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When you want to create secure documents that cannot be changed without special permissions, one option is to save your document using the XPS format. That stands for XML Paper Specification. You could consider this to be Microsoft's answer to the PDF, the Portable Document format. While in Windows Vista, you had to use Internet Explorer to view such a file. Here in Windows 7 not only can you save your files to the XPS format, but there's also a dedicated XPS viewer built into Windows 7 for viewing these types of documents.
So let's check it out. Here in the 09_04 subfolder of the Chapter 9 folder of the Exercise Files, if you got them, we have a couple of files. One is a Microsoft Excel file. The other is an XPS document. We can see that in the Type column. So, if we double-click an XPS file, you'll notice by default the XPS Viewer in Windows 7 is used to display it. So we can scroll down. We can view the contents, but as soon as we try to click inside and start typing, doesn't work. Double-clicking zooms us in, moves us around, but we can't make changes to this document.
You can see up at the top, we do have some dropdown buttons, so here if we click File, we can open another file up. We can see this as another format, we can print it out, we can exit the viewer altogether, we can go to Permissions to set permissions or view your own permissions, if you've received this from someone else. You really don't have an option and signatures is another way to secure document. You can sign it electronically using the XPS Viewer. Some cool features built right into Windows 7.
So, let's close this up. How do we create these now? Well, it's a simple matter of printing to the XPS Writer. So, we do that by setting up our default printer to be the XPS Writer. We will go down to Windows orb and select Devices and Printers and make sure Microsoft XPS Document Writer gets the green circle with the checkmark. To do that, just right click and choose Set as default printer. Now when we go to print from Windows, that's where it's going, to the document writer. Let's go back to Windows Explorer, select our Excel spreadsheet, which is a hockey schedule, and when we click Print, watch what happens.
It automatically opens up in Microsoft Excel and it's trying to save it as an XPS document. So, this is what we would had to be manually without this feature. We will click down below where the filename appears and just take out the asterisk, the wild card and type in our own name here. Let's try schedule and click Save. Finishes off the job, closes up Excel and you can see we have got a new file now in our folder called Schedule and it's an XPS document.
So, double-clicking it allows me to get into the schedule, but it doesn't allow me to go in and make alterations to the schedule. Very secure. Close it up and we will close up our Devices page as well and let's close up Windows Explorer and there's how we convert to XPS and view XPS type files.
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