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Organizing and sharing photos in Windows Explorer

From: Windows 7 Essential Training

Video: Organizing and sharing photos in Windows Explorer

Since the advent of the digital camera, the computer has played a major role in how we organize our photos, and share them with others, and even make changes to them. So in this lesson we are going to use Windows Explorer to help us stay organized, and share our photos with others. We'll look at a couple of different ways to do that. I've already opened up the 04_03 folder under Chap04 of the Exercise Files. So if you've got those files, you can go ahead and open them up, if you'd like to follow along with me. Otherwise, just use your own pictures. The very first thing that I like to do when I download photos maybe from a camera, for example, is to add them to my Pictures library.

Organizing and sharing photos in Windows Explorer

Since the advent of the digital camera, the computer has played a major role in how we organize our photos, and share them with others, and even make changes to them. So in this lesson we are going to use Windows Explorer to help us stay organized, and share our photos with others. We'll look at a couple of different ways to do that. I've already opened up the 04_03 folder under Chap04 of the Exercise Files. So if you've got those files, you can go ahead and open them up, if you'd like to follow along with me. Otherwise, just use your own pictures. The very first thing that I like to do when I download photos maybe from a camera, for example, is to add them to my Pictures library.

Right now, if I go over to Pictures in the Navigation Pane you can see, I've got nothing under My Pictures. I've got those Sample Pictures that come with the Windows 7 installation, but wouldn't it be nice if I can access that folder we just looked at here from my Pictures library as well. So we're going to go back, click the Back button up here at the top left, and here is the folder, the 04_03 folder, that we want to include in the library. So we click the Include in library button and choose Pictures. Now all we have to do is go to one location Pictures to see all of our images including the free samples, and the newly added folder, there it is right there.

Now, staying organized means rearranging how we view our images as well, and we can use a couple of different systems for organizing those photos. Let's start by going to the top right where we see by default, everything we're looking at is Arrange By Folder, but we can change that, and click the Folder button, and choose Month. Now you're going to see all of the images in the Pictures library not just the folder we added, but the sample pictures as well, and you can see they're all arranged here by the actual month. So, for example, if I go to February 2008 and I select it, you'll see some information down below.

There is 5 in that particular section, and I'll double-click now to see them. You'll actually see more specific dates in February. We can use the Back button to go back, or if you prefer just simply click Pictures in the Pictures library. Let's use another option here. We'll click where it says Month, and choose Rating. One thing you can do in Windows Explorer is rate your photos, give them a star rating, and here you can see each of our sample pics actually uses a star rating.

As we scroll a little further down, there are a number of Unspecified images. Guess what? They're the ones we just added. So how do we add a rating, so we can group them by their ratings? For example, if all of our favorites have a five star rating. How do we apply the five stars? Well, first we need to select the images we want to apply the rating to. If it's a single image we just click once, we'll choose this SepiaSurf one, and down below we see information in Windows Explorer. The rating over here has up to five stars and none of them appear to be highlighted.

So if we go to the fifth star, just hover it and you can see they all turn yellow, click once that applies the rating. We need to save that, click the Save button, and it moves from the Unspecified group up to our 5 Stars section. Now we can do that to multiple images as well. Let's say there is a few in here like, we'll click the first one which is called CaliforniaCool, hold down your Shift key go all the way over to the Giraffe, everything gets selected in between. To select individuals we hold down Ctrl like the Otters and let's select the Underpass here, there we go.

With those selected we can do the exact same thing, move down below. These are five-star ratings. We click the fifth star and click Save. It may take a moment for each of those to move up into the 5 Stars section, when we scroll up we'll see that they've been added, and removed from the Unspecified section. Let's say the rest of these are three stars. So I'll click the first one, hold down Shift, click the last one to select them all, and choose the third Star and click Save. Now we're not going to have any of that are actually unspecified. Once they're all moved into the appropriate section.

You can see at the bottom 3 Stars is our lowest rating. So just another way to help you stay organized. Another option is to use tags. Let's just select one of our animals. I'm going to select the Giraffe. Down below you can see Tags. I've got an Add a tag right here, when I hover over Add a tag there is a little field, I can click inside there. And all I have to do is type in the tag. I'm going to type in Animal, and when I click Save it's been tagged as an Animal image. I can use tags to organize my images.

So let's select some other animal images. Use Ctrl on your keyboard. Hold that down as you select some of the other animals. Now they could be from different groups. I am going to go to my Penguin here. We've already got the Giraffe. I've selected the otter. Same thing go down to Add a tag, click once inside and type Animal. Notice that it's already there as an option because we've created it, so we can click the checkbox, and click Save, it just saves us a little bit of time. Now we can arrange these by their tags. So if go here and select Tag, we're going to see Unspecified and Animal images.

So double-clicking Animal opens up all of our images that are tagged as Animals, simple as that. Now what about sharing our images? Let's go back to Pictures to see them all, and change the way we view them. Let's go back to Folder. Let's say we want to share some of our own photos down below here with other people. Well, you'll notice right at the top there is a Share with option here. Let's select one image, CaliforniaCool. If we go up to Share with, you'll notice that the options are Nobody, or if we've created a Homegroup which is a network, and we will be talking about creating homegroups later on in his title, we can choose an actual Homegroup and give permissions to Read or view them, or even make changes to them with Read/Write, or we can choose Specific people, and then in this case it's going to be people who have user accounts.

And you can see I've got the option also to create a new user at the bottom or just choose Everyone. I'm going to choose the other user, Karen, click Add and click Share. So now when Karen logs in, she is going to be able to view my single photo here. You can also e-mail her a notification that this just happened. I'm going to click Done. That is another option that is to e-mail images. Let's go to SepiaSurf for example. You'll notice up at the top on the toolbar here, we've got File, Edit, View and tools.

