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Printing power tips

From: Windows 7 Essential Training

Video: Printing power tips

In this lesson were going to explore a couple of printing tips that will help you in a couple of scenarios that come across on a regular basis in my travels. One is printing offline. Let's say you are traveling, maybe you are up in an airplane and you have got a document or series of documents that need to be printed. Of course you are not connected. How are you going to remember when you get back to the office or back home and connect your printer, to send those off to your printer? Well, the trick is to print offline. The other scenario are going to explore is how to print in pure black-and-white.

Printing power tips

In this lesson were going to explore a couple of printing tips that will help you in a couple of scenarios that come across on a regular basis in my travels. One is printing offline. Let's say you are traveling, maybe you are up in an airplane and you have got a document or series of documents that need to be printed. Of course you are not connected. How are you going to remember when you get back to the office or back home and connect your printer, to send those off to your printer? Well, the trick is to print offline. The other scenario are going to explore is how to print in pure black-and-white.

I have seen it happen so many times. Maybe you're printing to a printer that has two cartridges, a color cartridge and a black cartridge and even though you are selecting black-and-white, it's trying to use the color cartridge. The color cartridge is running out of ink and you're getting a faded and blurry looking picture. So, we re going to explore a pure black-and- white printing, as well as printing offline. Let's go to that first scenario. We're up in an airplane. We have got a document that we need to print. We're not connected, but we don't want to forget when we get back and are connected to our printer to print it out.

Well, to do that we change your printer status to offline. So, here I am in Devices and Printers right from my Windows Start button or Windows orb, and you can choose any link you like to get to the queue. I m going to choose See what's printing with a double-click. Nothing is printing of course, but here's where I go. Click the Printer menu to choose Use Printer Offline. So, I can use the printer as if I'm connected even though I'm not. So I'll leave the queue open here and we will go to print a file.

Now if you got the Exercise Files, you can follow along with me in the 09_03 subfolder of Chapter 09 and with the VeggieStirfry document selected, click Print. So off it goes to the default printer. We see it now in the queue when we switch over. Look at the status. There's nothing there. When we get back to the office or back home and plug into our printer and set this back online, so let's say that's happened now. Fast forward, we click Printer. Turn off the Printer Offline feature by selecting it again.

You can see it's printing, off it goes to the printer and I am done. I didn't forget that I had to print that when I got back. Close up the queue. Alright, now we are going to talk about printing in pure black-and-white. Now this will only apply to you if you're using an Inkjet type printer that uses a color cartridge and a black cartridge, and it means selecting the printer's properties. So we are going to close up Windows Explorer and here where it says Adjust Print Options. You'll notice down below that includes changing color, layout and paper settings.

Color is exactly what we want. So I'm going to double- click Adjust Printer Options. That's going to take me to this screen where I do have a Color tab. Now I want to print in pure black-and-white. So if I choose Print in Grayscale, I have got two options. Here's where most people stop. They click OK. High quality is exactly what they want. There's the preview, they click OK and off it goes and even though we're not using the color cartridge for our selections here the printer may try to use the color to create a high-quality grayscale and the print job comes out looking a little bit shoddy.

So the best option is to choose black print cartridge only. Now all printers are different, so if you don't have an HP printer your options may be hidden somewhere else under the Color section, but there should be an option to only use that black print cartridge. Once you have got that selected, you can click OK. So, with that selected now anything we print is going to print in pure black-and-white only using the ink from the black cartridge. When we are done with all of our settings, we can close up our Control Panel and there is a couple of tips that will help you in two very popular scenarios when it comes to printing.

