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Windows 8.1 Essential Training
Illustration by Neil Webb

Managing mail with the Mail app


From:

Windows 8.1 Essential Training

with David Rivers

Video: Managing mail with the Mail app

Most people these days have more than one email account, even if it's one for work and one for personal use. If you're like me you might have more than two accounts. Well, launching different programs and apps to use those email accounts can be cumbersome. Here in Windows 8.1, we can use the Mail app to combine all of our counts into one convenient location and that's what we're going to look at right now, the Mail app. Typically appears as a Tile here in the top left hand corner of your Start screen. Before you click it, if you're already logged in like I am, to a Windows Live account, for example, which has email attached to it, that's what you're going to see when you click the Mail app.
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  1. 1m 23s
    1. Welcome
      47s
    2. Using the exercise files
      36s
  2. 32m 40s
    1. Assessing your hardware and Windows 8.1 versions
      2m 43s
    2. Getting familiar with the user interface
      8m 11s
    3. Exploring the Windows 8.1 desktop
      6m 13s
    4. Using touch screens and gestures
      2m 8s
    5. Switching between apps with Switcher
      3m 50s
    6. Personalizing Windows 8.1
      7m 33s
    7. Creating tile groups
      2m 2s
  3. 43m 58s
    1. Using the ribbon in File Explorer
      10m 21s
    2. Organizing folders and files
      6m 22s
    3. Customizing folder behavior
      5m 28s
    4. Searching for files and file contents
      7m 22s
    5. Creating easy access to files and folders
      4m 56s
    6. Using SkyDrive
      4m 29s
    7. Copying files in a single window
      5m 0s
  4. 1h 11m
    1. Managing mail with the Mail app
      7m 46s
    2. Keeping dates with the Calendar app
      6m 59s
    3. Managing contacts in the People app
      9m 55s
    4. Communicating with contacts using Skype
      10m 13s
    5. Working with photos
      10m 58s
    6. Reading text with the Reader app
      4m 14s
    7. Managing music with the Music app
      8m 29s
    8. Locating places with Maps
      8m 29s
    9. Timing things with Alarms
      4m 19s
  5. 28m 18s
    1. Typing text with Sticky Notes, Notepad, and WordPad
      10m 30s
    2. Creating graphics with Paint
      10m 18s
    3. Performing calculations with the Calculator
      2m 55s
    4. Taking screenshots with the Snipping tool
      4m 35s
  6. 31m 17s
    1. Viewing your current system specs
      4m 4s
    2. Controlling sound device volume settings
      7m 36s
    3. Removing unwanted applications
      2m 55s
    4. Setting default programs
      5m 26s
    5. Setting accessibility options
      8m 45s
    6. Navigation settings for desktop lovers
      2m 31s
  7. 20m 34s
    1. Getting connected
      4m 1s
    2. Connecting PCs with HomeGroup
      6m 29s
    3. Connecting to another computer with Remote Desktop
      2m 44s
    4. Selecting sharing options for networks
      3m 54s
    5. Adding and removing devices
      3m 26s
  8. 40m 48s
    1. Keeping your PC secure with Windows Update
      4m 26s
    2. Viewing and resolving security issues with Action Center
      3m 28s
    3. Battling malicious software with Windows Defender
      4m 52s
    4. Controlling user account access
      3m 53s
    5. Secure your account with passwords and PINs
      5m 51s
    6. Using Parental Controls
      10m 8s
    7. Encrypting a drive with BitLocker
      4m 22s
    8. Using Encrypting File System (EFS)
      3m 48s
  9. 12m 2s
    1. Printing files directly from Windows
      3m 27s
    2. Printing files to the XPS format
      4m 53s
    3. Accessing and changing printer options
      3m 42s
  10. 20m 43s
    1. Finding issues in the Troubleshooting control panel
      4m 10s
    2. Fixing issues with the Problem Steps Recorder
      4m 40s
    3. Backing up with File History
      5m 57s
    4. Reversing a fatal crash with System Restore
      3m 21s
    5. Reseting your Windows 8.1 installation
      2m 35s
  11. 40s
    1. Next steps
      40s

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Windows 8.1 Essential Training
5h 3m Appropriate for all Oct 17, 2013

Viewers: in countries Watching now:

Windows 8 was a new direction for Microsoft, offering mobile integration, cloud storage, and security enhancements. But some people were unhappy with its design. Windows 8.1 answers these complaints and takes Windows a step further. In this course, David Rivers shows you all its essential features. Take a tour of the interface, review the new file and folder behaviors, and meet the most useful apps, including Calendar, Photos, Maps, and Music. David also shows how to adjust system settings like default programs and volume, work with external devices, and set up networks. The final chapters show you how to keep your computer even more secure with Access Control and Windows Defender, and how to troubleshoot potential issues, like reversing fatal crashes.

Topics include:
  • Using touch screens and gestures
  • Organizing files and folders
  • Managing your inbox with the Mail app
  • Working with photos
  • Managing contacts in the People app
  • Controlling system sounds, volume, and accessibility options
  • Getting connected to other PCs and devices
  • Keeping your PC secure with Windows Update
  • Using parental controls to block unwanted content
  • Printing from Windows 8
  • Fixing issues with the Problem Steps Recorder
  • Keeping file backups with File History
Subjects:
Business Operating Systems Productivity Home + Small Office
Software:
Windows
Author:
David Rivers

Managing mail with the Mail app

Most people these days have more than one email account, even if it's one for work and one for personal use. If you're like me you might have more than two accounts. Well, launching different programs and apps to use those email accounts can be cumbersome. Here in Windows 8.1, we can use the Mail app to combine all of our counts into one convenient location and that's what we're going to look at right now, the Mail app. Typically appears as a Tile here in the top left hand corner of your Start screen. Before you click it, if you're already logged in like I am, to a Windows Live account, for example, which has email attached to it, that's what you're going to see when you click the Mail app.

