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Creating easy access to files and folders

From: Windows 8.1 Essential Training

Video: Creating easy access to files and folders

Built into File Explorer here in Windows 8.1 are some options for easy access to files and folders, to help you to work more efficiently. So we're going to take a look at Favorites and Libraries now, as we continue working with File Explorer. We left off working at our exercise files, if you're catching up. Just open up File Explorer either from, the task-bar down below or open up your exercise files folder. And down the left hand side in the navigation pane, you'll see the default, which includes Sky drive if you're logged in using your Microsoft account, you'll see This PC.

Creating easy access to files and folders

Built into File Explorer here in Windows 8.1 are some options for easy access to files and folders, to help you to work more efficiently. So we're going to take a look at Favorites and Libraries now, as we continue working with File Explorer. We left off working at our exercise files, if you're catching up. Just open up File Explorer either from, the task-bar down below or open up your exercise files folder. And down the left hand side in the navigation pane, you'll see the default, which includes Sky drive if you're logged in using your Microsoft account, you'll see This PC.

And we've already gone through how to expand folders and sub folders. What we're not seeing here are some options for easy access, such as Libraries and Favorites. So the first step is to turn those on. We go up to the View tab, click the Navigation pane drop-down button, and you'll see options down below for showing things like Favorites and Libraries. We can even Show all folders if we wanted to. Now let's turn on Libraries, and you'll see a new category down here for Libraries.

Next, we'll go back to the Navigation Pane drop-down and show Favorites as well. If you've been following along with me, we've actually created some Favorites already. Favorites appear at the top. And as we go to that little arrow to the left of our Favorites to click it and expand our favorites. You're going to see certain things like, some of the searches we performed in previous movies. Large files. Market Picks. Medium Sized. So all of these become Favorites, and are easily accessible from here. So we don't have to go through our searches and find that folder, with our saved searches for example.

But we can add anything to our Favorites, and give us easy access to a folder, let's say like our exercise files. If we go back to the Desktop and select it here in the navigation pane and then we select exercise files. We can now go to the Home tab on the ribbon and from the new section here click the Easy access drop down. Look at that, we can add it to our Favorites. Now we can go back to our exercise files quickly and easily, without having to navigate through the various files and folders.

We can also add folders to Libraries. Now, Libraries are a little bit different then your standard folders. So if we scroll down and take a look at Libraries by expanding it, you'll see the defaults Documents, Music, Pictures, and Video. We'll just click Libraries to display those options over here on the right hand side. Now, documents, for example, is not a documents folder. It's a reference area to multiple folders. So, if we were to select Documents down below on our navigation pane.

Watch you see our own Documents folder. We'll also see documents on Sky drive. I have mine. And we can add additional reference points. So, if we have Documents stored in our exercise files, for example, that could be part of our documents library. All it means, is we can go to the document library to find our documents, even though they may be scattered around in several different folders and different drives. So let's go back to our exercise files, by selecting Desktop and selecting Exercise Files here on the list.

We'll go back to easy access, and this time we'll add it to a library by going down to Include in library, moving over to Documents. Now, as we look down below at our Libraries. And select Documents, we have our original folders plus, there it is, the exercise files. Which does include at least one document. But it also includes other files like pictures and video. So we could include our exercise files folder in other libraries.

Let's do that. We'll go back to the Desktop here on the left hand side. So we can select exercise files here on the right. Go back to Easy access, down to Include in library, and we'll include Music, there is a music file in there. We'll repeat that process, for, including in, the Pictures library. And one more time to include the exercise files folder in the library called Videos. So at any time now with our Libraries open if we want to go Videos, we can select it, and see that exercise files is actually part of that.

And there's our video file inside, the exercise files folder. So we really don't even need to navigate, if we have all of the folders we use the most often. Either in our Favorites, now I'm going to collapse this PC. And our Libraries allowing us to quickly locate any files and folders that we use on a regular basis. So we'll go back to our exercise files folder Now that we have it in the Favorites, one click displays the contents. We'll continue from here. That's a quick look at how we can get quick and easy access to the folders we use most often.

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This video is part of

Image for Windows 8.1 Essential Training
Windows 8.1 Essential Training

57 video lessons · 16389 viewers

David Rivers
Author

 
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  1. 1m 23s
    1. Welcome
      47s
    2. Using the exercise files
      36s
  2. 32m 40s
    1. Assessing your hardware and Windows 8.1 versions
      2m 43s
    2. Getting familiar with the user interface
      8m 11s
    3. Exploring the Windows 8.1 desktop
      6m 13s
    4. Using touch screens and gestures
      2m 8s
    5. Switching between apps with Switcher
      3m 50s
    6. Personalizing Windows 8.1
      7m 33s
    7. Creating tile groups
      2m 2s
  3. 43m 58s
    1. Using the ribbon in File Explorer
      10m 21s
    2. Organizing folders and files
      6m 22s
    3. Customizing folder behavior
      5m 28s
    4. Searching for files and file contents
      7m 22s
    5. Creating easy access to files and folders
      4m 56s
    6. Using SkyDrive
      4m 29s
    7. Copying files in a single window
      5m 0s
  4. 1h 11m
    1. Managing mail with the Mail app
      7m 46s
    2. Keeping dates with the Calendar app
      6m 59s
    3. Managing contacts in the People app
      9m 55s
    4. Communicating with contacts using Skype
      10m 13s
    5. Working with photos
      10m 58s
    6. Reading text with the Reader app
      4m 14s
    7. Managing music with the Music app
      8m 29s
    8. Locating places with Maps
      8m 29s
    9. Timing things with Alarms
      4m 19s
  5. 28m 18s
    1. Typing text with Sticky Notes, Notepad, and WordPad
      10m 30s
    2. Creating graphics with Paint
      10m 18s
    3. Performing calculations with the Calculator
      2m 55s
    4. Taking screenshots with the Snipping tool
      4m 35s
  6. 31m 17s
    1. Viewing your current system specs
      4m 4s
    2. Controlling sound device volume settings
      7m 36s
    3. Removing unwanted applications
      2m 55s
    4. Setting default programs
      5m 26s
    5. Setting accessibility options
      8m 45s
    6. Navigation settings for desktop lovers
      2m 31s
  7. 20m 34s
    1. Getting connected
      4m 1s
    2. Connecting PCs with HomeGroup
      6m 29s
    3. Connecting to another computer with Remote Desktop
      2m 44s
    4. Selecting sharing options for networks
      3m 54s
    5. Adding and removing devices
      3m 26s
  8. 40m 48s
    1. Keeping your PC secure with Windows Update
      4m 26s
    2. Viewing and resolving security issues with Action Center
      3m 28s
    3. Battling malicious software with Windows Defender
      4m 52s
    4. Controlling user account access
      3m 53s
    5. Secure your account with passwords and PINs
      5m 51s
    6. Using Parental Controls
      10m 8s
    7. Encrypting a drive with BitLocker
      4m 22s
    8. Using Encrypting File System (EFS)
      3m 48s
  9. 12m 2s
    1. Printing files directly from Windows
      3m 27s
    2. Printing files to the XPS format
      4m 53s
    3. Accessing and changing printer options
      3m 42s
  10. 20m 43s
    1. Finding issues in the Troubleshooting control panel
      4m 10s
    2. Fixing issues with the Problem Steps Recorder
      4m 40s
    3. Backing up with File History
      5m 57s
    4. Reversing a fatal crash with System Restore
      3m 21s
    5. Reseting your Windows 8.1 installation
      2m 35s
  11. 40s
    1. Next steps
      40s

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