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Controlling user account access

From: Windows 8.1 Essential Training

Video: Controlling user account access

If you're sharing a computer with other people, one way to ensure security is to give each of those people their own user accounts. That way they'll log in with their own user names and passwords. Have access to their own libraries, not yours, for example. And you can also set up certain restrictions. And that's what we're going to do right now. From the start screen, let's access our PC settings using the keyboard shortcut Windows+I. Next we'll click Change PC Settings because it's over here on the left where you'll see a category labeled Accounts.

Controlling user account access

If you're sharing a computer with other people, one way to ensure security is to give each of those people their own user accounts. That way they'll log in with their own user names and passwords. Have access to their own libraries, not yours, for example. And you can also set up certain restrictions. And that's what we're going to do right now. From the start screen, let's access our PC settings using the keyboard shortcut Windows+I. Next we'll click Change PC Settings because it's over here on the left where you'll see a category labeled Accounts.

Click there. There are three sub categories here. By default, you're looking at your own account. You'll see your own email address that you use to log in. You could change your picture by taking a picture or choosing a different picture using Browse or People. There are some sign in options that we'll be talking about later on in this chapter. For passwords and PINs for example. But down below is where we're going to go up to Other Accounts. When we click here you may not see any other accounts except this option to add an account. Now, I actually have a couple of other people who log in to this computer.

Notice they have administrator levels on a local account and, if I wanted to, I could go to any of those to edit them by selecting them. I see Edit or actually remove them totally. Or, if you want you can add new accounts by clicking the plus sign. Let's do that. Now, typically you're going to sign in with an email address. Like a Microsoft account, a Windows Live, a Hotmail account for example. And you would type that in here. If they don't have one, you could sign up for a new email address for this person. Or you could actually make it a local account by going down to the bottom and signing in without a Microsoft account.

Now in this case, you can see there are two options for signing in. Signing into PCs with your email address obviously lets you do things like download apps from the store and get your online content in the Microsoft Apps section automatically, sync settings. With a local account, you have to create a user name and account for each PC that you use. You'll need a Microsoft account to download apps, so you might have to set that up anyways. And your settings won't be synced across multiple PCs, tablets, smartphones, for example. That's okay. Lets go down to Local Account, just to set one up.

So we have a username here, I'm going to type in Karen. Now we set up a password, I'm going to give her a password. That you don't see unless you click the eye icon. And since you don't see it you're prompted to re-enter that. You can also give a hint down below. And click Next. Now at this point you can see you've added a user. Here it is, Karen, a local account. If this is a child I can click the check box next to, is this a child's account? That way I'll have family safety options turned on for me and I can get reports of PC use.

Now I can go back at anytime and change an account to a child account. We'll be talking about this a little bit later on as well. I'm going to leave it unchecked for now andl click Finish. And you'll notice I now have another local account this time, another user that I can click if I wanted to go in here and edit that account, I could. Notice by default they're a standard user. Click the drop-down, and you'll see that we could change it to Child if we wanted to, or even make them an Administrator, giving them access to all the Admin tools so they could create user accounts, for example.

I'm going to leave it as a standard user and click OK and that's one way to enforce security. Now when Karen goes to use the computer I'll make sure I log off first and she'll be able to log in with her account and not mine unless she knows my user name and password, which of course I wouldn't share. So let's click the Back button, back to our PC settings. We'll press the Windows key on the keyboard to return to the Start screen. And that's how you can set up separate user accounts and restrict access, ensuring Windows security, here in Windows 8.1.

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This video is part of

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Windows 8.1 Essential Training

57 video lessons · 19673 viewers

David Rivers
Author

 
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  1. 1m 23s
    1. Welcome
      47s
    2. Using the exercise files
      36s
  2. 32m 40s
    1. Assessing your hardware and Windows 8.1 versions
      2m 43s
    2. Getting familiar with the user interface
      8m 11s
    3. Exploring the Windows 8.1 desktop
      6m 13s
    4. Using touch screens and gestures
      2m 8s
    5. Switching between apps with Switcher
      3m 50s
    6. Personalizing Windows 8.1
      7m 33s
    7. Creating tile groups
      2m 2s
  3. 43m 58s
    1. Using the ribbon in File Explorer
      10m 21s
    2. Organizing folders and files
      6m 22s
    3. Customizing folder behavior
      5m 28s
    4. Searching for files and file contents
      7m 22s
    5. Creating easy access to files and folders
      4m 56s
    6. Using SkyDrive
      4m 29s
    7. Copying files in a single window
      5m 0s
  4. 1h 11m
    1. Managing mail with the Mail app
      7m 46s
    2. Keeping dates with the Calendar app
      6m 59s
    3. Managing contacts in the People app
      9m 55s
    4. Communicating with contacts using Skype
      10m 13s
    5. Working with photos
      10m 58s
    6. Reading text with the Reader app
      4m 14s
    7. Managing music with the Music app
      8m 29s
    8. Locating places with Maps
      8m 29s
    9. Timing things with Alarms
      4m 19s
  5. 28m 18s
    1. Typing text with Sticky Notes, Notepad, and WordPad
      10m 30s
    2. Creating graphics with Paint
      10m 18s
    3. Performing calculations with the Calculator
      2m 55s
    4. Taking screenshots with the Snipping tool
      4m 35s
  6. 31m 17s
    1. Viewing your current system specs
      4m 4s
    2. Controlling sound device volume settings
      7m 36s
    3. Removing unwanted applications
      2m 55s
    4. Setting default programs
      5m 26s
    5. Setting accessibility options
      8m 45s
    6. Navigation settings for desktop lovers
      2m 31s
  7. 20m 34s
    1. Getting connected
      4m 1s
    2. Connecting PCs with HomeGroup
      6m 29s
    3. Connecting to another computer with Remote Desktop
      2m 44s
    4. Selecting sharing options for networks
      3m 54s
    5. Adding and removing devices
      3m 26s
  8. 40m 48s
    1. Keeping your PC secure with Windows Update
      4m 26s
    2. Viewing and resolving security issues with Action Center
      3m 28s
    3. Battling malicious software with Windows Defender
      4m 52s
    4. Controlling user account access
      3m 53s
    5. Secure your account with passwords and PINs
      5m 51s
    6. Using Parental Controls
      10m 8s
    7. Encrypting a drive with BitLocker
      4m 22s
    8. Using Encrypting File System (EFS)
      3m 48s
  9. 12m 2s
    1. Printing files directly from Windows
      3m 27s
    2. Printing files to the XPS format
      4m 53s
    3. Accessing and changing printer options
      3m 42s
  10. 20m 43s
    1. Finding issues in the Troubleshooting control panel
      4m 10s
    2. Fixing issues with the Problem Steps Recorder
      4m 40s
    3. Backing up with File History
      5m 57s
    4. Reversing a fatal crash with System Restore
      3m 21s
    5. Resetting your Windows 8.1 installation
      2m 35s
  11. 40s
    1. Next steps
      40s

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