If we go to File and scroll down we've got Share with here, so these are the same Share with options we saw using the button on the toolbar. But a little further down we've also that Send to. So we can send it to a folder to our Desktop. There is a Fax recipient, if you've got your computer hooked up to be used as a fax, and there is a Mail recipient as well. Select Mail recipient, your default e-mail application will launch, the image, or images will automatically be attached and you just have to send out the e-mail, simple as that. I am not going to do that right now.

I'll just deselect. So with Windows Explorer you have a number of different options for keeping your photos organized, and for sharing them with others. There is another feature known as the Windows Live Photo Gallery that gives you many, many more options for staying organized and sharing. We'll be talking about that much later on in this title.

Show transcript

This video is part of

Image for Windows 7 Essential Training
Windows 7 Essential Training

73 video lessons · 47560 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 16m 28s
    1. Welcome
      1m 54s
    2. Windows basics for first-time users
      13m 47s
    3. Using the exercise files
      47s
  2. 29m 18s
    1. Assessing your hardware and Windows 7 versions
      6m 57s
    2. Upgrading from other Windows versions
      2m 56s
    3. Transferring old files with Windows Easy Transfer
      7m 2s
    4. Dealing with device drivers
      6m 42s
    5. Running a Windows XP program in Windows 7
      5m 41s
  3. 33m 12s
    1. Getting familiar with the desktop
      8m 55s
    2. Handling tasks with the improved task bar
      8m 50s
    3. Accessing your favorites quickly with jump lists
      3m 59s
    4. Finding files and programs with Windows Search
      2m 18s
    5. Using the Action Center
      3m 48s
    6. Keeping information at your fingertips with desktop gadgets
      5m 22s
  4. 34m 24s
    1. Navigating folders and their contents
      6m 59s
    2. Staying organized with your own folders
      4m 44s
    3. Choosing how your folders and user interface behave
      7m 30s
    4. Sharing and protecting folders and files
      5m 27s
    5. Simplifying organization with libraries
      3m 48s
    6. Backing up by burning to CD or DVD
      5m 56s
  5. 24m 44s
    1. Windows Media Center
      7m 22s
    2. Playing media files with Windows Media Player
      3m 59s
    3. Organizing and sharing photos in Windows Explorer
      7m 22s
    4. Taking screenshots with the Snipping tool
      6m 1s
  6. 24m 35s
    1. Taking notes with sticky notes, Notepad, and WordPad
      11m 33s
    2. Creating graphics with Paint
      4m 58s
    3. Performing simple and advanced calculations with the calculator
      5m 20s
    4. Playing Windows games
      2m 44s
  7. 33m 5s
    1. Getting under your computer's hood with the Control Panel
      5m 28s
    2. Controlling system settings
      6m 38s
    3. Controlling sound device volume settings
      6m 38s
    4. Uninstalling programs that are no longer used
      2m 42s
    5. Setting default programs
      5m 10s
    6. Exploring accessibility options
      6m 29s
  8. 21m 1s
    1. Connecting hardware with Device Stage
      2m 56s
    2. Create a home network using HomeGroup
      4m 49s
    3. Controlling what is shared on a network
      3m 26s
    4. Troubleshooting a network and HomeGroup
      3m 58s
    5. Reconnecting quickly with jump lists
      2m 18s
    6. Boosting your computer's memory with ReadyBoost
      3m 34s
  9. 31m 53s
    1. Keeping your PC secure with Windows Update
      3m 44s
    2. Battling spyware with Windows Defender
      7m 41s
    3. Controlling access with user accounts
      4m 32s
    4. Streamlining passwords in Credential Manager
      4m 38s
    5. Using parental controls to block unwanted content
      4m 49s
    6. Securing drives with BitLocker Drive Encryption
      6m 29s
  10. 15m 11s
    1. Printing files directly from Windows
      2m 48s
    2. Troubleshooting printer problems
      5m 15s
    3. Printing power tips
      3m 56s
    4. Printing to and viewing the XPS file format
      3m 12s
  11. 25m 4s
    1. Finding issues in the Troubleshooting control panel
      3m 53s
    2. Sharing issues with the Problem Steps Recorder
      3m 56s
    3. Backing up folders and drives
      6m 36s
    4. Restoring files and drives
      4m 39s
    5. Handling an entire system crash
      6m 0s
  12. 28m 23s
    1. Exploring changes to the UI
      4m 46s
    2. Access sites quickly using Favorites and History
      5m 17s
    3. Connecting to RSS feeds and web slices
      6m 1s
    4. Displaying similar sites with Suggested Sites
      2m 16s
    5. Browsing without navigating using accelerators
      6m 36s
    6. Keeping your browsing private using InPrivate Browsing and filtering
      3m 27s
  13. 1h 14m
    1. Setting up your Windows Live profile
      4m 37s
    2. Downloading Windows Live Essentials
      2m 23s
    3. Tracking dates and events with the Windows Live calendar
      7m 22s
    4. Free email with Windows Live Mail
      6m 14s
    5. Texting live with Windows Live Messenger
      7m 13s
    6. Organizing and sharing photos in Photo Gallery
      9m 46s
    7. Synchronizing photos on two computers with Live Sync
      4m 0s
    8. Controlling content and communications with Family Safety
      6m 26s
    9. Keeping a blog with Windows Live Writer
      6m 50s
    10. Accessing free online storage with SkyDrive
      4m 44s
    11. Creating a movie with Windows Live Movie Maker
      14m 46s
  14. 18s
    1. Goodbye
      18s

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