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Customizing folder behavior

From: Windows 8.1 Essential Training

Video: Customizing folder behavior

When working with File Explore here in Windows 8.1, you have full control over the behavior of your folders and files. The way they display information, what information is being displayed? We're going to focus on that right now as we continue working with our exercise files from the previous movie. We open this up by just double clicking exercise files. And if you jump to this movie, you need to get caught up, you can do the same or if you don't have the exercise files, no problem. Just go down to the File Explore icon on the Task Bar. Give it a click to launch it and navigate to one of the folders that might have different types of files.

Customizing folder behavior

When working with File Explore here in Windows 8.1, you have full control over the behavior of your folders and files. The way they display information, what information is being displayed? We're going to focus on that right now as we continue working with our exercise files from the previous movie. We open this up by just double clicking exercise files. And if you jump to this movie, you need to get caught up, you can do the same or if you don't have the exercise files, no problem. Just go down to the File Explore icon on the Task Bar. Give it a click to launch it and navigate to one of the folders that might have different types of files.

In our exercise files folder, we have some images. We have a video file, a text file, and a music file. Different kinds of files grouped together in one folder. How does this folder behave? Well, some of the defaults include the columns that we see here in our Details View. Click the View Tab, click Details, and you'll see things like the name, the date modified, the type of file, and the size. Obviously, there is more information that goes with each of these files.

We can pick and choose what information going to be displayed or not, and here's where we do it. Go over to the Current View section of the Ribbon, and from here lets go to Add columns. Click the drop down and you'll see some other options like Date Created as opposed to Date Modified, Authors, Tags. This could be useful for image files for example. Let's click Tags to turn that on. A new column appears and you can see some of these files do have tags.

You might not be seeing everything in the column. It can be manually stretched out by moving to the right edge of the column up here. A double arrow appears, you can click and drag it. A faster way though, is to simply come up here to the Current View section, click Size all Columns to fit. Shrink down some of them, expand others, so we can see the widest item in each column. Now with tags, we can click the Tags heading to rearrange our file. So, all the ones with tags that appear at the top or bottom. We could also go to the Add Column's drop down, and if we want to add something that doesn't appear on this list, go right down to the bottom and click Choose Columns.

You'll see there's a lot more to choose from here. As we scroll down the list, it's very extensive. Not all these options appear or will work with every type of file. But, for example, as we scroll down the list. If we have files that include things like postal codes, or as we scroll a little further down, things like profession, well I know, for example, contact information might include some of these fields, and we'll be able to see that information. It's a very long list.

I'm going to click the checkbox next to the last one, Year, and click OK. Now with the Year column showing, you can see none of these files actually track that information. So to turn those off we just simply go back to, the Add Columns drop-down. Year will now appear on our list with a check-mark and we can turn it off directly from there. Other options include in the Show Heights section, something we skimmed over, when we were browsing through our user interface here, earlier on in this chapter.

Item check boxes, if you like to be able to check or select your files using a check box. There's one that appears at the very top here of our Details list. Clicking it will select all your files. But now you can go through the check boxes, and deselect ones you didn't want checked. Now we're left with just our image files selected for example. We can come in here, click each of the check boxes for the files you want to work with. Maybe you want to fix them, open them up in a program, move them, copy them for example.

The check boxes can be very handy for that. I'm going to leave those turned on. Need to see the name extensions, go ahead and click File Name Extensions to turn those on. You may need to adjust the column widths again. Click Size All Columns to fit, and sure enough, it stretches out so we can see MP3, PDF, JPG etc. And again, hidden items can be displayed. Typically, that's when working with system files, where they're hidden for your protection, so you don't accidentally delete them for example. I'm going to leave that deselected.

So we can do this with any or all of our folders, picking and choosing how the folders will display information. How that information will be ordered or sorted, and we have sort options that appear up here in our Current View drop down as well, as selecting the titles across the top of our window. So if I want to rearrange them again by size, that's possible from my Ribbon. I can even group them by, and you can see by name, type, I like type. This way, you can see I've got groups of files now, there's all my image files together.

