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Printing files to the XPS format

From: Windows 8.1 Essential Training

Video: Printing files to the XPS format

When printing here in Windows 8.1. You may have noticed one of your printer options, when selecting a printer, is the Microsoft XPS Document Writer. Well, it's not really a physical printer that's connected to your computer. Instead, it allows you to print to an electronic print format that's read only. So you could take any file, print it to the XPS format. Knowing that you could share that electronic document with other people, and they'll be viewing it as a read only format. Of course, they'd be able to print it, to a physical printer, so could you.

Printing files to the XPS format

When printing here in Windows 8.1. You may have noticed one of your printer options, when selecting a printer, is the Microsoft XPS Document Writer. Well, it's not really a physical printer that's connected to your computer. Instead, it allows you to print to an electronic print format that's read only. So you could take any file, print it to the XPS format. Knowing that you could share that electronic document with other people, and they'll be viewing it as a read only format. Of course, they'd be able to print it, to a physical printer, so could you.

But you have this new format, and we're going to explore it now. Let's go down to our desktop, because we'll find it in the old desktop environment, when working with files. For example in, File Explorer. Let's double-click our Exercise Files to open it up, and go to one of our image files. Maybe we want to share this by printing it to that read only format known as XPS. We'll select it, go up to Share, go down to Print, and from here all you have to do is select the correct printer, Microsoft XPS Document Writer.

Now nothing looks different except when you go to print, you're not actually printing it to a physical printer. You're going to be saving it, as you can see, as a different output. And the format is oxps, you can see that down below. When you click the drop down, there's also XPS, the older format. Either way, you're going to have a read only version of this file that you could then share with other people, knowing they won't be able to go in and make adjustments. Let's click Cancel. And click Cancel again. Another option is to create files.

Maybe, a text document that you don't want people editing. And, print it to the XPS format. Let's do that. We'll go back to our start screen pressing the Windows key, and just type in word. It should show WordPad. Give it a click. Again, we're taking back to our desktop environment. And now we just start typing some text. How about request for proposal. We'll insert today's date using the Date and Time insert button. Select the format you like and click OK.

Press Enter. We'll type in our company name. Eco of Ventura, California and hit Return a couple of times. I have some text I've already typed out. I'm going to paste it right in here. As unformatted text. Really doesn't matter what text you have. You can go ahead and type in some additional text so long as you have some. I'm going to do a little bit of formatting here, just to show you that we don't lose the formatting, I'll center that, bold, underline, and make it a little bit bigger, this, I'm going to go bold and italics like so.

I'll highlight purpose. There we go. Okay. Now we haven't even saved this document. All we have is some text, but we can print it to the XPS format when we go up to the File menu. And don't use your print icon if you have one on your Quick Access toolbar. It might be quick print which will go to your default printer. want to make sure we're printing to the correct option. So we'll go down to print and from here, notice we have quick print the default. But we also have print, which allows us to select the Printer.

The printer we want to select is our XPS Document Writer. And when we click Print, it's not actually going to print to a physical device. No, again we see save print output as. And there's the default format, open XPS Document. going to change it to XPS. And, give it a file name. I'm going to type in RFP. I'm going to save it to my desktop, so select Desktop, and click Save. So I'm still working on my WordPad document. It's a text file still, I can continue to do that.

But if we minimize this and go to our desktop. You'll see the XPS version of what we have so far. If you double-click it, what do you think is going to happen? It's going to launch the default app for reading. Read-only files like PDF files and XPS files. And this is our reader app. So if we right-click we could print it if we wanted to, to a real printer. Or if we use Save As, notice that we can't change the format, just the location. We could change it to SkyDrive for example. When we go down here to the format, you can't click that drop down.

All you can do is change the location, and if you wanted to, change the name like maybe adding a two here when you change the location. going to go to SkyDrive here. Click Save, and it's all saved up. But I wasn't able to go in here and actually make changes to this content. Alright, let's press the Windows key on our keyboard, that's a quick look at the Microsoft XPS Document Writer and option when selecting printers that allows you to create read only formats to share electronic printouts with other people.

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This video is part of

Image for Windows 8.1 Essential Training
Windows 8.1 Essential Training

57 video lessons · 17087 viewers

David Rivers
Author

 
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  1. 1m 23s
    1. Welcome
      47s
    2. Using the exercise files
      36s
  2. 32m 40s
    1. Assessing your hardware and Windows 8.1 versions
      2m 43s
    2. Getting familiar with the user interface
      8m 11s
    3. Exploring the Windows 8.1 desktop
      6m 13s
    4. Using touch screens and gestures
      2m 8s
    5. Switching between apps with Switcher
      3m 50s
    6. Personalizing Windows 8.1
      7m 33s
    7. Creating tile groups
      2m 2s
  3. 43m 58s
    1. Using the ribbon in File Explorer
      10m 21s
    2. Organizing folders and files
      6m 22s
    3. Customizing folder behavior
      5m 28s
    4. Searching for files and file contents
      7m 22s
    5. Creating easy access to files and folders
      4m 56s
    6. Using SkyDrive
      4m 29s
    7. Copying files in a single window
      5m 0s
  4. 1h 11m
    1. Managing mail with the Mail app
      7m 46s
    2. Keeping dates with the Calendar app
      6m 59s
    3. Managing contacts in the People app
      9m 55s
    4. Communicating with contacts using Skype
      10m 13s
    5. Working with photos
      10m 58s
    6. Reading text with the Reader app
      4m 14s
    7. Managing music with the Music app
      8m 29s
    8. Locating places with Maps
      8m 29s
    9. Timing things with Alarms
      4m 19s
  5. 28m 18s
    1. Typing text with Sticky Notes, Notepad, and WordPad
      10m 30s
    2. Creating graphics with Paint
      10m 18s
    3. Performing calculations with the Calculator
      2m 55s
    4. Taking screenshots with the Snipping tool
      4m 35s
  6. 31m 17s
    1. Viewing your current system specs
      4m 4s
    2. Controlling sound device volume settings
      7m 36s
    3. Removing unwanted applications
      2m 55s
    4. Setting default programs
      5m 26s
    5. Setting accessibility options
      8m 45s
    6. Navigation settings for desktop lovers
      2m 31s
  7. 20m 34s
    1. Getting connected
      4m 1s
    2. Connecting PCs with HomeGroup
      6m 29s
    3. Connecting to another computer with Remote Desktop
      2m 44s
    4. Selecting sharing options for networks
      3m 54s
    5. Adding and removing devices
      3m 26s
  8. 40m 48s
    1. Keeping your PC secure with Windows Update
      4m 26s
    2. Viewing and resolving security issues with Action Center
      3m 28s
    3. Battling malicious software with Windows Defender
      4m 52s
    4. Controlling user account access
      3m 53s
    5. Secure your account with passwords and PINs
      5m 51s
    6. Using Parental Controls
      10m 8s
    7. Encrypting a drive with BitLocker
      4m 22s
    8. Using Encrypting File System (EFS)
      3m 48s
  9. 12m 2s
    1. Printing files directly from Windows
      3m 27s
    2. Printing files to the XPS format
      4m 53s
    3. Accessing and changing printer options
      3m 42s
  10. 20m 43s
    1. Finding issues in the Troubleshooting control panel
      4m 10s
    2. Fixing issues with the Problem Steps Recorder
      4m 40s
    3. Backing up with File History
      5m 57s
    4. Reversing a fatal crash with System Restore
      3m 21s
    5. Reseting your Windows 8.1 installation
      2m 35s
  11. 40s
    1. Next steps
      40s

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