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Keeping dates with the Calendar app

From: Windows 8.1 Essential Training

Video: Keeping dates with the Calendar app

The next very useful app we're going to explore here in Windows 8.1 is the calendar app. If you need to keep track of things that have been scheduled, invite people, set reminders, you can do it all from the calendar app, and you can do it with your default login account, that you're using for Windows 8.1, but you can add additional accounts, just as we did in the previous movie with the mail app. So, let's explore. Now, find your calendar tile. Which typically displays some up to date information such as the date. When you click it, you're going to be looking at the default view for your calendar, using the account that you logged into Windows 8.1 with.

Keeping dates with the Calendar app

The next very useful app we're going to explore here in Windows 8.1 is the calendar app. If you need to keep track of things that have been scheduled, invite people, set reminders, you can do it all from the calendar app, and you can do it with your default login account, that you're using for Windows 8.1, but you can add additional accounts, just as we did in the previous movie with the mail app. So, let's explore. Now, find your calendar tile. Which typically displays some up to date information such as the date. When you click it, you're going to be looking at the default view for your calendar, using the account that you logged into Windows 8.1 with.

If you haven't logged in, you'll have some setup to do first before you can follow along with me. So as you can see, I'm looking at today's date in the top left corner and then down below, things that are coming up. We call this the What's Next view, and we can change views quite easily. One option is to go up to the ellipses that appears at the very top right hand corner and click there. You can also use the Windows key+Z to get what we see now. The different views across the top. There's the What's Next view.

But we can also look at the current day, the work week, the entire week or the entire month from here. Down at the bottom, we can sync up our calendars. This is a manual sync, so we don't have to wait for the app to do it. We can go to the background. Notice Ctrl + B is a shortcut so if you want to change that background, it's a great option. And we can create new events from here as well. Let's just focus on the different views. We've already see the What's Next view, let's go to the Day view.

Now we're looking at today. And anything that's been schedules, and of course we can schedule from here as well. On the right hand side we can look at tomorrow. Let's right-click anywhere on the calendar to get that same set of options up on our screen, and switch our view to the work week. Notice it's Monday to Friday. Right-click and choose Week and you'll see Saturday and Sunday in there as well. And lastly, we'll right-click and go to the Monthly view. I like to work in this view, it gives me a nice overview of what's happening in the month.

Not much going on right now. But, if we want to set something up, all we have to do is click in an actual square representing the date where we want to create that event. So, I'm thinking let's move up to the top right corner. You'll see navigation buttons for moving ahead. Or back on the other side of your calendar. We'll go ahead one month. I could see a couple of things that are scheduled for me automatically. Those are holidays, and if I wanted to set something up on the seventeenth, all I have to do is click.

I'm going to type in Lunch and Learn. And when I press return, it's in there. Not many details obviously. But if I want to add details I can go back to an event, just give it a click and notice the date is there, the start time needs to be adjusted, because it is an all day event, doesn't make sense for a lunch and learn. And I can add additional details. So lunch and learn over here, I can add a quick message, just as reminder. I'm going to type in one hour courses at lunchtime on a variety of topics.

Okay, over here on the left hand side, it's not going to be an all day event, so I'm going to click the drop down and change it to a one-hour event. Those are the presets, but you can use custom if it's not on the list. It's going to begin at noon hour, so 12 is good, but I think we need to change it from AM to PM. Where? Let's say these are held every day in conference room B. We could invite people from here, again we can use the contacts list, we're accustomed to using with the mail app, can type in email addresses, and we can get more options by clicking Show More.

Now this is going to be an ongoing event, a monthly event. So instead of how often set to once, we'll click the drop-down and set it to every month. We can set an end date so it does actually end. Let's say at the end of next year. So the end date you can see appears here as the same day as the start date, but I'm going to move ahead by using the navigation arrows, all the way to the end of 2014. There we go.

A reminder can be sent out by default 18 hours ahead of time. I'm thinking I'd rather have one just an hour before, reminding me I have a lunch and learn. My status is going to appear as free by default. I want people looking at my calendar, not to see what I'm doing, but just to see that I'm busy. That's why I'm going to mark it as private as well. So, I'll just appear busy. They won't know doing what. All I have to do is save this up now by clicking the Save button that appears up here in the top right hand corner, or use the keyboard shortcut, Ctrl+S.

So now saved into my calendar. You can see it there at noon, and I can go back to it at any time with a click. I can also access the settings for my calendar if I wanted to add additional accounts. I'm going to use the keyboard shortcut. You could also the top or bottom right hand corners, hot corners to access settings. I like the Windows Key+I to get there quickly. And you can see just like we did with our mail app, we could add accounts, or access existing accounts from here.

