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Controlling access with user accounts


From:

Windows 7 Essential Training

with David Rivers

Video: Controlling access with user accounts

User accounts allow different users to login to the same computer but have access to their own files in their own personal settings. As the administrator of the computer, you have full control over those user accounts and what they're allowed to do and see. So, let's explore managing your user accounts now. In Control Panel, you can see we've got a category called User Accounts and Family Safety. So we'll go there. Now, at the very top, we have a subcategory titled User Accounts and from here, we can do things like add or remove user accounts.
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  1. 16m 28s
    1. Welcome
      1m 54s
    2. Windows basics for first-time users
      13m 47s
    3. Using the exercise files
      47s
  2. 29m 18s
    1. Assessing your hardware and Windows 7 versions
      6m 57s
    2. Upgrading from other Windows versions
      2m 56s
    3. Transferring old files with Windows Easy Transfer
      7m 2s
    4. Dealing with device drivers
      6m 42s
    5. Running a Windows XP program in Windows 7
      5m 41s
  3. 33m 12s
    1. Getting familiar with the desktop
      8m 55s
    2. Handling tasks with the improved task bar
      8m 50s
    3. Accessing your favorites quickly with jump lists
      3m 59s
    4. Finding files and programs with Windows Search
      2m 18s
    5. Using the Action Center
      3m 48s
    6. Keeping information at your fingertips with desktop gadgets
      5m 22s
  4. 34m 24s
    1. Navigating folders and their contents
      6m 59s
    2. Staying organized with your own folders
      4m 44s
    3. Choosing how your folders and user interface behave
      7m 30s
    4. Sharing and protecting folders and files
      5m 27s
    5. Simplifying organization with libraries
      3m 48s
    6. Backing up by burning to CD or DVD
      5m 56s
  5. 24m 44s
    1. Windows Media Center
      7m 22s
    2. Playing media files with Windows Media Player
      3m 59s
    3. Organizing and sharing photos in Windows Explorer
      7m 22s
    4. Taking screenshots with the Snipping tool
      6m 1s
  6. 24m 35s
    1. Taking notes with sticky notes, Notepad, and WordPad
      11m 33s
    2. Creating graphics with Paint
      4m 58s
    3. Performing simple and advanced calculations with the calculator
      5m 20s
    4. Playing Windows games
      2m 44s
  7. 33m 5s
    1. Getting under your computer's hood with the Control Panel
      5m 28s
    2. Controlling system settings
      6m 38s
    3. Controlling sound device volume settings
      6m 38s
    4. Uninstalling programs that are no longer used
      2m 42s
    5. Setting default programs
      5m 10s
    6. Exploring accessibility options
      6m 29s
  8. 21m 1s
    1. Connecting hardware with Device Stage
      2m 56s
    2. Create a home network using HomeGroup
      4m 49s
    3. Controlling what is shared on a network
      3m 26s
    4. Troubleshooting a network and HomeGroup
      3m 58s
    5. Reconnecting quickly with jump lists
      2m 18s
    6. Boosting your computer's memory with ReadyBoost
      3m 34s
  9. 31m 53s
    1. Keeping your PC secure with Windows Update
      3m 44s
    2. Battling spyware with Windows Defender
      7m 41s
    3. Controlling access with user accounts
      4m 32s
    4. Streamlining passwords in Credential Manager
      4m 38s
    5. Using parental controls to block unwanted content
      4m 49s
    6. Securing drives with BitLocker Drive Encryption
      6m 29s
  10. 15m 11s
    1. Printing files directly from Windows
      2m 48s
    2. Troubleshooting printer problems
      5m 15s
    3. Printing power tips
      3m 56s
    4. Printing to and viewing the XPS file format
      3m 12s
  11. 25m 4s
    1. Finding issues in the Troubleshooting control panel
      3m 53s
    2. Sharing issues with the Problem Steps Recorder
      3m 56s
    3. Backing up folders and drives
      6m 36s
    4. Restoring files and drives
      4m 39s
    5. Handling an entire system crash
      6m 0s
  12. 28m 23s
    1. Exploring changes to the UI
      4m 46s
    2. Access sites quickly using Favorites and History
      5m 17s
    3. Connecting to RSS feeds and web slices
      6m 1s
    4. Displaying similar sites with Suggested Sites
      2m 16s
    5. Browsing without navigating using accelerators
      6m 36s
    6. Keeping your browsing private using InPrivate Browsing and filtering
      3m 27s
  13. 1h 14m
    1. Setting up your Windows Live profile
      4m 37s
    2. Downloading Windows Live Essentials
      2m 23s
    3. Tracking dates and events with the Windows Live calendar
      7m 22s
    4. Free email with Windows Live Mail
      6m 14s
    5. Texting live with Windows Live Messenger
      7m 13s
    6. Organizing and sharing photos in Photo Gallery
      9m 46s
    7. Synchronizing photos on two computers with Live Sync
      4m 0s
    8. Controlling content and communications with Family Safety
      6m 26s
    9. Keeping a blog with Windows Live Writer
      6m 50s
    10. Accessing free online storage with SkyDrive
      4m 44s
    11. Creating a movie with Windows Live Movie Maker
      14m 46s
  14. 18s
    1. Goodbye
      18s

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Watch the Online Video Course Windows 7 Essential Training
6h 31m Beginner Oct 22, 2009

Viewers: in countries Watching now:

In Windows 7 Essential Training, David Rivers helps users of any level feel comfortable with the improvements and enhancements found in Microsoft's operating system. From simple navigation through the updated graphic user interface, David shows how to install or upgrade and get the most out of Windows 7. He covers using the new Internet Explorer 8 and boosting a computer's memory with the ReadyBoost tool. He also highlights hardware configuration options and explores the advances made connecting a home or work system with Windows Live, the cloud-computing environment made available for Windows 7 users. Exercise files accompany this course.

