. Introduction to word processors
      4m 46s
    2. Formatting text
      7m 57s
    3. Introduction to spreadsheets
      4m 0s
    4. Creating a simple data table
      8m 13s
    5. Formatting a data table
      2m 19s
  10. 28m 52s
    1. Importing images from a digital camera
      7m 57s
    2. Storing and organizing digital images
      4m 28s
    3. Basic image manipulation
      9m 17s
    4. Tagging images
      4m 56s
    5. Sharing images
      2m 14s
  11. 12m 46s
    1. Common obstacles in sharing files
      1m 37s
    2. Creating PDFs for document sharing
      6m 4s
    3. Compressing files
      5m 5s
  12. 1m 4s
    1. Goodbye
      1m 4s

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