There's my Hotmail account. The accounts you can add though are a little more limited than the mail app. Outlook or Exchange accounts can be added. I'm going to go back. Back one more time to Settings. This time let's go to Options. We have some options here for how things appear in our calendar. Notice that I have, for example, some of the holidays showing up in this raspberry color. If I wanted to change that I could. I would choose something different. I'm going to go with lime. And it's updated automatically.

The Birthday Calender, you can see I can have items showing up in purple representing birthdays. These are great as a reminder. And you can set reminders days or weeks in advance. I'm going to go up to My Calender though and change what I'm seeing from this blue color to something brighter like this green color. There we go. Those are some of the options we can adjust when looking at our calendar. Let's just click anywhere in the calendar itself. Right click. That's another way to get up the options. We're going to change to What's Next for example.

And now, when we right click we can do things like, change the background. I can see default, or I can browse. So if I had an image that I wanted to use, such as the images that appear in my exercise files, I could use any one of these. Choose picture, takes a moment, and I'm done. And that's a quick introduction to the calendar app here in Windows 8.1.

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This video is part of

Image for Windows 8.1 Essential Training
Windows 8.1 Essential Training

57 video lessons · 16305 viewers

David Rivers
Author

 
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  1. 1m 23s
    1. Welcome
      47s
    2. Using the exercise files
      36s
  2. 32m 40s
    1. Assessing your hardware and Windows 8.1 versions
      2m 43s
    2. Getting familiar with the user interface
      8m 11s
    3. Exploring the Windows 8.1 desktop
      6m 13s
    4. Using touch screens and gestures
      2m 8s
    5. Switching between apps with Switcher
      3m 50s
    6. Personalizing Windows 8.1
      7m 33s
    7. Creating tile groups
      2m 2s
  3. 43m 58s
    1. Using the ribbon in File Explorer
      10m 21s
    2. Organizing folders and files
      6m 22s
    3. Customizing folder behavior
      5m 28s
    4. Searching for files and file contents
      7m 22s
    5. Creating easy access to files and folders
      4m 56s
    6. Using SkyDrive
      4m 29s
    7. Copying files in a single window
      5m 0s
  4. 1h 11m
    1. Managing mail with the Mail app
      7m 46s
    2. Keeping dates with the Calendar app
      6m 59s
    3. Managing contacts in the People app
      9m 55s
    4. Communicating with contacts using Skype
      10m 13s
    5. Working with photos
      10m 58s
    6. Reading text with the Reader app
      4m 14s
    7. Managing music with the Music app
      8m 29s
    8. Locating places with Maps
      8m 29s
    9. Timing things with Alarms
      4m 19s
  5. 28m 18s
    1. Typing text with Sticky Notes, Notepad, and WordPad
      10m 30s
    2. Creating graphics with Paint
      10m 18s
    3. Performing calculations with the Calculator
      2m 55s
    4. Taking screenshots with the Snipping tool
      4m 35s
  6. 31m 17s
    1. Viewing your current system specs
      4m 4s
    2. Controlling sound device volume settings
      7m 36s
    3. Removing unwanted applications
      2m 55s
    4. Setting default programs
      5m 26s
    5. Setting accessibility options
      8m 45s
    6. Navigation settings for desktop lovers
      2m 31s
  7. 20m 34s
    1. Getting connected
      4m 1s
    2. Connecting PCs with HomeGroup
      6m 29s
    3. Connecting to another computer with Remote Desktop
      2m 44s
    4. Selecting sharing options for networks
      3m 54s
    5. Adding and removing devices
      3m 26s
  8. 40m 48s
    1. Keeping your PC secure with Windows Update
      4m 26s
    2. Viewing and resolving security issues with Action Center
      3m 28s
    3. Battling malicious software with Windows Defender
      4m 52s
    4. Controlling user account access
      3m 53s
    5. Secure your account with passwords and PINs
      5m 51s
    6. Using Parental Controls
      10m 8s
    7. Encrypting a drive with BitLocker
      4m 22s
    8. Using Encrypting File System (EFS)
      3m 48s
  9. 12m 2s
    1. Printing files directly from Windows
      3m 27s
    2. Printing files to the XPS format
      4m 53s
    3. Accessing and changing printer options
      3m 42s
  10. 20m 43s
    1. Finding issues in the Troubleshooting control panel
      4m 10s
    2. Fixing issues with the Problem Steps Recorder
      4m 40s
    3. Backing up with File History
      5m 57s
    4. Reversing a fatal crash with System Restore
      3m 21s
    5. Reseting your Windows 8.1 installation
      2m 35s
  11. 40s
    1. Next steps
      40s

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