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Cool printing tips

From: Windows Vista Essential Training

Video: Cool printing tips

Three simple and one complex printer tricks for your fun and enjoyment. The first three are really great little things that some people don't realize about printers. First is, let's suppose you are cruising along and you are sitting in the airport. You are doing some work, and you need to print a document when you get back to the office. In fact, you are going to print several documents when you get back to the office. You can make a little To-do for yourself. Oh! I got to print these, when I get back online or maybe you are sitting in row 34B, cramped between two folks and you are trying to print from up there.

Cool printing tips

Three simple and one complex printer tricks for your fun and enjoyment. The first three are really great little things that some people don't realize about printers. First is, let's suppose you are cruising along and you are sitting in the airport. You are doing some work, and you need to print a document when you get back to the office. In fact, you are going to print several documents when you get back to the office. You can make a little To-do for yourself. Oh! I got to print these, when I get back online or maybe you are sitting in row 34B, cramped between two folks and you are trying to print from up there.

You can't because you are not in your network. You can however do the print, but have the printer wait as it were before the job actually gets. And there are two buttons. They sort of do the same thing. If you select the printer that you want in Control Panel Printers, right-click, you can choose either Pause Printing, the printer is paused. It will not print any documents that I send to it. Or Use Printer Offline. That will also have the same effect.

Basically, I can print to this printer but nothing will come out of it. Right now, I have it both paused and offline just because you know, suspenders and a belt, right? You can have it both ways. Now, either one will do. Let's use the Printer Online, but we'll just leave it paused for the moment. Anything I print to that printer will print. There'll be no errors as far as the computer is concerned. But it won't actually go out onto paper. Until I get back to my office, plug back in, right-click, Resume Printing. Let's send a few things over to that printer while we have it paused.

Let me go back to the magazine here. Here we go to File, we'll go to Print. Some cool things that people often don't realize, in most Windows print dialog boxes, there is a function called Current page. What does Current page mean? Current page means whatever page I happen to be viewing when I hit Print it's just going to print that one page and it's a super fast way of printing just a little bit of something without knowing, let's say I was on page 13 or page 22 or 256 or whatever it happened to be.

This is Adobe Acrobat Reader that I am looking at here. So there are a ton of extra print functions. I just wanted to show you that one and one other. That also works in most programs. Let's suppose I'll want to print the article "What ATC Wants from You," but I want the cover to go with it. So, I want to print the cover page 1 and then I want to print page 6. So, we'll get down to page 6. I want to print page 7. I want to print not page 8 and then I want to print page 9 and there's the end of the article.

So, I want to print pages 1, 6, 7 and 9. How am I going to do that? I'll go to Print, Pages, 1. Now, you are probably used to something like through 9. But you can put commas in here. 1, 6 and I could put 7, but I'll just do through 7, 9. And this will print pages 1, 6, 7 and if it was like 6 through 8, it would print. It would print 1, 6, 7, 8, but this is print pages 1, 6, 7 and 9.

Then I can have as many combinations of commas and dashes as I wanted. In order to print just the pages I wanted, let's send that out to my printer, there it goes, and you'll see if I double-click on Printers here, here's the file that's being printed and it's a total of four pages, pages 1, 6, 7 and 9. How slick is that? But I am also getting no errors because it's paused. If I were to unpause it and I was connected to my network, then my print job would go out into the world.

So, there are three quick tricks, right? Let's do a fourth. This is my color Laserjet printer, and if I select it, I can set its preferences. I might be able to select where the paper are coming from, Automatic Feed or Tray1 or Tray2, whether it's printing in color or grayscale, any special effects, all the printers are different. The thing is, let's say, I have got this one printer and printing in color is expensive. But I have two trays in it, and one of the trays has recycled paper and it's already been printed on one side.

I want to have that tray that I can print in grayscale, just kind of black and white and I want to have the other tray the high quality color prints. Well, I could for every print job adjust these printer preferences. So I am going to go back only and print my front page here. I want to go File > Print, right, and here is the properties of the LaserJet and that's the same window. So I can go ahead and say, oh yeah! This one, automatic feed Color, but some other time I am going go, no, I want that in Manual, paper quality and I want it to come from Tray2, all right, OK.

Now I would print, and this particular print job would be from Tray2 and it would be black and white. Off it goes. Oh! Printed the whole magazine. That's okay. If I want, I can actually add a second printer that's the same printer. Watch this. Add a printer, Network. So this is our network printer. We are going to skip right ahead. It wasn't listed. We know the address.

Next, found the printer, of course it's correctly installed because I already have one. This time, I want to give it a different name. I'll call it Laser draft (gray) and set that as my default printer, installing, Finish. Now, this printer over here that's got those print jobs that's paused, I can still do things like rename it. I am going to rename this one Laser Color and let's set its printer preferences, we'll double check, Source is Auto.

