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Three simple and one complex printer tricks for your fun and enjoyment. The first three are really great little things that some people don't realize about printers. First is, let's suppose you are cruising along and you are sitting in the airport. You are doing some work, and you need to print a document when you get back to the office. In fact, you are going to print several documents when you get back to the office. You can make a little To-do for yourself. Oh! I got to print these, when I get back online or maybe you are sitting in row 34B, cramped between two folks and you are trying to print from up there.
You can't because you are not in your network. You can however do the print, but have the printer wait as it were before the job actually gets. And there are two buttons. They sort of do the same thing. If you select the printer that you want in Control Panel Printers, right-click, you can choose either Pause Printing, the printer is paused. It will not print any documents that I send to it. Or Use Printer Offline. That will also have the same effect.
Basically, I can print to this printer but nothing will come out of it. Right now, I have it both paused and offline just because you know, suspenders and a belt, right? You can have it both ways. Now, either one will do. Let's use the Printer Online, but we'll just leave it paused for the moment. Anything I print to that printer will print. There'll be no errors as far as the computer is concerned. But it won't actually go out onto paper. Until I get back to my office, plug back in, right-click, Resume Printing. Let's send a few things over to that printer while we have it paused.
Let me go back to the magazine here. Here we go to File, we'll go to Print. Some cool things that people often don't realize, in most Windows print dialog boxes, there is a function called Current page. What does Current page mean? Current page means whatever page I happen to be viewing when I hit Print it's just going to print that one page and it's a super fast way of printing just a little bit of something without knowing, let's say I was on page 13 or page 22 or 256 or whatever it happened to be.
This is Adobe Acrobat Reader that I am looking at here. So there are a ton of extra print functions. I just wanted to show you that one and one other. That also works in most programs. Let's suppose I'll want to print the article "What ATC Wants from You," but I want the cover to go with it. So, I want to print the cover page 1 and then I want to print page 6. So, we'll get down to page 6. I want to print page 7. I want to print not page 8 and then I want to print page 9 and there's the end of the article.
So, I want to print pages 1, 6, 7 and 9. How am I going to do that? I'll go to Print, Pages, 1. Now, you are probably used to something like through 9. But you can put commas in here. 1, 6 and I could put 7, but I'll just do through 7, 9. And this will print pages 1, 6, 7 and if it was like 6 through 8, it would print. It would print 1, 6, 7, 8, but this is print pages 1, 6, 7 and 9.
Then I can have as many combinations of commas and dashes as I wanted. In order to print just the pages I wanted, let's send that out to my printer, there it goes, and you'll see if I double-click on Printers here, here's the file that's being printed and it's a total of four pages, pages 1, 6, 7 and 9. How slick is that? But I am also getting no errors because it's paused. If I were to unpause it and I was connected to my network, then my print job would go out into the world.
So, there are three quick tricks, right? Let's do a fourth. This is my color Laserjet printer, and if I select it, I can set its preferences. I might be able to select where the paper are coming from, Automatic Feed or Tray1 or Tray2, whether it's printing in color or grayscale, any special effects, all the printers are different. The thing is, let's say, I have got this one printer and printing in color is expensive. But I have two trays in it, and one of the trays has recycled paper and it's already been printed on one side.
I want to have that tray that I can print in grayscale, just kind of black and white and I want to have the other tray the high quality color prints. Well, I could for every print job adjust these printer preferences. So I am going to go back only and print my front page here. I want to go File > Print, right, and here is the properties of the LaserJet and that's the same window. So I can go ahead and say, oh yeah! This one, automatic feed Color, but some other time I am going go, no, I want that in Manual, paper quality and I want it to come from Tray2, all right, OK.
Now I would print, and this particular print job would be from Tray2 and it would be black and white. Off it goes. Oh! Printed the whole magazine. That's okay. If I want, I can actually add a second printer that's the same printer. Watch this. Add a printer, Network. So this is our network printer. We are going to skip right ahead. It wasn't listed. We know the address.
Next, found the printer, of course it's correctly installed because I already have one. This time, I want to give it a different name. I'll call it Laser draft (gray) and set that as my default printer, installing, Finish. Now, this printer over here that's got those print jobs that's paused, I can still do things like rename it. I am going to rename this one Laser Color and let's set its printer preferences, we'll double check, Source is Auto.
That's what I want and it's going to be Automatic color. This printer, set its printer preferences. This one can print from Tray2 and it's going to print in grayscale. I now have two copies of the same printer, but depending on where I print to when I go to my print dialog, Print, Laser draft (gray), Laser color. Depending on which one I choose, I am going to get a different kind of output.
I won't necessarily see it in my Preview. But on the printer itself it'll print differently, so that I can have presets just built right into the printer that work from any program I want. Otherwise I would have to do it program by program. This is actually at the printer level, which is pretty slick. If you combine this with the Send To movie that we had, you can put copies of these different printers in your Send To menu, when you have a document that you just want to send off to the printer, you can send it to the printer in a specific way.
It also is great if sometimes you print on legal and sometimes you print on special paper. You can set up a copy of the printer with those special needs already all set. So there you go, three quick tricks, one kind of longer trick, all make your printing life just that much easier.
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