If you're not logged in, you'll have some steps to follow before you can follow along with me. Clicking the Mail Tile is going to launch the Mail App, and sure enough, there's my Hotmail account which is tied in to my Windows Live account I used to log in to Windows 8.1. Down the left-hand side you can see the envelope icon representing the Inbox is selected by default. I happen to have one message in there. It's highlighted or selected and the contents displayed in the very far right-hand pane. We can also set up Favorites, these are contacts that you want to see email messages from quickly and easily.

You can flag items and access them from the Flagged icon. Here's some cool features, Newsletters. If you subscribe to any of them, you can get access to them in one location here under Newsletters. Or, Social Media Updates. If you're getting Twitter feeds or LinkedIn updates or Facebook updates, you can see them all in one location here as well. Lastly is a folder representing the other folders that you have in your account, like Deleted items, the Sent folder, Drafts, and there's the Inbox.

We can go back to the Inbox by clicking it there. Also, in the top right hand corner, you'll notice that you can respond to a message, that includes replying and forwarding messages. You can create new messages from up here, each with their own keyboard shortcuts. If you want to delete the message you're looking at, click the Trashcan icon. And, as I mentioned earlier, we can set up multiple accounts. Currently, we're just seeing one account by default when you first launch the Mail app, but we can get into Settings for Mail a couple of different ways to set up additional accounts.

Let's go to a hot corner, bottom right hand corner, or top right hand corner with your Mouse. The charms appear, and Settings is at the bottom of the list. You could also use the keyboard shortcut, the Windows Key plus I. I'm going to click settings, to get in to my Mail settings. Because I'm running the Mail app, when I run Settings, that's what I'm looking at, Mail settings by Microsoft Corporation. Right at the top of the Settings is Accounts. Not only will we see existing accounts but we'll have the ability to add accounts as well.

So, let's click Accounts. There's my Hotmail account, the default account. And the link to Add an additional account. Let's click there. Look at the different types of accounts that can be set up quickly and easily for you. Outlook, Exchange, Google, AOL and Yahoo accounts, if it's not on this list you would use, Other Account. In most cases, all you need is the username and password, and everything else is done for you. I have a Yahoo account, so I'm going to click there. So all I need is my email address and password that I use to login to that account, I'm going to type it in.

I can use the Tab key or click in the password field, type in my password and click Connect, it's as easy as that. So things are happening in the background and as you can see in the Navigation, pane, I'm now looking at my Rogers account. I can flip between the two accounts I have set up down at the bottom. There's my Hotmail account, and there's my Rogers account. Not as much going on here in this Rogers account. You can see I have one message that was sent to me. I can go to a Hotmail account, and try creating a new message.

Let's do that. You can use Ctrl+N, or if you like, click the plus sign to add a new message. All we need now is who we're sending it to, and the Mail app does a good job of remembering who you sent messages to, and contacts as well, that might be set up in your account already. I'm going to send this to D Rivers. You can see there's a few that start with D Rivers. There's the Rogers one. CC is an option. Click more if you want to BCC.

So, you can send a blind copy, and set up priority as well. Next, click where it says Add a subject to add in your subject, New Courses at Lynda.com, capitalized automatically, I'll fix that up. Where it says Add a message now, click there to add your actual message. Check out Lynda.com, to see what's new. And once again, I'm going to fix that up.

The signature you see at the very bottom, sent from Windows Mail, is a default that can be changed. We'll check it out momentarily. Right now though, we're ready to send this off. Notice the buttons have changed in the top right corner. We have a Send button, Alt+S is your keyboard shortcut. Want to attach something? Use the Attachment button or the keyboard shortcut Alt+I. I'm going to simply send this off, and the message is gone. Alright, let's switch over to that other account to see how long it takes to receive that.

Not there yet, but all of a sudden, from David Rivers, new courses at Lynda.com. I can click it to read the message, done reading that. I can delete it. And it's gone to my Deleted Items folder. How do I get there? Go to the Folder icon, there's Deleted, if I wanted to get this back I could just by selecting it. Notice all the options that appear down at the bottom. So I can move it, mark it as Junk,Flag it, mark it as unread, permanently delete it from here as well.

But I want to move it back to my Inbox, like so. Let's go to Hotmail now and forward a message. To do that, we go to the Respond button. From there, we have Reply, Reply all, and Forward. I'm going to forward that to the D rivers account at Rogers. Send it off, and away it goes. Now the settings that come with your accounts can be adjusted. Maybe you don't like that signature line, for example, that appears at the bottom of your messages when you send them off.

I'm going to to go to Hotmail, and now I'm going to to go to the Settings for my Hotmail account. I'm going to use the keyboard shortcut, Windows key plus I. Up here where we see Accounts, I'm going to select the Hotmail account to see the settings. These were all set up for me by default, but I can change any or all of them. Notice down below I do have a signature sent from Windows Mail. If I don't want to see that, I can change it to something else or simply turn it off using the Slider.

Other options appear down below for this particular account. However, I can't remove the account, it is my default account. If I click the back button and go to my Rogers account, notice this is 1 if I scroll to the bottom, that can be removed if I wanted to. I might like to turn that off here or simply leave it as is. And hit back, back again or back to our Settings. I'll just click anywhere in the background and that's a quick introduction to the Mail app here in Windows 8.1, convenient little tool for combining all of your mail accounts into one convenient location.

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