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Printing to and viewing the XPS file format

From: Windows 7 Essential Training

Video: Printing to and viewing the XPS file format

When you want to create secure documents that cannot be changed without special permissions, one option is to save your document using the XPS format. That stands for XML Paper Specification. You could consider this to be Microsoft's answer to the PDF, the Portable Document format. While in Windows Vista, you had to use Internet Explorer to view such a file. Here in Windows 7 not only can you save your files to the XPS format, but there's also a dedicated XPS viewer built into Windows 7 for viewing these types of documents.

Printing to and viewing the XPS file format

When you want to create secure documents that cannot be changed without special permissions, one option is to save your document using the XPS format. That stands for XML Paper Specification. You could consider this to be Microsoft's answer to the PDF, the Portable Document format. While in Windows Vista, you had to use Internet Explorer to view such a file. Here in Windows 7 not only can you save your files to the XPS format, but there's also a dedicated XPS viewer built into Windows 7 for viewing these types of documents.

So let's check it out. Here in the 09_04 subfolder of the Chapter 9 folder of the Exercise Files, if you got them, we have a couple of files. One is a Microsoft Excel file. The other is an XPS document. We can see that in the Type column. So, if we double-click an XPS file, you'll notice by default the XPS Viewer in Windows 7 is used to display it. So we can scroll down. We can view the contents, but as soon as we try to click inside and start typing, doesn't work. Double-clicking zooms us in, moves us around, but we can't make changes to this document.

You can see up at the top, we do have some dropdown buttons, so here if we click File, we can open another file up. We can see this as another format, we can print it out, we can exit the viewer altogether, we can go to Permissions to set permissions or view your own permissions, if you've received this from someone else. You really don't have an option and signatures is another way to secure document. You can sign it electronically using the XPS Viewer. Some cool features built right into Windows 7.

So, let's close this up. How do we create these now? Well, it's a simple matter of printing to the XPS Writer. So, we do that by setting up our default printer to be the XPS Writer. We will go down to Windows orb and select Devices and Printers and make sure Microsoft XPS Document Writer gets the green circle with the checkmark. To do that, just right click and choose Set as default printer. Now when we go to print from Windows, that's where it's going, to the document writer. Let's go back to Windows Explorer, select our Excel spreadsheet, which is a hockey schedule, and when we click Print, watch what happens.

It automatically opens up in Microsoft Excel and it's trying to save it as an XPS document. So, this is what we would had to be manually without this feature. We will click down below where the filename appears and just take out the asterisk, the wild card and type in our own name here. Let's try schedule and click Save. Finishes off the job, closes up Excel and you can see we have got a new file now in our folder called Schedule and it's an XPS document.

So, double-clicking it allows me to get into the schedule, but it doesn't allow me to go in and make alterations to the schedule. Very secure. Close it up and we will close up our Devices page as well and let's close up Windows Explorer and there's how we convert to XPS and view XPS type files.

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This video is part of

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Windows 7 Essential Training