That's what I want and it's going to be Automatic color. This printer, set its printer preferences. This one can print from Tray2 and it's going to print in grayscale. I now have two copies of the same printer, but depending on where I print to when I go to my print dialog, Print, Laser draft (gray), Laser color. Depending on which one I choose, I am going to get a different kind of output.

I won't necessarily see it in my Preview. But on the printer itself it'll print differently, so that I can have presets just built right into the printer that work from any program I want. Otherwise I would have to do it program by program. This is actually at the printer level, which is pretty slick. If you combine this with the Send To movie that we had, you can put copies of these different printers in your Send To menu, when you have a document that you just want to send off to the printer, you can send it to the printer in a specific way.

It also is great if sometimes you print on legal and sometimes you print on special paper. You can set up a copy of the printer with those special needs already all set. So there you go, three quick tricks, one kind of longer trick, all make your printing life just that much easier.

Show transcript

This video is part of

Image for Windows Vista Essential Training
Windows Vista Essential Training

77 video lessons · 19962 viewers

Jeff Van West
Author

 
Expand all | Collapse all
  1. 27m 37s
    1. Welcome
      4m 42s
    2. Vista's top 10
      7m 1s
    3. Some Windows basics
      15m 54s
  2. 48m 56s
    1. Hardware assessment
      6m 49s
    2. Easy Transfer and the File Transfer wizard
      7m 14s
    3. Installing Windows Vista
      5m 50s
    4. Dealing with drivers
      14m 50s
    5. Running older software in Vista
      9m 59s
    6. Installing software in Vista
      4m 14s
  3. 2h 32m
    1. The Welcome Center
      5m 42s
    2. The Aero desktop
      15m 49s
    3. The new Start menu
      20m 32s
    4. The taskbar
      21m 26s
    5. Gadgets and Sidebar
      15m 55s
    6. The Recycle Bin
      8m 12s
    7. Tweaking visuals for speed and pleasure
      17m 48s
    8. Restoring old Windows items
      8m 15s
    9. Desktop power tips
      15m 59s
    10. Using voice recognition
      14m 38s
    11. Voice recognition options
      8m 26s
  4. 1h 32m
    1. Navigating folders in Vista
      15m 38s
    2. The user folder concept
      6m 25s
    3. Filtering, sorting, and grouping
      8m 14s
    4. Indexed searching
      14m 41s
    5. Setting folder preferences
      16m 7s
    6. Burning to CD/DVD
      13m 4s
    7. The Send To commands
      7m 44s
    8. Windows Explorer tips and tricks
      10m 28s
  5. 1h 41m
    1. The IE 7 tour
      16m 2s
    2. Favorites and History
      8m 45s
    3. RSS
      5m 16s
    4. IE security
      15m 12s
    5. Customizing IE 7
      13m 30s
    6. Windows Mail
      12m 21s
    7. Windows Contacts
      11m 9s
    8. Windows Calendar
      18m 50s
  6. 1h 5m
    1. Windows Media Player 11
      16m 43s
    2. Photo Gallery basics
      15m 28s
    3. Photo Gallery advanced
      12m 4s
    4. Movie Maker
      13m 5s
    5. The Snipping tool
      4m 23s
    6. Games
      3m 26s
  7. 30m 25s
    1. Control Panel home
      5m 39s
    2. System control
      7m 45s
    3. Volume controls
      4m 21s
    4. The new "Add and Remove Programs" feature
      3m 53s
    5. Default programs and AutoPlay
      8m 47s
  8. 28m 34s
    1. Mobility Center
      3m 13s
    2. Projection and Presentation modes
      4m 15s
    3. Power options
      10m 26s
    4. The Sync Center and offline files
      10m 40s
  9. 51m 39s
    1. Connecting to a network: The Network and Sharing Center
      10m 21s
    2. Wireless networking
      7m 37s
    3. Creating and finding shares
      11m 19s
    4. Networking troubleshooting
      11m 44s
    5. Remote Desktop
      3m 48s
    6. Windows Meeting Space
      6m 50s
  10. 1h 5m
    1. Security Center and Windows Firewall
      7m 1s
    2. Windows updates
      7m 37s
    3. Windows Defender
      8m 18s
    4. User access control: Standard vs. Admin accounts
      12m 2s
    5. More on accounts
      7m 0s
    6. Password management
      5m 0s
    7. Parental controls
      12m 27s
    8. File and hard drive encryption
      6m 7s
  11. 25m 42s
    1. Adding local printers
      6m 55s
    2. Adding network printers
      5m 36s
    3. Troubleshooting printers
      2m 40s
    4. Cool printing tips
      7m 31s
    5. XPS and PDFs in Vista
      3m 0s
  12. 39m 30s
    1. Using Help files
      3m 33s
    2. Backup files and drives
      9m 2s
    3. File and full disk restore
      8m 31s
    4. System restore points
      4m 34s
    5. Crashes and hangs
      10m 19s
    6. When Vista won't even boot
      3m 31s
  13. 37s
    1. Goodbye
      37s

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