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As anyone who has used e-mail for any length of time knows, one of the biggest hassles and headaches of e-mail is dealing with junk mail or spam as it's also known. In this video, I want to go over couple of tips you can use to avoid and manage your junk mail. Now pretty much all email clients have built-in junk mail filters these days. Here in Windows mail for example, you go to Tools > Safety options and in here you can manage your level of junk mail filtering. The default setting is Low, which moves only the most obvious junk mail messages to your Junk mail folder, and you do have the stronger option of High, but with High selected you have to make a practice of looking in your Junk folder occasionally to see if any legitimate e-mails got filed there.
I was just going to click Cancel for now, and I am going to select my Junk email folder. Now these all just happened to be messages from a co-worker of mine named Melanie, and they really aren't junk. So I am going to right-click on one of her messages here, go to the Junk mail menu, and choose Mark as not junk. And you can see that instantly moves it out of my Junk mail folder into regular Inbox. But I don't want to have to do this every time I see Melanie's emails have been moved to junk. Now another option is to again right- click on one of her emails, go to the junk e-mail portion of the menu and one of the options here is Add sender to safe senders list, which is a list in which you can keep the addresses of people you know and trust so they never end up in Junk.
You can also add the entire domain to the safe senders list. So for example this message comes from a lynda.com email address, so by selecting Add sender's domain to safe senders list I'd make it to no e-mails with a lynda.com email address, whatever be put into my Junk folder, so I'll go and select that, then I'll click OK. You can see your safe senders list in Windows Mail, by going to tools > Safety options again, and here you can click the Safe Senders tab, and you can see that lynda.com has been added here.
Under the Options tab you can even limit your incoming email, so only people in your Safe Senders list will make it into your Inbox and everything else would go to Junk. But that option requires a lot of maintenance and you have to constantly check your Junk box for legitimate messages from people you haven't yet added to your Safe Senders list. So I am going to keep mine set to Low right now, and I'll click OK. Now your email provider most likely has spam filters enabled as well, and probably filters that have a good deal of junk messages that never make it to your Inbox. But it's good to have your e-mail clients built-in junk filter on your own computer as well to save you from having to manually delete the messages that do make it through.
Now in addition to your email client's junk mail filter there are some things that you can do to protect and limit your email address from getting on to the address books of spammers. First of all any time you fill out an online form or make an online purchase, always opt out or uncheck offers to share your information with the reseller's partners. Say you want to receive offers and news is basically saying "please send me as much junk mail as possible." Now for that matter you might want to create an email account just for providing to online merchants, or for using any time you need to supply an email address online. That way your friends, family, and co- workers can have your real e-mail address and you can provide your junk email address to everyone else.
If you do have to post your real email address online, maybe you are participating in an online form asking for technical help, try breaking up your email address into a non-standard address, by spelling out the at's, or by adding words like no junk to your address and asking those to reply to you to reformat your address into a proper email address. Spammers are programs that constantly scan the web looking for instances of email addresses. By formatting your address improperly when you post it, you can filter the programs a lot of the time. And lastly, never ever reply to a spam message. Don't send a message that says "Leave me alone," and don't click links that promise to unsubscribe you from a mailing list.
That just lets the spammers know you exist and you have read their messages, and you are probably be added to even more lists. So following these basic tips, coupled with your e-mail, server, and client's built-in spam filters, should make managing the inevitable influx of junk mail a little easier and a little less time-consuming.
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