73 video lessons · 46545 viewers

David Rivers
Author

 
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  1. 16m 28s
    1. Welcome
      1m 54s
    2. Windows basics for first-time users
      13m 47s
    3. Using the exercise files
      47s
  2. 29m 18s
    1. Assessing your hardware and Windows 7 versions
      6m 57s
    2. Upgrading from other Windows versions
      2m 56s
    3. Transferring old files with Windows Easy Transfer
      7m 2s
    4. Dealing with device drivers
      6m 42s
    5. Running a Windows XP program in Windows 7
      5m 41s
  3. 33m 12s
    1. Getting familiar with the desktop
      8m 55s
    2. Handling tasks with the improved task bar
      8m 50s
    3. Accessing your favorites quickly with jump lists
      3m 59s
    4. Finding files and programs with Windows Search
      2m 18s
    5. Using the Action Center
      3m 48s
    6. Keeping information at your fingertips with desktop gadgets
      5m 22s
  4. 34m 24s
    1. Navigating folders and their contents
      6m 59s
    2. Staying organized with your own folders
      4m 44s
    3. Choosing how your folders and user interface behave
      7m 30s
    4. Sharing and protecting folders and files
      5m 27s
    5. Simplifying organization with libraries
      3m 48s
    6. Backing up by burning to CD or DVD
      5m 56s
  5. 24m 44s
    1. Windows Media Center
      7m 22s
    2. Playing media files with Windows Media Player
      3m 59s
    3. Organizing and sharing photos in Windows Explorer
      7m 22s
    4. Taking screenshots with the Snipping tool
      6m 1s
  6. 24m 35s
    1. Taking notes with sticky notes, Notepad, and WordPad
      11m 33s
    2. Creating graphics with Paint
      4m 58s
    3. Performing simple and advanced calculations with the calculator
      5m 20s
    4. Playing Windows games
      2m 44s
  7. 33m 5s
    1. Getting under your computer's hood with the Control Panel
      5m 28s
    2. Controlling system settings
      6m 38s
    3. Controlling sound device volume settings
      6m 38s
    4. Uninstalling programs that are no longer used
      2m 42s
    5. Setting default programs
      5m 10s
    6. Exploring accessibility options
      6m 29s
  8. 21m 1s
    1. Connecting hardware with Device Stage
      2m 56s
    2. Create a home network using HomeGroup
      4m 49s
    3. Controlling what is shared on a network
      3m 26s
    4. Troubleshooting a network and HomeGroup
      3m 58s
    5. Reconnecting quickly with jump lists
      2m 18s
    6. Boosting your computer's memory with ReadyBoost
      3m 34s
  9. 31m 53s
    1. Keeping your PC secure with Windows Update
      3m 44s
    2. Battling spyware with Windows Defender
      7m 41s
    3. Controlling access with user accounts
      4m 32s
    4. Streamlining passwords in Credential Manager
      4m 38s
    5. Using parental controls to block unwanted content
      4m 49s
    6. Securing drives with BitLocker Drive Encryption
      6m 29s
  10. 15m 11s
    1. Printing files directly from Windows
      2m 48s
    2. Troubleshooting printer problems
      5m 15s
    3. Printing power tips
      3m 56s
    4. Printing to and viewing the XPS file format
      3m 12s
  11. 25m 4s
    1. Finding issues in the Troubleshooting control panel
      3m 53s
    2. Sharing issues with the Problem Steps Recorder
      3m 56s
    3. Backing up folders and drives
      6m 36s
    4. Restoring files and drives
      4m 39s
    5. Handling an entire system crash
      6m 0s
  12. 28m 23s
    1. Exploring changes to the UI
      4m 46s
    2. Access sites quickly using Favorites and History
      5m 17s
    3. Connecting to RSS feeds and web slices
      6m 1s
    4. Displaying similar sites with Suggested Sites
      2m 16s
    5. Browsing without navigating using accelerators
      6m 36s
    6. Keeping your browsing private using InPrivate Browsing and filtering
      3m 27s
  13. 1h 14m
    1. Setting up your Windows Live profile
      4m 37s
    2. Downloading Windows Live Essentials
      2m 23s
    3. Tracking dates and events with the Windows Live calendar
      7m 22s
    4. Free email with Windows Live Mail
      6m 14s
    5. Texting live with Windows Live Messenger
      7m 13s
    6. Organizing and sharing photos in Photo Gallery
      9m 46s
    7. Synchronizing photos on two computers with Live Sync
      4m 0s
    8. Controlling content and communications with Family Safety
      6m 26s
    9. Keeping a blog with Windows Live Writer
      6m 50s
    10. Accessing free online storage with SkyDrive
      4m 44s
    11. Creating a movie with Windows Live Movie Maker
      14m 46s
  14. 18s
    1. Goodbye
      18s

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