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In Windows Vista Essential Training , instructor Jeff Van West offers comprehensive guidance through the often-daunting task of upgrading Windows system software. After discussing Vista's many new features and demonstrating the initial installation, Jeff explains how to run older software, customize settings and the desktop, and troubleshoot along the way. The tutorials also cover the ins and outs of taking Vista on the road for portable computing, from setting up security to working with all types of media and optimizing performance. Exercise files accompany the training.
So now we want to go one step further. We want to add a network printer. So, there's a shared printer out there somewhere and we want to bring it on to our computer. Basically, what a shared printer does is it's a printer on another computer and our computer will act as if it's connected to this one, right here. So, we want to add a network printer. We will click the Network Printer button, after clicking the Add a Printer Wizard and Windows is going to search, search, search, search, search, search. If we're lucky and the stars are in alignment, the printer will appear in the list of available printers, we will double-click, follow a couple of OK prompts, and we're good to go.
No printers were found. Are we lost? No. This happens quite a bit actually. We are going to click the My printer wasn't listed. And now, we have a couple of options. We can search for it by name, we can browse for the printer, and they all kind of come down to the same thing. Or we can add a printer using a TCP address or host. This is sort of our last resort. Let's see if we can eventually find it by computer. I am just going to click Next, which will allow me to browse for the printer. What it's going to bring up is the Network Windows Explorer window and I know actually that the printer is connected to Ernie.
You can double-click on Erine. Now, here is part of the issue. Ernie needs a password. Am I an authenticated user for Ernie? Oh yeah! Jeff Van West and the password. Now if Ernie had guest access available, that is, didn't require a password for people to log on, I probably would've found the printer directly. That's okay. I can do it because I am an authenticated user on Ernie and there is Office Color Laser. I can double-click and I'd be good to go. Now could I have found that office color laser directly through Network? Network, Ernie, look at that, Office color laser, there it is right there.
If I double-clicked it, I would've connected to Ernie and installed the printer. That's the same thing that would happen here if I chose Select and Office color laser on Ernie, Next, Finish. Either way, I am going to closeout some windows here, I would've ended up at the same place. Office color laser on Ernie would have been installed on my computer and what that tells me is this is a laser printer but it's actually on the network connected to another computer.
This means as long as Ernie is online and has this laser printer connected, I can print through that computer. If Ernie goes offline, I am going to see something different. I am going to see this. Ernie has gone offline and now I can't print to Ernie. If I tried to, it's going to have a problem. Part of the solution to things like this is to have a printer that's not connected to a computer that someone could turn off. It's to have a printer that's actually on the network directly. Let's get rid of Delete Office color laser on Ernie, my default printer changed and let's go hunting for a printer that's actually directly on my network.
We will go back to Add a Printer and Network Printer. Windows is going to look for a printer, but I know it's not going to find it. So, I'm just going go ahead and say it wasn't listed because that's where I am going anyway. This time it's on the network just by itself and so it's not connected to a computer and sometimes you'll be able to find these by browsing but a lot of times to get these printers to work, you have to add them using their TCP/IP address. We talked about that a little earlier with networking. If you want to find the TCP/IP of a printer, usually there is on the physical printer itself connected to your network, there will be some little screen and you can press through it and you'll find either reports or a menu, somewhere there will be a way you can print the configuration page and this page will pop out of the printer.
You'll have a whole bunch of numbers on it and sections like Product Settings and Product Information, Paper Type, you know Memory Installed, and then somewhere will be Network Settings and if you look on the Network Settings, there will be an IP address. Once you have that IP address in your hand, then you can come over here and you want to leave the device on Auto Detect. Hopefully, Vista will communicate directly with the printer and know what kind of printer it is.
You just have to tell Vista where the printer is. This is similar to what we did earlier when we found a network share directly by IP address. So we are going to query the printer automatically, next, contacting printer and keep your fingers crossed. Oh! This is good. Use the driver. It was currently installed. This happens to be the driver that we already had for the printer but it's going to say it's got the right driver.
We're in really good shape if they came up with the right name of the printer. It did. We are going to leave this as our default printer. It's installing it now. We can print a test page just like before and here's a printer. It looks just the same. Notice it doesn't have the little network icon underneath of it. What it has is it's regular icon. As far as our computer's concerned, this printer is connected directly to the computer. It's just that the port that it's plugged into on the computer is kind of a virtual port that goes over our network and goes to the printer and prints.
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