Topics include:
  • Running Windows XP programs within a Windows 7 installation Accessing favorites quickly through jump lists Establishing user settings through Windows Explorer Setting up a home network with Homegroup Displaying similar sites with suggestions in Internet Explorer 8 Syncing photos on two computers with Live Sync
Subjects:
Business Education + Elearning
Software:
Windows
Author:
David Rivers

Controlling access with user accounts

User accounts allow different users to login to the same computer but have access to their own files in their own personal settings. As the administrator of the computer, you have full control over those user accounts and what they're allowed to do and see. So, let's explore managing your user accounts now. In Control Panel, you can see we've got a category called User Accounts and Family Safety. So we'll go there. Now, at the very top, we have a subcategory titled User Accounts and from here, we can do things like add or remove user accounts.

We could change some of the attributes, such as pictures and passwords, but let's go right to the category User Accounts. Now, here you're going to see your own username. You'll see the type of privileges you have as the Administrator, for example, and Password protected typically shows up indicating you're using a password to log in. So, on the left-hand side, you can do things to your own user account like change your password, remove it, change the picture that appears next to your name, change your account name and your account type as well, or if you prefer, go down to Manage another account. Let's go there.

Now it's from here where we can create brand new accounts. For example, if you're using a home PC, and you've got your own account, perhaps the children should have their own login where they can go to see their own files, allowing you to control the type of access the children's account will have. So I've already created this new account, and you can see it's called Kids, and to make any changes or adjustments to this account, we simply click the icon and we see the same list of options we saw for our own accounts.

So we can change the password and by the way, if you change the password for another user account, you don't need to know the current password. You just type in the new password and a password hint, and off you go. You can also remove the password, so the kids don't actually have to enter a password to login. The problem with that is, of course, that anyone can login using that account. Let's go down to Change the account type. Now, probably if you're going to have a separate account for separate users, you don't want them all to be administrators.

In other words, you can see the two options here are Standard user and Administrator, and Administrators like yourself will have complete access to the computer and you could make any changes you want. You can install programs. You can remove files, files that might be important to running the computer, and this is something that any administrator account will be able to do. So for the kids you might choose a Standard user and it's almost the same as an administrator, but they're not going to be able to do those installations. They're not going to be able to affect other user accounts, only their own personal settings.

So I'm going to click Change Account Type and you can see now it's Standard user and it's Password protected. Now, at anytime you can also delete the account, clicking Delete the account, of course, it's going to require you to make some choices. You want to delete the files that may have been created by this account. For example, if logging in, in the Kid's account, Microsoft Word was used to create greeting cards, those files could also be deleted. You can keep the files. Or just cancel this whole thing altogether. So I'm going to click Cancel and we are going to keep that account.

There's one other type of account that is available in Windows 7. That's the Guest account. So, if you have people who come up to your computer, you've got people over, for example, who might want to use the computer, you can create this Guest account. That's actually created for you. You can just turn it on or off and you see here the Guest account is off, which by the way is the default. So, when we select Guest, our only option here is to turn it on. Notice the information that appears up top, just before we do that.

If people don't have an account on this computer they can use the Guest account to get into the computer, but any password protected files and folders and any of your settings that you've set up as the administrator will not be accessible to guest users. So they could, for example, open up Internet Explorer and start browsing the web. We'll just turn that on so we've that option. Each time we log in now, we'll be able to choose from any of these accounts. When you're done, all you do is close up Control Panel and you're back to the Desktop.

So, that's one way to keep your computer secure by modifying the access that other user accounts have to the various files, folders, and settings on the computer.

Find answers to the most frequently asked questions about Windows 7 Essential Training .


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Q: Is there a way to share files and printers between computers on network running Windows XP and Windows 7 without using the HomeGroup share method of Windows 7, since XP does not have this feature?
A: While Windows XP does not support the new HomeGroup found in Windows 7, there is another way to share files and printers between the two operating systems.  There are a number of steps to follow, but they are all listed here: www.howtogeek.com/howto/windows-7/share-files-and-printers-between-windows-7-and-xp/
Q: Is it possible for a computer running Windows XP to join a Windows 7 HomeGroup?
A: Unfortunately, only Windows 7 supports HomeGroup.  If the Windows XP computer must connect with the Windows 7 computer, there are have two options:

1.  Upgrade the XP machine to Windows 7 and joining will be no problem.
2.  Change the Windows 7 HomeGroup to a regular Workgroup and the XP machine will be able to connect to it.  

Here are the steps to changing a HomeGroup to a Workgroup:
  1. On the Windows 7 computer, click the Start button at the bottom left of the screen.
  2. Go to the Control Panel and choose Network and Sharing Center.
  3. Click the link for "View your active networks.” 
  4. In the next window choose "Work network." That will switch the group from a HomeGroup to a Workgroup so the two computers can talk to each other. However, the same workgroup name and share folders in Explorer must be assigned to both computers before they can be networked.
For ease of use, if there is already an existing HomeGroup on the Windows 7 computer, upgrading the XP machine to Windows 7 would be the recommended course of action. There is a course in the Online Training Library, Migrating from Windows XP to Windows 7, that explains the steps for transitioning to Windows 7.
 
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