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Most people these days have more than one email account, even if it's one for work and one for personal use. If you're like me you might have more than two accounts. Well, launching different programs and apps to use those email accounts can be cumbersome. Here in Windows 8.1, we can use the Mail app to combine all of our counts into one convenient location and that's what we're going to look at right now, the Mail app. Typically appears as a Tile here in the top left hand corner of your Start screen. Before you click it, if you're already logged in like I am, to a Windows Live account, for example, which has email attached to it, that's what you're going to see when you click the Mail app.
If you're not logged in, you'll have some steps to follow before you can follow along with me. Clicking the Mail Tile is going to launch the Mail App, and sure enough, there's my Hotmail account which is tied in to my Windows Live account I used to log in to Windows 8.1. Down the left-hand side you can see the envelope icon representing the Inbox is selected by default. I happen to have one message in there. It's highlighted or selected and the contents displayed in the very far right-hand pane. We can also set up Favorites, these are contacts that you want to see email messages from quickly and easily.
You can flag items and access them from the Flagged icon. Here's some cool features, Newsletters. If you subscribe to any of them, you can get access to them in one location here under Newsletters. Or, Social Media Updates. If you're getting Twitter feeds or LinkedIn updates or Facebook updates, you can see them all in one location here as well. Lastly is a folder representing the other folders that you have in your account, like Deleted items, the Sent folder, Drafts, and there's the Inbox.
We can go back to the Inbox by clicking it there. Also, in the top right hand corner, you'll notice that you can respond to a message, that includes replying and forwarding messages. You can create new messages from up here, each with their own keyboard shortcuts. If you want to delete the message you're looking at, click the Trashcan icon. And, as I mentioned earlier, we can set up multiple accounts. Currently, we're just seeing one account by default when you first launch the Mail app, but we can get into Settings for Mail a couple of different ways to set up additional accounts.
Let's go to a hot corner, bottom right hand corner, or top right hand corner with your Mouse. The charms appear, and Settings is at the bottom of the list. You could also use the keyboard shortcut, the Windows Key plus I. I'm going to click settings, to get in to my Mail settings. Because I'm running the Mail app, when I run Settings, that's what I'm looking at, Mail settings by Microsoft Corporation. Right at the top of the Settings is Accounts. Not only will we see existing accounts but we'll have the ability to add accounts as well.
So, let's click Accounts. There's my Hotmail account, the default account. And the link to Add an additional account. Let's click there. Look at the different types of accounts that can be set up quickly and easily for you. Outlook, Exchange, Google, AOL and Yahoo accounts, if it's not on this list you would use, Other Account. In most cases, all you need is the username and password, and everything else is done for you. I have a Yahoo account, so I'm going to click there. So all I need is my email address and password that I use to login to that account, I'm going to type it in.
I can use the Tab key or click in the password field, type in my password and click Connect, it's as easy as that. So things are happening in the background and as you can see in the Navigation, pane, I'm now looking at my Rogers account. I can flip between the two accounts I have set up down at the bottom. There's my Hotmail account, and there's my Rogers account. Not as much going on here in this Rogers account. You can see I have one message that was sent to me. I can go to a Hotmail account, and try creating a new message.
Let's do that. You can use Ctrl+N, or if you like, click the plus sign to add a new message. All we need now is who we're sending it to, and the Mail app does a good job of remembering who you sent messages to, and contacts as well, that might be set up in your account already. I'm going to send this to D Rivers. You can see there's a few that start with D Rivers. There's the Rogers one. CC is an option. Click more if you want to BCC.
So, you can send a blind copy, and set up priority as well. Next, click where it says Add a subject to add in your subject, New Courses at Lynda.com, capitalized automatically, I'll fix that up. Where it says Add a message now, click there to add your actual message. Check out Lynda.com, to see what's new. And once again, I'm going to fix that up.
The signature you see at the very bottom, sent from Windows Mail, is a default that can be changed. We'll check it out momentarily. Right now though, we're ready to send this off. Notice the buttons have changed in the top right corner. We have a Send button, Alt+S is your keyboard shortcut. Want to attach something? Use the Attachment button or the keyboard shortcut Alt+I. I'm going to simply send this off, and the message is gone. Alright, let's switch over to that other account to see how long it takes to receive that.
Not there yet, but all of a sudden, from David Rivers, new courses at Lynda.com. I can click it to read the message, done reading that. I can delete it. And it's gone to my Deleted Items folder. How do I get there? Go to the Folder icon, there's Deleted, if I wanted to get this back I could just by selecting it. Notice all the options that appear down at the bottom. So I can move it, mark it as Junk,Flag it, mark it as unread, permanently delete it from here as well.
But I want to move it back to my Inbox, like so. Let's go to Hotmail now and forward a message. To do that, we go to the Respond button. From there, we have Reply, Reply all, and Forward. I'm going to forward that to the D rivers account at Rogers. Send it off, and away it goes. Now the settings that come with your accounts can be adjusted. Maybe you don't like that signature line, for example, that appears at the bottom of your messages when you send them off.
I'm going to to go to Hotmail, and now I'm going to to go to the Settings for my Hotmail account. I'm going to use the keyboard shortcut, Windows key plus I. Up here where we see Accounts, I'm going to select the Hotmail account to see the settings. These were all set up for me by default, but I can change any or all of them. Notice down below I do have a signature sent from Windows Mail. If I don't want to see that, I can change it to something else or simply turn it off using the Slider.
Other options appear down below for this particular account. However, I can't remove the account, it is my default account. If I click the back button and go to my Rogers account, notice this is 1 if I scroll to the bottom, that can be removed if I wanted to. I might like to turn that off here or simply leave it as is. And hit back, back again or back to our Settings. I'll just click anywhere in the background and that's a quick introduction to the Mail app here in Windows 8.1, convenient little tool for combining all of your mail accounts into one convenient location.
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