Show transcript

This video is part of

Image for Windows 7 Essential Training
Windows 7 Essential Training

73 video lessons · 47542 viewers

David Rivers
Author

 
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  1. 16m 28s
    1. Welcome
      1m 54s
    2. Windows basics for first-time users
      13m 47s
    3. Using the exercise files
      47s
  2. 29m 18s
    1. Assessing your hardware and Windows 7 versions
      6m 57s
    2. Upgrading from other Windows versions
      2m 56s
    3. Transferring old files with Windows Easy Transfer
      7m 2s
    4. Dealing with device drivers
      6m 42s
    5. Running a Windows XP program in Windows 7
      5m 41s
  3. 33m 12s
    1. Getting familiar with the desktop
      8m 55s
    2. Handling tasks with the improved task bar
      8m 50s
    3. Accessing your favorites quickly with jump lists
      3m 59s
    4. Finding files and programs with Windows Search
      2m 18s
    5. Using the Action Center
      3m 48s
    6. Keeping information at your fingertips with desktop gadgets
      5m 22s
  4. 34m 24s
    1. Navigating folders and their contents
      6m 59s
    2. Staying organized with your own folders
      4m 44s
    3. Choosing how your folders and user interface behave
      7m 30s
    4. Sharing and protecting folders and files
      5m 27s
    5. Simplifying organization with libraries
      3m 48s
    6. Backing up by burning to CD or DVD
      5m 56s
  5. 24m 44s
    1. Windows Media Center
      7m 22s
    2. Playing media files with Windows Media Player
      3m 59s
    3. Organizing and sharing photos in Windows Explorer
      7m 22s
    4. Taking screenshots with the Snipping tool
      6m 1s
  6. 24m 35s
    1. Taking notes with sticky notes, Notepad, and WordPad
      11m 33s
    2. Creating graphics with Paint
      4m 58s
    3. Performing simple and advanced calculations with the calculator
      5m 20s
    4. Playing Windows games
      2m 44s
  7. 33m 5s
    1. Getting under your computer's hood with the Control Panel
      5m 28s
    2. Controlling system settings
      6m 38s
    3. Controlling sound device volume settings
      6m 38s
    4. Uninstalling programs that are no longer used
      2m 42s
    5. Setting default programs
      5m 10s
    6. Exploring accessibility options
      6m 29s
  8. 21m 1s
    1. Connecting hardware with Device Stage
      2m 56s
    2. Create a home network using HomeGroup
      4m 49s
    3. Controlling what is shared on a network
      3m 26s
    4. Troubleshooting a network and HomeGroup
      3m 58s
    5. Reconnecting quickly with jump lists
      2m 18s
    6. Boosting your computer's memory with ReadyBoost
      3m 34s
  9. 31m 53s
    1. Keeping your PC secure with Windows Update
      3m 44s
    2. Battling spyware with Windows Defender
      7m 41s
    3. Controlling access with user accounts
      4m 32s
    4. Streamlining passwords in Credential Manager
      4m 38s
    5. Using parental controls to block unwanted content
      4m 49s
    6. Securing drives with BitLocker Drive Encryption
      6m 29s
  10. 15m 11s
    1. Printing files directly from Windows
      2m 48s
    2. Troubleshooting printer problems
      5m 15s
    3. Printing power tips
      3m 56s
    4. Printing to and viewing the XPS file format
      3m 12s
  11. 25m 4s
    1. Finding issues in the Troubleshooting control panel
      3m 53s
    2. Sharing issues with the Problem Steps Recorder
      3m 56s
    3. Backing up folders and drives
      6m 36s
    4. Restoring files and drives
      4m 39s
    5. Handling an entire system crash
      6m 0s
  12. 28m 23s
    1. Exploring changes to the UI
      4m 46s
    2. Access sites quickly using Favorites and History
      5m 17s
    3. Connecting to RSS feeds and web slices
      6m 1s
    4. Displaying similar sites with Suggested Sites
      2m 16s
    5. Browsing without navigating using accelerators
      6m 36s
    6. Keeping your browsing private using InPrivate Browsing and filtering
      3m 27s
  13. 1h 14m
    1. Setting up your Windows Live profile
      4m 37s
    2. Downloading Windows Live Essentials
      2m 23s
    3. Tracking dates and events with the Windows Live calendar
      7m 22s
    4. Free email with Windows Live Mail
      6m 14s
    5. Texting live with Windows Live Messenger
      7m 13s
    6. Organizing and sharing photos in Photo Gallery
      9m 46s
    7. Synchronizing photos on two computers with Live Sync
      4m 0s
    8. Controlling content and communications with Family Safety
      6m 26s
    9. Keeping a blog with Windows Live Writer
      6m 50s
    10. Accessing free online storage with SkyDrive
      4m 44s
    11. Creating a movie with Windows Live Movie Maker
      14m 46s
  14. 18s
    1. Goodbye
      18s

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