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Organizing folders and files

From: Windows 8.1 Essential Training

Video: Organizing folders and files

We're going to continue working now with File Explorer, focusing in on navigation and organizational techniques. To get there though, we'll take a different route. This time from the Start screen, let's click the Desktop Tile, and now we can access File Explorer directly from the Task Bar down below, or if you have the exercise files like I do right on your Desktop, you can actually double-click that folder. Not only does it open up File Explorer, but it takes you directly to the contents of your exercise files.

Organizing folders and files

We're going to continue working now with File Explorer, focusing in on navigation and organizational techniques. To get there though, we'll take a different route. This time from the Start screen, let's click the Desktop Tile, and now we can access File Explorer directly from the Task Bar down below, or if you have the exercise files like I do right on your Desktop, you can actually double-click that folder. Not only does it open up File Explorer, but it takes you directly to the contents of your exercise files.

If you don't have the exercise files, just try using some of your own files, maybe in your documents folder, for example. We're going to talk about navigation now. I'm first going to restore down this window so it's not maximized. So you can see what's happening in the background. First of all, on the left hand side of your screen in File Explorer, by default you should see the Navigation Pane, and if you're not seeing it, click the View tab, turn it on by clicking Navigation Pane and making sure a check mark appears next to it. If it does, it's already open.

We can use the Navigation Pane to navigate through the various drives, network drives, libraries which we'll talk about in detail a little later in this chapter, and folders or sub-folders. Let's go to our local disk, mine's labeled drive C. You may have the same thing, you may have additional drives. We're going to expand it by clicking the arrow. Next we'll go down to Users, that's where you'll find your own User folders. Mine is right there, Dave Rivers, I can expand it. And notice I have my own Desktop, Documents, music, pictures.

Everyone who has an account on the Windows machine will have their own user account and their own user folders with sub folders like you see here. Now if I go to My Documents from here, I'm seeing I don't have anything in there. But if I wanted to I could start creating things like sub-folders, and adding files, copying them or moving them around. When I use programs like the Microsoft products for example, creating Word documents, and Excel files, I can save them to this location. So we're going to create some sub-folders here.

With your Documents folder selected, we'll create a new folder and there's a number of different ways to do it. If you're not seeing the New Folder icon up here on your Ribbon, you can go to the Home Tab. There it is, New Folder. Give it a click. You have your new folder. It's titled New Folder, but it's highlighted so you can type right over it. Let's say we want to keep our business file separate from our personal. You type in business and press Enter. Another way to create a new folder is to go to the Quick Access toolbar.

Right there you'll see the Default button for creating a new folder. There's also keyboard shortcut, Ctrl+Shift+N, as in new. Either way, you're going to get another new folder. This time, we'll type in personal, and press Enter. We could also right-click here inside our folder, go down to New, and create a new folder from here. This one we'll call Courses 2013. Notice we have three sub folders now, and if we wanted to, we could go into any one of these folders by double-clicking them to see that there aren't any files in there yet.

The folder is empty. Another thing's happening across the top of this screen. You can see there's a path that's being create. So with personal select, I could go back to the documents just by clicking Documents. Back to my account, Dave Rivers, by selecting it there. I also have navigation buttons I can use here to go back and forward and up levels as well. If I want to go up to Users, I could do that. Up to my local disk. I could go back, which will take me back to Users. Back again.

And back again, takes me back to My Documents. If I hit Back again, you can see I'm looking at Personal which is empty. Back again is going to take me into documents and then finally, back where I started, which was my exercise files. So Back and Forward buttons can help you move around quickly if you don't see what you're looking for in the Navigation Pane, or across the top. So, we have some files, we have some folders. If we want to go back to the folders that we created and realize, maybe we don't need all those subfolders, we can delete them.

And that's what we're going to do now. So we could use the Forward button for example, if we wanted to. Go directly to the Documents folder and make sure its selected where we have our subfolders created. And let's say we don't need the Courses 2013 folder. Click once to select it. Now if you wanted to, you could right up to the Home Tab here on the Ribbon and click Delete. That's the same as using the keyboard shortcut Ctrl+D. And what it really does is it moves it to the Recycle Bin. It doesn't permanently delete the folder or file that's selected.