And if I don't want to look at them right now, I can collapse that to focus in on certain types of files. That's thanks to grouping. Click the Group By drop down again, and if you wanted to, select Type again. There we go. We're down to our movie file, and rearranged in the opposite order. Click the drop down one more time, and choose None if you don't want that grouping turned on. So great ways to really choose how your folders and files will behave when viewing them here in File Explorer.

Show transcript

This video is part of

Image for Windows 8.1 Essential Training
Windows 8.1 Essential Training

57 video lessons · 19423 viewers

David Rivers
Author

 
Expand all | Collapse all
  1. 1m 23s
    1. Welcome
      47s
    2. Using the exercise files
      36s
  2. 32m 40s
    1. Assessing your hardware and Windows 8.1 versions
      2m 43s
    2. Getting familiar with the user interface
      8m 11s
    3. Exploring the Windows 8.1 desktop
      6m 13s
    4. Using touch screens and gestures
      2m 8s
    5. Switching between apps with Switcher
      3m 50s
    6. Personalizing Windows 8.1
      7m 33s
    7. Creating tile groups
      2m 2s
  3. 43m 58s
    1. Using the ribbon in File Explorer
      10m 21s
    2. Organizing folders and files
      6m 22s
    3. Customizing folder behavior
      5m 28s
    4. Searching for files and file contents
      7m 22s
    5. Creating easy access to files and folders
      4m 56s
    6. Using SkyDrive
      4m 29s
    7. Copying files in a single window
      5m 0s
  4. 1h 11m
    1. Managing mail with the Mail app
      7m 46s
    2. Keeping dates with the Calendar app
      6m 59s
    3. Managing contacts in the People app
      9m 55s
    4. Communicating with contacts using Skype
      10m 13s
    5. Working with photos
      10m 58s
    6. Reading text with the Reader app
      4m 14s
    7. Managing music with the Music app
      8m 29s
    8. Locating places with Maps
      8m 29s
    9. Timing things with Alarms
      4m 19s
  5. 28m 18s
    1. Typing text with Sticky Notes, Notepad, and WordPad
      10m 30s
    2. Creating graphics with Paint
      10m 18s
    3. Performing calculations with the Calculator
      2m 55s
    4. Taking screenshots with the Snipping tool
      4m 35s
  6. 31m 17s
    1. Viewing your current system specs
      4m 4s
    2. Controlling sound device volume settings
      7m 36s
    3. Removing unwanted applications
      2m 55s
    4. Setting default programs
      5m 26s
    5. Setting accessibility options
      8m 45s
    6. Navigation settings for desktop lovers
      2m 31s
  7. 20m 34s
    1. Getting connected
      4m 1s
    2. Connecting PCs with HomeGroup
      6m 29s
    3. Connecting to another computer with Remote Desktop
      2m 44s
    4. Selecting sharing options for networks
      3m 54s
    5. Adding and removing devices
      3m 26s
  8. 40m 48s
    1. Keeping your PC secure with Windows Update
      4m 26s
    2. Viewing and resolving security issues with Action Center
      3m 28s
    3. Battling malicious software with Windows Defender
      4m 52s
    4. Controlling user account access
      3m 53s
    5. Secure your account with passwords and PINs
      5m 51s
    6. Using Parental Controls
      10m 8s
    7. Encrypting a drive with BitLocker
      4m 22s
    8. Using Encrypting File System (EFS)
      3m 48s
  9. 12m 2s
    1. Printing files directly from Windows
      3m 27s
    2. Printing files to the XPS format
      4m 53s
    3. Accessing and changing printer options
      3m 42s
  10. 20m 43s
    1. Finding issues in the Troubleshooting control panel
      4m 10s
    2. Fixing issues with the Problem Steps Recorder
      4m 40s
    3. Backing up with File History
      5m 57s
    4. Reversing a fatal crash with System Restore
      3m 21s
    5. Resetting your Windows 8.1 installation
      2m 35s
  11. 40s
    1. Next steps
      40s

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