If you want to permanently delete, click the drop down. You'll see that option there as well. This one also has a keyboard shortcut which is Shift+Delete. So if you want to use the keyboard instead, you could do that. By clicking Permanently Delete, you bypass the Recycle Bin. So you're prompted to comfirm that you really want to permanantly delete what's selected, in this case our courses folder, click Yes if you do, and it's gone. Let's navigate back now to our exercise files. One option is to use the Navigation Pane, go directly to the Desktop, where you'll see exercise files.

But, if you click the dropdown next to Desktop and select exercise files there, you'll see the contents of that folder. If you go to Desktop and select it and double click it, notice it also collapses anything that's expanded. So you don't have to click the arrows. Double-clicking my Local Disk is going to collapse it as well. I'm going to go back to my Desktop, double-click exercise files, and that's where I started. So, those are some navigation techniques for getting around in File Explorer.

Also, staying organized with sub folders, allowing you to create as many new folders as you'd like. Once you've created those new folders, they're available for accepting files. Files you might create using software or by simply copying or moving them to those location. Something we're going to talk about as we move through the movies in this chapter.

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This video is part of

Image for Windows 8.1 Essential Training
Windows 8.1 Essential Training

57 video lessons · 17162 viewers

David Rivers
Author

 
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  1. 1m 23s
    1. Welcome
      47s
    2. Using the exercise files
      36s
  2. 32m 40s
    1. Assessing your hardware and Windows 8.1 versions
      2m 43s
    2. Getting familiar with the user interface
      8m 11s
    3. Exploring the Windows 8.1 desktop
      6m 13s
    4. Using touch screens and gestures
      2m 8s
    5. Switching between apps with Switcher
      3m 50s
    6. Personalizing Windows 8.1
      7m 33s
    7. Creating tile groups
      2m 2s
  3. 43m 58s
    1. Using the ribbon in File Explorer
      10m 21s
    2. Organizing folders and files
      6m 22s
    3. Customizing folder behavior
      5m 28s
    4. Searching for files and file contents
      7m 22s
    5. Creating easy access to files and folders
      4m 56s
    6. Using SkyDrive
      4m 29s
    7. Copying files in a single window
      5m 0s
  4. 1h 11m
    1. Managing mail with the Mail app
      7m 46s
    2. Keeping dates with the Calendar app
      6m 59s
    3. Managing contacts in the People app
      9m 55s
    4. Communicating with contacts using Skype
      10m 13s
    5. Working with photos
      10m 58s
    6. Reading text with the Reader app
      4m 14s
    7. Managing music with the Music app
      8m 29s
    8. Locating places with Maps
      8m 29s
    9. Timing things with Alarms
      4m 19s
  5. 28m 18s
    1. Typing text with Sticky Notes, Notepad, and WordPad
      10m 30s
    2. Creating graphics with Paint
      10m 18s
    3. Performing calculations with the Calculator
      2m 55s
    4. Taking screenshots with the Snipping tool
      4m 35s
  6. 31m 17s
    1. Viewing your current system specs
      4m 4s
    2. Controlling sound device volume settings
      7m 36s
    3. Removing unwanted applications
      2m 55s
    4. Setting default programs
      5m 26s
    5. Setting accessibility options
      8m 45s
    6. Navigation settings for desktop lovers
      2m 31s
  7. 20m 34s
    1. Getting connected
      4m 1s
    2. Connecting PCs with HomeGroup
      6m 29s
    3. Connecting to another computer with Remote Desktop
      2m 44s
    4. Selecting sharing options for networks
      3m 54s
    5. Adding and removing devices
      3m 26s
  8. 40m 48s
    1. Keeping your PC secure with Windows Update
      4m 26s
    2. Viewing and resolving security issues with Action Center
      3m 28s
    3. Battling malicious software with Windows Defender
      4m 52s
    4. Controlling user account access
      3m 53s
    5. Secure your account with passwords and PINs
      5m 51s
    6. Using Parental Controls
      10m 8s
    7. Encrypting a drive with BitLocker
      4m 22s
    8. Using Encrypting File System (EFS)
      3m 48s
  9. 12m 2s
    1. Printing files directly from Windows
      3m 27s
    2. Printing files to the XPS format
      4m 53s
    3. Accessing and changing printer options
      3m 42s
  10. 20m 43s
    1. Finding issues in the Troubleshooting control panel
      4m 10s
    2. Fixing issues with the Problem Steps Recorder
      4m 40s
    3. Backing up with File History
      5m 57s
    4. Reversing a fatal crash with System Restore
      3m 21s
    5. Reseting your Windows 8.1 installation
      2m 35s
  11. 40s
    1. Next steps
      40s

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